HomeMy WebLinkAbout2014.05.07 CITY COUNCIL MINUTES
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May 07, 2014
Mayor Richard Woodland
Council Members:
President Sally Smith Jordan Busby
Donna Benfield Jerry Merrill
Christopher Mann Brad Wolfe City Staff: Stephen Zollinger – City Attorney
Richard Horner – Finance Officer
John Millar – Public Works Director
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director
Blair Kay – City Clerk
7:00 P.M. City Hall – Pledge to the Flag
Boy Scout Troop 48 led the pledge.
Lupita Cruz said the prayer in Spanish.
Roll Call of Council Members:
Attending: Council President Smith, Council Member Mann, Council Member Busby, Council
Member Merrill, Council Member Wolfe, and Mayor Woodland.
Council Member Benfield asked to be excused.
Public Comment on non-controversial issues: not scheduled on the agenda (limit 3 minutes):
Michael Olsen spoke of parking on Barney Dairy Road. He was concerned with cars parking on
the road. It is problem in the NE Corner of the parking area for the adjoining ball fields. Some
vehicles are blocking the road for traffic. He asked for consideration on this matter. Council
Member Busby said the Traffic and Safety Committee is addressing this issue tonight.
Presentations: – NONE
Committee Liaison Assignments for 2014:
A. Council Member Christopher Mann: Golf Board · Emergency Services Board · MYAB
Council Member Mann reported Emergency Services met to review the budget and the addition
to the fire station. The Golf Board met to go over the budget and they have introduced foot golf.
Today at 4:00 P.M. the MYAB did Rexburg Days to clean up the trail system and the river area at
Rexburg Rapids. Had 100 individuals helping to clean up the area.
B. Council Member Jordan Busby: GIS Oversight · Airport Board · Traffic & Safety
1. City/County GIS Staff
Council Member Busby reported on a job description for a city/county surveyor to be posted on
May 21st. They reviewed the qualifications on the overhead screen.
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Meeting
May 07, 2014
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Job Description
Geographic Information Systems Department
SURVEYOR
GENERAL STATEMENT OF DUTIES:
Performs a variety of professional and complex technical duties related to the auditing of survey
information for acceptance by the county and/or city and entry and maintenance for survey
information used in the Geographic Information System.
SUPERVISION RECEIVED:
Works under the direct supervision of the GIS Coordinator. And will work closely with the
County Planning and Zoning General Service Administrator
.
ESSENTIAL DUTIES:
Oversee the development of a survey control network for use in the creation of a more
accurate parcel fabric
Determine both the longitude, latitude, and state plane values using OPUS methods for
important features and boundaries in Madison County using traditional and satellite based
GPS surveying methods. This will include the re-establishment and restorations of PLSS
corner locations.
Submit known PLSS locations to the MCPD (Multi-state control point database) for use by
other surveyors and mappers in the county.
Maintain City control network in previously established local control and state plane
coordinates.
Oversee a comprehensive Plat Review process for all subdivision plats, records of survey
and corner perpetuation filings in Madison County.
Review surveys submitted for filing by land surveyors ensuring that they meet state and
county standards both on the drawing and in the field.
Search legal records, survey records, land titles, and any other pertinent data to obtain
information about property boundaries in areas to be surveyed.
Conduct surveys to establish legal boundaries for publicly owned property in Madison
County.
Work with other surveyors, title companies, citizens, and/or attorneys to resolve errors or
conflicts that are manifested in the County’s parcel mapping efforts.
Conduct project surveys for Rexburg’s Engineering Department in support of future public
work’s projects.
Coordinate with the GIS department in order to produce maps, reports, and legal
descriptions that support City and County interests.
Provide survey expertise to the Assessor’s Office mapping staff and/or the citizens of
Madison County who have survey related problems or questions.
Coordinate findings of work with engineering and architectural personnel, clients and others
concerned with development projects.
