Loading...
HomeMy WebLinkAbout2015.06.17 CITY COUNCIL MINUTES 1 June 17, 2015 Mayor Richard Woodland Council Members: President Sally Smith Jordan Busby Donna Benfield Jerry Merrill Christopher Mann Brad Wolfe City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director 5:30 P.M. City Hall (Budget Work Meeting) A. Tentative Budget Approval for 2016 Budget and set public hearing for July 08, 2015. Roll Call of Council Members: Attending: Council President Smith, Council Member Benfield, Council Member Merrill, Council Member Mann, Council Member Busby, and Mayor Woodland. Council Member Wolfe asked to be excused for the work meeting. Finance Officer Matt Nielson reviewed the Statement of Understanding on Budget Management. Projects over $50,000 need to be bid. This information is also sent to the Department Heads. The City Council was comfortable with the Statement of Understanding. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2313 Fax: 208.359.3022 blairk@rexburg.org www.rexburg.org City Council Meeting June 17, 2015 2 Finance Officer Matt Nielson indicated the average cost of care has increased 12.5%. The Employees share will go up proportionatly. Street operations have increased revenue. The 5th West LID is up for total reconstruction in 2016 with a new storm sewer line. The goal is to connect this line to the 4th West storm sewer line at the roundabout. Personnel will increase by six positions. He reviewed the water system loan for 11.1 million dollars. There will be a percentage of the loan forgiven up to $2,200,000. Council Member Busby asked if additional change orders would be forthcoming from the fire station rebuild. Finance Officer Matt Nielson said most of the change orders or done. The area behind K-Mart will be a multi-use field with construction starting next year. Safety Lighting has $295,300 in the budget. Finance Officer Matt Nielson reviewed the budget requests for capital and new personnel. Column I is the recommended budget amount reduced from the requested amount in Column H. 3 Finance Officer Matt Nielson reviewed the fund balances to be carried over in 2015 and 2016. General Fund Balance Carryover (Reserve) Forecast Budget 2015 2016 Fund Balance as of beginning of year $2,926,064 $3,180,264 Forecast/Budgeted Carryover(shortage) $254,200 $100,000 Net as of end of the year $3,180,264 $3,280,264 Expenditures including contingency $10,041,700 $10,422,100 Less Contingency n/a $(127,000) Net Expenditures $10,041,700$ $10,295,100$ 4 Minimum Reserve % of Expenditures: 25% $2,510,425 $2,573,775 Amount Above Minimum Reserve: 25% $669,839 $706,489 Actual Percentage 31.7% 31.9% Maximum Reserve % of Expenditures 33% $3,313,761 $3,397,383 Finance Officer Matt Nielson reviewed the 2016 Personnel Requests. There was some discussion On each position. The GIS Technician position was a current position vacated when the employee filled a vacant position in the Building Department. The Arts Currator will fill a position being vacated by a retirment. The Economic Development position will support Economic Development and the Tabernacle and Romance Theatre venues. The Payroll Clerk will replace a vacated position by retirment. The HR Director position is a new position to take care of the Personnel Department previously supported by the payroll clerk on a partime basis. The Deputy Clerk position is a new postion to train in the City Clerk’s office for a future retirement. The City Work’s Technician is a software technician to manage the software that supports the Public Works Deparment and the GIS Department. Three new Police Officers have been budgeted for 2016. One of the three officers will be asigned to the Madison Memorial Hospital to cover a three year contract for the hospital paid by the hospital contract. Discussion: Each position was discussed with some options to redistribute the work load with some of the position. Finance Officer Matt Nielson reviewed proposed increases for Residential use for utilities. 5 Finance Officer Matt Nielson reviewed Madison County’s share of the Budgets for Joint Operations. Council Member Busby moved to approve tentative budget and set the 2015 Budget’s public hearing for July 08, 2015 at 7:30 a.m.; Council Member Benfield seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Wolfe Council Member Busby Council Member Merrill The motion carried 7:00 P.M. City Hall – Pledge to the Flag Samuel Castro from Troop 405 led the pledge. Hayden Lamar Castano said the prayer. Roll Call of Council Members: Attending: Council President Smith, Council Member Benfield, Council Member Merrill, Council Member Mann, Council Member Busby, Council Member Wolfe and Mayor Woodland. Mayor Woodland welcomed the members of the press and students from BYU-Idaho. Public Comment on non-controversial issues: not scheduled on the agenda (limit 3 minutes): - NONE Presentations: - NONE Committee Liaison Assignments for 2015: A. Council Member Christopher Mann: Golf Board · Emergency Services Board · MYAB Council Member Mann reported his committees have not met; however, the Mayor, Council Member Merrill and he attended the AIC Conference in Boise. He said there was great discussion 6 regarding water, planning and zoning, financing, and a great session about the history of Idaho’s land use laws. He said he learned the