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HomeMy WebLinkAbout2014.03.05 CITY COUNCIL MINUTES 1 March 05, 2014 Mayor Richard Woodland Council Members: President Sally Smith Jordan Busby Donna Benfield Jerry Merrill Christopher Mann Brad Wolfe City Staff: Stephen Zollinger – City Attorney Richard Horner – Finance Officer John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Blair Kay – City Clerk 7:00 P.M. City Hall – Pledge to the Flag Boy Scout Troop 354 led the pledge. Mekelle Tenney said the prayer. Roll Call of Council Members: Attending: Council President Smith, Council Member Benfield, Council Member Mann, Council Member Busby, Council Member Merrill, Council Member Wolfe, and Mayor Woodland. Public Comment on non-controversial issues: not scheduled on the agenda (limit 3 minutes): Steve Oakey from Rexburg asked for a motion from the City Council for a public discussion exploring the limitations of government subsidize transportation competing with potential or established private transportation. He was hoping the City Council would have had time to decide to put the issue on the agenda. Kelly McKamey from Rexburg asked if the City Council was considering having only one public for land use actions which would be held before the Planning and Zoning Commission; or will there still be public hearings on land use actions before the City Council (both there and here). The state code only requires one public hearing on land use actions. Community Development Director Val Christensen explained City Staff is recommending only one public hearing at the Planning and Zoning Commission. The Development Code changes would have to be brought before this body for approval. The Development Code is being amended to clean up some conflicts in the planning code by the Planning and Zoning Commission. The effort is to size down the Planning Code a little bit and takes out conflicting items within the code. The Staff and the Planning and Zoning Commission have been through the code; however, there have been other suggested changes which will be presented in a public hearing to City Council for approval. There have not been any changes yet. Community Development Director Christensen did say that City Staff recommended having only one public hearing on land use actions. Mr. McKamey was very concerned that the City 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2313 Fax: 208.359.3022 blairk@rexburg.org www.rexburg.org City Council Meeting March 05, 2014 2 Council would not be hearing directly from the public in public hearings because they are the governing body; whereas the Planning and Zoning Commission is only a recommending body. The public really needs to be able to address the governing body; not just the advisory body on potential land use actions. Mr. McKamey asked Mayor Woodland for the criteria to get on the City Council agenda under Items for Consideration? Mayor Woodland indicated the request would come to the City Clerk and the Mayor and state the purpose for being on the agenda; (is it informational or another issue). The Mayor sets the agenda. Council Member Chris Mann was asked by the Boy Scout Leader why City Council serves the community on the City Council; Council Member Mann said they do it because they care. They have followed government or have a cause to work through the system. They care about government. He reviewed the process of Council Members being involved in recommending committees to City Council and their assignments as committee liaison to the recommending committees for the City Council. They have other issues that are considered by resolutions or ordinances. They listen to staff reports on finances, etc. before they make decisions. They approve the minutes, and oversee other issues concerning Rexburg. Mayor Woodland explained the Mayor has the veto power for an issue and he can break a tie vote. The scout’s moms and dads pay the wages for the Mayor and Staff. Council President Smith explained her concern for spending and where the money is spent to get the best buy for the money the residents pay in taxes. Mayor Woodland introduced Diego Coronado from the Madison Junior High, who is the son of Toni Coronado, a past employee of the City of Rexburg. Diego is from Rexburg who is looking for donations to attend an International Modeling Contest in New York City. The modeling agency is called: IMTA. International Modeling and Talent Association How Does It Work? The International Modeling and Talent Association, or IMTA, is a professional association of the finest and most successful modeling and talent training centers in the world. Since 1987, IMTA has become the recognized leader in putting new faces in front of the people whose business it is to identify the next rising star or supermodel. An impressive, and constantly growing, list of people who were first seen at IMTA conventions are now seen in magazines, TV, movies and fashion shows. IMTA produces multiple week-long competitions, including one in New York, and Los Angeles, consisting of modeling, acting, singing and dancing. Hundreds