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REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Must be licensed by the State of Idaho as a Professional Land Surveyor or have the ability to
obtain Idaho licensing
A minimum of five (5) years of technical experience using survey grade GPS equipment and
software
Thorough working knowledge of standard survey instruments and equipment; survey
terminology, procedures and methods; legal requirements, codes and regulations relating to
surveying; coordinate geometry, legal property descriptions, and the re-establishment and/or
restoration of PLSS corner locations
Thorough knowledge and familiarity of OPUS and submitting data through the NGS to
obtain NSRS coordinates
Ability to plan and organize survey operations; read and interpret legal codes and
regulations and apply them accurately and effectively; read and interpret legal descriptions,
plat maps, construction blueprints and survey information and make technical evaluations
concerning the accuracy, completeness and compliance with engineering and legal
standards
Familiarity with local government operations and practices
Ability to gain cooperation among work groups with differing priorities
Ability to maintain effective working relationships with employees, managers, elected
officials, public and private agencies, and the general public
Ability to evaluate and develop work priorities, procedures, and processes
Ability to interpret and develop workflow procedures
Ability to meet deadlines under pressure, manage multiple tasks, and make complex
decisions
Effective oral and written communication skills
Physical ability to perform essential job functions (i.e. field work, computer operation,
vehicular operation with a valid driver’s license, etc.)
PREFERRED KNOWLEDGE, SKILLS AND ABILITIES:
Considerable knowledge of computer aided drafting and mapping systems, and methods and
computerized geographic information systems
Knowledge or experience with GIS-based parcel mapping and land ownership maintenance
Familiarity with municipal utilities
Mayor Woodland explained global information systems are the programs that map the city water,
the sewer, property lines, etc. and the initiation of such programs will end up saving the city money.
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Council Member Busby indicated the Airport Board reviewed the budget and discussed moving
the Airport. There are some Band-Aid repairs on the taxi way being done this year to keep the cost
down. One repair will cost $14,000 this summer and it was unplanned. It may be done by
city/county resources. The Traffic and Safety Committee met last night and discussed Barney Dairy
Road parking. The roadway is being impacted by cars parking on the road and there are children
darting around; displayed pictures on the overhead. There are no signs indicating no parking on the
pavement. The lot is hard to get into and the terrain is difficult to navigate. The city is planning to
patrol the area and work on the ground on the west side of the ball fields to add a gravel parking
area. Police Chief Turman said the school has bon fires in the area leaving nails, etc. to be aware of
when driving in the area. Discussed trying to find an estimate for the costs of leveling the lot.
Council Member Busby said the school district will help monitor the area. He discussed the need
for a traffic light at 7th South and University Blvd. Parking is a real concern right around the IVY,
and a number of people are parking at the church. The crosswalk is not lighted at all and makes it
difficult for pedestrians to be seen as they cross. The suggestion was made to put up some flags for
now, until a decision can be made about traffic stops. Also, the Traffic and Safety Committee
motioned to have the police do a new top 10 or 20 list of intersections needing traffic or street
lighting.
C. Council Member Donna Benfield: Police · Trails of Madison County · IBC · Teton Flood Museum
Committee
Council Member Benfield was excused.
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D. Council Member Sally Smith: Legacy Flight Museum · Rexburg Arts Council (Romance Theatre &
Tabernacle Civic Center, Orchestra) · M.E.P.I.
Council President Smith reported the Legacy Flight Museum to plan the air show on June 14th
form 10:00 A.M- 2:00 PM. There will be a lot of exciting things going on in Rexburg that day!
Including watching the TRACKER plane will fly; experience the Teton Dam Marathon; watch a
Soccer tournament too; enjoy the spring concert at the Tabernacle. The Romance Theatre windows
are ready to be installed in the next month. MEPI met Monday and they heard a report on Rexburg
Rapids. Rexburg Rapids is a great economic driver for Rexburg. Mayor Woodland mentioned several
airplanes that are at the airport museum. Mayor Woodland introduced Eric Conrad from BYU-I as
the new city liaison.
E. Council Member Jerry Merrill: School Board · Parks & Recreation · Urban Renewal Agency
1. NPS Grant with St. Anthony referencing new baseball fields
Council Member Jerry Merrill reported on the Rexburg Rapids. We are getting new lifeguards
and new staff trained; the opening is expected in mid-June. He addressed the concerns about the
pool and whether or not revenue could be made; last year we were able to break even, and then
some, so we are looking forward to another great year of operating the pool.