importance of working with the legislators. B. Council Member Jordan Busby: GIS Oversight · Airport Board · Traffic & Safety Council Member Busby reported the Traffic and Safety Committee did not meet and the Airport Board will meet tomorrow with GDA regarding the Airport Master Plan. He said the GIS Oversight Committee met to go over upcoming goals. C. Council Member Donna Benfield: Police · Trails of Madison County · IBC · Teton Flood Museum Committee Council Member Benfield reported the Police Department had a Special Needs Picnic at Porter Park with over 200 Special Needs Residents in attendance. The Police Department was also involved in hosting an officer training seminar. The seminar brought in about 180 police officers from all over Idaho. All of the police officers met at the Romance Theater for training, the cost of the training programs are about 10,000. She said by having the Rexburg Police Department sponsor the seminar most of the cost for our City’s Officers training was covered. Council Member Benfield indicate Kenny Marlor will be attending the Post Academy and on a sad note one of the K9 service dogs was put down due to health issues. Chief of Police Turman said the community has been donating funds to purchase another K9 service dog. Council Member Benfield reported on a soccer tournament that took place in Rexburg this past weekend, there was a total of about 6,000 people attending the tournament. She said by calculating the economic multiplier from economic development and tourism this would equate to 1.4 million dollars spent in Rexburg. She said the Teton Dam Marathon took place the same weekend and is not included in the equation. There were people from all over the country in Rexburg attending one of these events. It was a good weekend for the City’s economy. Council Member Benfield thanked the Parks and Recreation Department for their hard work in keeping the City Parks green and beautiful. D. Council Member Smith: Legacy Flight Museum · Rexburg Arts Council (Romance Theatre & Tabernacle Civic Center, Orchestra) · M.E.P.I. Council President Smith reported her committees have not met. She encouraged everyone to attend the Fly-In this coming weekend. The Legacy Flight Museum Committee has done a great job planning the Fly-In. Discussion regarding the 4th of July parade. Council Member Merrill indicated there is a Mile Fun Run scheduled on the 4th of July. Council President Smith said Main Street looks great with all of the newly planted trees. Council Member Merrill said some of the new trees look tilted due to recently high winds. He asked staff to take a look at these trees to make sure the problem doesn’t become worse. E. Council Member Jerry Merrill: School Board · Parks & Recreation · Urban Renewal Agency Council Member Merrill reported the leak in the pool at Rexburg Rapids was located and repaired. The Teton Dam Marathon was a success with an increase in the number of runners. A kid’s fun run was added to the Teton Dam Marathon’s events. He said many children participated in the fun run. Council Member Merrill said the Madison School District is still working on the agreement regarding the baseball quads. F. Council Member Brad Wolfe: Planning & Zoning · Beautification Committee Council Member Wolfe reported Planning and Zoning reviewed a Conditional Use Permit on 3rd East on a LDR2 Zone the developer wanted to put a duplex on an existing single family lot. There was a public hearing due to the number of units. The CUP was approved by the Planning and Zoning Commissioners. They also reviewed a preliminary master plan on a PUD at 565 Pioneer Road. The parcels have existing 4 plexes. The reason for the PUD was to get the units closer 7 together then allowed. He said Community Development Director Christensen had indicated if the 4 plexes were all on one parcel a PUD would not be necessary. Public Hearings: - NONE Items for Consideration: - NONE A. Rexburg Urban Renewal Agency: (Resolution 2015 – 10) North Interchange Supplemental Eligibility Report Approval – Richard Horner Richard Horner from the Rexburg Redevelopment Agency reviewed the Eligibility Report for the north 2nd East properties. Richard Horner also reviewed the map of the three areas being added to the Supplemental Eligibility Report on the overhead screen. These areas include the business park area, the “S” curve additional property, and the highway inclusion. He said this is not the final report; it is a preliminary eligibility report. Discussion: Council Member Merrill moved to approve the North Interchange Supplemental Eligibility Report (Resolution 2015 – 10); Council Member Mann seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None 8 Council Member Benfield Council Member Mann Council Member Wolfe Council Member Busby Council Member Merrill The motion carried B. Surplus Equipment – Staff 1. Golf Course Lawn Mower (Jacobsen Walk behind Greens Mower-18475) 2. Fire Truck Engine 31 Fire Chief Davis indicated the Fire Department has acquired a new fire engine; it has a 1000 gallon tank. The advantage of the new fire engine is it has a foam induction system. They find that fighting fire with a foam and water combination works a lot better, it uses less water and it puts out fires faster. The fire engine is bigger; however, similar to ladder 