of fashion and talent agents, personal managers, casting directors, network representatives and music producer’s judge IMTA competitions while searching for new models, actors, singers and dancers to work in the fashion and entertainment industries. Diego Coronado explained he wanted to be an actor. He got picked to go to New York. He needs some funding to make his dream come true. He was one of four contestants out of 100 contestants competing to go to New York. Council Member Busby asked Diego what he did. He said he is an actor. The trip will cost him $5,000 excluding personal expenses. Steve Oakey is going to help in the effort through his business. City Council members pledged to donate private funds to Diego’s talent contest. Presentations: Committee Liaison Assignments for 2014: A. Council Member Christopher Mann: Golf Board · Emergency Services Board · MYAB 3 Council Member Mann reported Emergency Services have not met; however, MYAB met today to plan a dance at The Zone to include other schools (Bonneville, Jefferson, and Fremont) outside Madison County to promote Mayor’s Youth by interacting with other schools. The Golf Board provided a proposal for season passes and a cooperative golf pass with other golf courses. The Municipal Golf Course prices would be rolled back to 2012 rates. The Jefferson Hills Golf Course would have a rate exchange program with Teton Lakes Golf Course for $10.00 to play at either course. The season pass discussion to cooperate with a golf course in Teton Valley did not materialize because their season pass is less expensive; so, their golfers could golf here at a reduced rate. The County Commissioners would have to approve the proposal. They are in negotiations with Duffy McFarland on the pro-shop, food services to attract more people into Rexburg. Council Member Mann asked for a Golf Fee Waiver for the following organizations: Golf Course Waiver requests: 1. Dare Program: The DARE Program of Madison County will be scheduling a night golf fundraiser at the Teton Lakes Golf Course during this summer. This event is to raise funds for the DARE program that supports the 430 5th grade students of the Madison School District and the150 6th grade students of the Sugar Salem School District. The DARE program in the past has been funded in part by the Madison School District, Madison County, and The United Way. Over the last year the program lost the $5,000.00 it received from The United Way and the $5,000.00 from the Madison School District. The sole financial supporters of the DARE program are the City of Rexburg and Madison County. This has greatly affected the local DARE program as our total budget is $19,000.00 a year. This budget does not include any officer wages, officer equipment, or officer expenses, as these are paid for by the Rexburg Police Department and the Madison County Sheriff s Office. This $19,000.00 includes the costs of all classroom materials given to the students, The DARE Graduations, the student graduation shirts, and the Graduation activity to celebrate the students completion of the DARE program. In an effort to prevent major cuts in the DARE program we have developed this night golf fundraiser. We understand that we will not be able to make up all of our funding losses with this one event, however, we are hoping that we will be able to raise enough that major DARE program reductions will not be necessary. ALL of the fund raised during this event will go directly to the students of the Madison and Sugar-Salem School Districts in the form of the classroom and graduation materials mentioned above. For these reasons the Madison DARE program is requesting that all of the green fees for our night golf program be waived. We are requesting 100% waiver of the green fees as the more money that we can earn, means less tax payer money that we spend. The tournament is held at night so no loss of revenues to the golf course is experienced. - Shane Turman, (Chief of Police) 2. Development Workshop, Inc: I would like to thank you for your previous year's approval for green fees being reduced for Upper Valley Industries' annual golf tournament. I would like to submit a formal written request for your consideration to waive 50% of the green fees for our 2014 Golf Tournament. Our 18th Annual Golf Tournament is tentatively scheduled for July 19, 2014. Upper Valley Industries provides experienced staff and trained volunteer support to ensure the golf tournament is well organized each year. Duffy McFarland has been involved in setup and has been readily available to answer questions and address concerns each year. In support of our community and the entire Upper Valley, we have been engaged in many projects, functions and community events since our last golf tournament. Below is a list of services we have provided and continue to provide, with an estimated amount of contributions provided by staff and clients of Upper Valley Industries. - Patricia Taysom, (Development Workshop Rexburg Branch) 3. Madison Memorial Hospital: We are writing to you on behalf of the Madison Memorial