New Parking planned at Riverside Park
Council Member Merrill thanked the staff including Richard, Matt, Bob and other staff for
keeping the costs down at the pool. They put in a lot of man hours to keep the pools functional.
New Community Gardens under construction:
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Council Member Merrill reviewed the plans to expand the parking area for Evergreen Park over to
the canal towards Pioneer Road. This gives more room for baseball diamonds.
The Madison School Board and the City of Rexburg are working to create a quad baseball field plus
two smaller ball diamonds for pee wee games.
It will be a great addition to the parks system; also, more parking will be added. The area is called a
brown field where garbage was disposed after the Teton Dam Flood. The land has gone virtually
unused since the floods, and no buildings can be built there because of the dumping so expanding
the parks is a great option. The new ball fields will clean up that part of the city. The Urban
Renewal Agency is working on a new light at 1st west and 2nd South, right where the new apartments
are going in. Foot traffic is so heavy right there; it will greatly improve the ease of traffic flow. It will
make the area safer. Street reconstruction projects are being discussed including a new river crossing.
The NPS Grant for St. Anthony needs to have Rexburg’s participation to keep the grant viable for
St. Anthony. Council Member Busby asked if the construction on the new ball fields would start this
year. Council Member Merrill said it may start this fall with the dirt coming from the Wal-Mart
project.
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City Attorney Zollinger reviewed the need to have an agreement with St. Anthony where a tennis –
basketball court was put in with a grant; however, St. Anthony has not maintained the facility up to
the grant standards; therefore, the Fremont County School District is seeking help from Rexburg to
help maintain the grant requirements by using Rexburg’s new ball fields to fill the grant
requirements. If Fremont County agrees with the plan to satisfy the National Grant, the City of
Rexburg would have to agree to participate. It would add an additional ½ acre area for recreational
use to Rexburg’s new baseball fields. It is a favor to Fremont County School District through
Madison County School District. It would fall under the city’s parks umbrella.
F. Council Member Brad Wolfe: Planning & Zoning · Beautification Committee
Council Member Wolfe reported on the zoning requests coming on the next few agendas. The
parcel of land directly behind Kmart that they are recommending be converted into residential land;
it may have been an oversight in the first place not to make it so. Another spot on 1st east, currently
mixed use; those who built Rockland court are proposing it be changed to residential so they can
build another complex. The city needs to add a sidewalk by Sonic Drive Inn going west.
Mayor’s Report:
A. Ratify Tisha Flora to the Planning and Zoning Commission.
Mayor Woodland asked for the ratification of Tisha Flora to the Planning and Zoning
Commission. She will be replacing Richie Webb on the Planning and Zoning Commission. Mr.
Webb has served two terms.
Discussion: NONE
Council Member Busby moved to ratify the appointment of Tisha Flora to the Planning and Zoning
Commission as presented; Council Member Mann seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
B. Approve the replacement of two police officers
Mayor Woodland asked for approval to fill two police officer positions that will be vacated with
the current officers perusing other interests.
Police Chief Truman reviewed the two vacancies coming by the end of the month. They plan to
do the replacements from the reserve program. He asked to have Officer Jordan Jensen who has
been a traffic attendant to be one of the first replacements and Gordon Free, to fill the parking
attendant vacancy temporarily. Officer Hershey is proposed to move to the Junior High and serve
as the School Resource Officer. They are qualified to go to Post this year to become a full time
officer. These two reserve officers will be replaced with new reserve officer applicants.
Council Member Busby moved to approve the two police officer replacements as presented;
Council Member Wolfe seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
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Brief discussion on a parcel where dirt bike riders were bothering the neighbors.
Police Chief Turman said the parking attendant will need to be replaced because of the job shifting
with Gordon Free.