31. The equipment for the new fire engine will be here in about four weeks, as soon as the equipment is installed they will get the fire egine certified through the rating bureau. Fire Chief Davis said with the purchase of the new fire engine it leaves behind a 1985 top kick fire truck. The old fire engine has minimal issues; it is still in working condition and will pass the rating test. He stated in the condition the old fire engine is in, selling it on the market isn’t feasible. As a tradition, Fire Departments will try to surplus older working equipment and donate it to a Fire Department in need of better equipment. They have been looking around eastern Idaho to see which Fire Departments may be in need of the old fire engine. He said they found the City of Holbrook’s; Fire Department they are in need of better fire equipment. They hope to donate the old fire truck to the City of Holbrook or another worthy Fire Department. Mayor Woodland asked for a motion; Council Member Benfield moved to surplus the fire truck as presented; Council Member Merrill seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Wolfe Council Member Busby Council Member Merrill The motion carried Finance Officer Nielson said the Teton Golf Course would like to surplus an older Jacobsen Walk behind Greens Mower-18475. They have no use for it; the mower has been sitting for a long time. He said they had an offer of $500.00 for the old mower. Mayor Woodland asked for a motion; Council Member Merrill moved to surplus the lawn mower presented; Council President Smith seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay 9 Council President Smith None Council Member Benfield Council Member Mann Council Member Wolfe Council Member Busby Council Member Merrill The motion carried Staff Reports: A. Public Works: – Public Works Director Millar reported on 2nd North the project is on schedule. There was a change requested by one of the businesses affected by the construction. They made arrangements to facilitate the change. There haven’t been any complaints that he is aware of regarding the construction. Public Works Director Millar indicated there are a lot of projects up for design. They will be putting out to bid the mechanic/street shop next week. The bid results will be ready the 1st of July. Council President Smith asked about the situation with temporary parking on South 2nd East. Public Works Director Millar said he has been working with Compliance Officer Powell to remedy the situation. Ms. Powell has been in contact with the property owner and has informed them that parking is no longer allowed on the empty lot and that the weeds need to be cut down. B. Finance Department: Matt Nielson 1. 2015 Budget Adjustment Finance Officer Matt Nielson reported on the proposed budget adjustments. Department Amount Reason Recreation Administration $21,300.00 Workmen Comp. charges higher than actual budget due to claims. Parks Department $44,000.00 $22,000.00 For part-time labor $22,000.00 Resurface tennis courts. Streets Department $80,000.00 Street repairs underestimated County Road & Bridge taxes. Water Department $2,930,800.00 Transfer to Capital-Maintenance Projects. Water upgrade forecasted in FY 2015. Waste Water $1,635,000.00 $1,265,000.00 Transfer to Capital-Maintenance Project $120,000.00 Land fill tipping fees $250,000.00 Contributed Assets/funding offsets sewer upgrade forecasted in 2015. Parks Impact $800,000.00 $320,000.00 Baseball/Softball Quad $440,000.00 Grass behind Kmart. $40,000.00 Parking lot lights. Airport Construction $401,600.00 Airport Relocation/Master Plan Study increase in FAA project costs. 90% by FAA, 2.5% by State & remaining split 50/50 County/City N. 2nd E. Construction Project $995,000.00 $740,000.00 URD Contribution $255,000.00 Fund transfer in sewer Capital reserve. To widen road & add water/sewer infrastructure. 10 Council Member Busby questioned the cost to put grass behind Kmart. Finance Officer Nielson said the dirt work, lights, irrigation, grass, pedestrian walk-ways and bridges, are included in the cost. Discussion: Mayor Woodland asked for a motion; Council Member Busby moved to approve budget adjustments; Council Member Smith seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Wolfe Council Member Busby Council Member Merrill The motion carried Calendared Bills and Tabled Items: A. LAND USE ACTION – BILLS RECOMMENDED/APPROVED IN A LAND USE PUBLIC HEARING PROCEDURE: – NONE B. BILL Introduction: – NONE C. First Reading: Those items which are being introduced for first reading: – NONE D. Second Reading: Those items which have been first read: – NONE E. Third Reading: Those items which have been second read: – NONE Mayor’s Business: Consent Calendar: The consent calendar includes items which require formal City Council Action; however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from June 03, 2015 meeting B. Approve the City of Rexburg Bills Council Member Merrill moved to approve the Consent Calendar and pay the bills; Council Member Smith seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Wolfe Council Member Busby Council Member Merrill The motion carried Adjourned at 8:00 P.M. APPROVED: ____________________________ Richard S. Woodland, Mayor Attest: _______________________________ Marianna Gonzalez, Deputy City Clerk