Public Hearings:
C. 7:10 P.M. (BILL 1114) to Rezone – 529, 549, 559, 579, 589, and 609 South Millhollow Rd.
from Low Density Residential One (LDR1) to Low Density Residential Two (LDR2) – Richard
Smith. (In a public hearing on April 03, 2014 Planning and Zoning recommended approval)
Staff Presentation:
Applicant: Richard Smith reviewed the proposal on the overhead screen. He said there are twin homes
nearby in Eaglewood Subdivision. The proposed lots have a drop on the back of the lot allowing walkout
basements. Public Works Director Millar said the lots setbacks will be comply with city code. Discussed
the specifications of the drop offs, the distances between home, and rough styling of homes
Discussion: Style of twin homes, etc. Planning and Zoning approved the proposal.
Public Testimony in favor of the proposal (5 minute limit): – NONE
Public Testimony neutral to the proposal (5 minute limit): – NONE
Public Testimony opposed to the proposal (5 minute limit): – NONE
Rebuttal by applicant: – NONE
Mayor Woodland closed the public hearing for deliberations.
Deliberations:
Council Member Mann moved to approve the rezone of 529, 549, 559, 579, 589, and 609 South
Millhollow Rd. from Low Density Residential One (LDR1) to Low Density Residential Two (LDR2)
and first read BILL 1114; Council Member Merrill seconded the motion; Discussion: Council
Member Merrill asked about the visibility of the roads for backing out of garages and residents.
Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
Items for Consideration: – NONE
Tabled Requests:
A. TRPTA request $9,000 matching funds for an ITD Grant for bus services in 2015.
Council President Smith moved to remove the TRPTA application from the table; Council
Member Merrill seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
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Staff Reports:
A. Public Works: – John Millar
1. Approve bid for “Signal Equipment Supply” for 1st West 2nd South traffic signal.
Public Works Director Millar asked to award the low qualifying bid to Northwest Signal for
$73,140 (Urban Renewal) for the street light equipment. It is a joint effort with additional funds
coming from, BYU-I for $100,000 and two apartment complexes at $50,000 each.
Council Member Mann moved to approve the low bid from Northwest Signal for “Signal
Equipment Supply” for 1st West 2nd South traffic signal; Council Member Busby seconded the
motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
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2. Approve the reconstruction bid for street, water and sewer on LID44.
The City of Rexburg is seeking bids for LID 44. The project consists of installing approximately 550 ft. of
8 inch sanitary sewer line, 1,100 ft. of water line, 10,000 SY of street reconstruction, 3,000 ft. of curb and
gutter and 2,200 SY of sidewalk removal and installation. Sealed bids are to be submitted to the City of
Rexburg at P.O. Box 280, 35 North 1st East, Rexburg, Idaho, 83440 prior to May 6, 2014 at 3:00 p.m.
Upon a fee of $25.00, a copy of the CONTRACT DOCUMENTS may be obtained at Rexburg City Hall.
Please contact Joel Gray at joelg@rexburg.org or by phone 372-2331 or 716-1331 during normal business
hours.
Public Works Director Millar presented a bid proposal for award.
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Discussion of the reconstruction of 2nd West between main and just North of Broulims.
Public Works Director Millar indicated Depatco was the low bid of $792,446 for a unit based
contract. The project is funded by Urban Renewal and LID 44. It was brought up that these
estimates are rough; we cannot know what it will really cost until the work is done but typically the
cost will come in under the bid.
Council Member Busby reviewed some of the contract processes and the bids.
Public Works Director Millar responded and indicated that he did not know why TMC was
bidding so high for this specific project.
Council Member Busby then asked about what kind of additions would be done during the
process;
Public Works Director John Millar responded by stating that a lot of it is curb removal or gutter
improvement or changes requested by homeowners in the immediate area. It also highly depends
on what they run into when they start construction.
Council Member Merrill indicated that we know Depatco has experience so we should feel
confident in their bid.
Discussion: It will have to be completed by Mid-August.
Council Member Merrill moved to approve the low bid for street reconstruction as presented for
water and sewer lines on LID44 with Depatco; Council President Smith seconded the motion;
Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
3. Approve the bid for Directional Drilling at the intersections of 1st West 2nd South for traffic
signal and 1st North 1st West for a street light.
Public Works Director Millar presented a bid proposal for award to complete signal.
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Discussion: Only one bidder; Forest Lake bid $12,065 for the development; bid it is a good bid.
Council Member Busby moved to approve the low bid for Directional Drilling at the intersections
of 1st West 2nd South for traffic signal and 1st North, 1st West for street lights; Council Member
Merrill seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
4. Approve the bid for 5th South Storm Sewer line to Yale Street.
Public Works Director Millar reviewed the project on the overhead screen. There were nine
bidders. Low bid came from 3H Construction. High bid was $76,220 from Knife River.
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Council Member Busby asked about the 12 inch line on 2nd East. Public Works Director Millar
indicated the rain water dissipates as planned in an acceptable manner.
Council Member Merrill moved to approve the bid for the 5th South storm sewer line to Yale
Street; Council President Smith seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
Tabernacle basement windows have been replace to last another 100 years. The tower windows
need to be redone to keep pigeons out of the building. The windows are falling apart.
Council Member Busby asked about storm water drainage at 2nd and the possibility of the water
bottle necking.
Public Works Director John Millar responded by saying that because of the grade of the street,
the water will drain quickly enough to prevent bottle necking.
Council Member Mann asked about the sidewalk by Sonic. Public Works Director Millar said it
will be done.
Council Member Busby thanked the crews in Public Works for their efforts.
B. Finance Department – Richard Horner
Finance Officer Horner asked to hold off on the implementation of the job study report pending
further review of the study.
C. Community Development - Val Christensen
Compliance Officer Natalie Powell reviewed the Building Report for April. Build valuation has
increased by $10,000,000 in April. The City Council reviewed the report.
Calendared Bills and Tabled Items:
A. USE ACTION” – BILLS RECOMMENDED/APPROVED IN A LAND USE
PUBLIC HEARING PROCEDURE: – NONE
B. BILL Introduction: – NONE
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C. First Reading: Those items which are being introduced for first reading:
1. (BILL 1114) to Rezone – 529, 549, 559, 579, 589, and 609 South Millhollow Rd.
from Low Density Residential One (LDR1) to Low Density Residential Two (LDR2.
Council Member Mann moved to approve the rezone of 529, 549, 559, 579, 589, and 609 South
Millhollow Rd. from Low Density Residential One (LDR1) to Low Density Residential Two (LDR2)
and first read BILL 1114; Council President Smith seconded the motion; Mayor Woodland asked
for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
D. Second Reading: Those items which have been first read:
1. (BILL No. 1113) Rezone 1042 West 7th South from Rural Residential One (RR1) to Low
Density Residential Three (LDR3).
Council Member Merrill moved to 2nd read BILL 1113 rezoning 1042 West 7th South from Rural
Residential One (RR1) to Low Density Residential Three (LDR3; Council Member Wolfe seconded
the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith Council Member Mann
Council Member Merrill Council Member Busby
Council Member Wolfe
The motion carried.
2. (BILL 1109) Amending Ordinance 1063 to adopt portions of the International Fire
Code 2012 along with local amendments – Staff
Council Member Mann moved to 2nd read BILL 1109 amending Ordinance 1063 to adopt
portions of the International Fire Code 2012 along with local amendments; Council President Smith
seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
E. Third Reading: Those items which have been second read: – NONE
Consent Calendar: The consent calendar includes items which require formal City Council
Action; however they are typically routine or not of great controversy. Individual Council members
may ask that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
A. Minutes from April 16 and May 01, 2014 meetings
B. Approve the City of Rexburg Bills
Council President Smith moved to approve the Consent Calendar and pay the bills; Council
Member Merrill seconded the motion; Mayor Woodland asked for a vote:
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Those voting aye Those voting nay
Council President Smith None
Council Member Mann
Council Member Busby
Council Member Merrill
Council Member Wolfe
The motion carried.
City Clerk Blair Kay indicated the second June meeting will be in the 4th week (June 25th, 2014) due
to Association of Idaho Cities (AIC) city meetings in Boise.
Finance Officer Horner said the Budget Review Meeting will be at 5:15 P.M. on Tuesday 27th,
2014 at City Hall.
Adjourned at 8:20 P.M.
APPROVED:
_______________________________
Richard S. Woodland, Mayor
Attest:
_______________________________
Blair D. Kay, City Clerk