Hospital Foundation (MMHF). We have held a golf tournament for the past eleven 4 years at the Teton Lakes Golf Course. Madison Memorial Hospital Foundation is a non- profit organization that raises funds for the benefit of Madison Memorial Hospital. We are registered with the State of Idaho and recognized by the Federal Government as a 50l(c) (3) public charity organization. The health and well-being of the residents of the City of Rexburg and Madison County is a top priority of Madison Memorial Hospital Foundation. The Foundation raises money through grant writing, individual donations, special events, annual mass mailings and employee payroll deduction programs. We utilize this money to assist in the acquisition of state of the art equipment and technology. This year we will be holding our Golf Tournament on August 23, 2014. Johnny and Crystal Watson are the Co-Chairman's for this event for the third year in a row. They are golfers themselves and bring a wealth of knowledge and experience to our tournament. We have been able to make additional money and keep our expenses down by receiving donations for the food and beverages that are served during the MMHF tournament. We have donors such as Pepsi, Sam’s Club, and Sysco Food who have made commitments to this for years to come. This would increase our expenses and decrease our fundraising abilities. However, we do support and rely on the Golf Pro's and their shop/concessions and will support the decision of the Rexburg/Madison County Golf Board on this matter. We are requesting that half of the Green Fees be waived and allow all of the proceeds from the tournament to be a community benefit by directing this funding towards projects throughout the hospital. In so doing, the Golf Board will help the Madison Memorial Hospital Foundation in their mission to increase the quality of life in City of Rexburg and Madison County. We appreciate your consideration of this request. - Sharon Pirente, Executive Director Madison Memorial Hospital Foundation. 4. Rexburg Area Chamber of Commerce: It doesn't seem possible, but it's that time of year when we begin making confirmations for our events for 2014 for the Rexburg Area Chamber of Commerce. Our Whoopee Days Golf Classic is always a huge success and one of our two main fundraisers for the Chamber. It will be Friday, June 27, 2014 next year. We are in hopes that we will be able to have the same arrangements for 2014 that we had for this year. We paid one half of the green fees. We are hopeful the golf board would be in favor of that again. In return-for this we want to remind you that the Chamber does over $150,000 in advertising and marketing for tourism to our area and we are a nonprofit organization. Our golf courses are one of our main attractions we list at every travel show we do. We are attending six travel shows this winter to draw tourists traveling to Yellowstone National Park into our area while they are in the region. Thank you so much for your consideration. - Donna L. Benfield, (Executive Director) Council Member Mann moved to approve a 50% waiver for the three requests from the Chamber of Commerce Golf Tournament, Madison Memorial Hospital Golf Tournament, Development Workshop Golf Tournament and a 100% waiver for the DARE Golf Tournament; Council Member Busby seconded the motion; Discussion: Council Member Merrill asked if other organizations get the same deal; Council Member Wolfe said these tournaments draw more golfers to play on these tournaments keeping the revenue about the same or higher, even with the fee reductions; both City and County approval is required to adopt these waiver requests; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Busby Council Member Merrill 5 Council Member Wolfe The motion carried. B. Council Member Jordan Busby: GIS Oversight · Airport Board · Traffic & Safety Council Member Busby reported all three committees have met; however, he does not have their reports yet; the Airport Board met this afternoon; they are scoping out the master plan for the airport. Also, tie down fees are on the upcoming agenda. Traffic and Safety met yesterday to discuss traffic problems; they are looking at some safety concerns; Main Street Lighting, pedestrian lighting, etc. Mayor Woodland asked to ratify Steve Oakey and Ian Zollinger to positions in Planning and Zoning and Traffic and Safety: Council Member Busby moved to ratify Steve Oakey as a new Planning and Zoning Commission member and Ian Zollinger as a new member of the Traffic and Safety Committee; Council Member Merrill seconded the motion; Discussion: Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Busby Council Member Merrill Council Member Wolfe The motion carried. C. Council Member Donna Benfield: Police · Trails of Madison County · IBC · Teton Flood Museum Committee Council Member Benfield reported Trails of Madison County met and they gave their presentation tonight on the bike park. She thanked them for their presentation. D. Council Member Sally Smith: Legacy Flight Museum · Rexburg Arts Council (Romance Theatre & Tabernacle Civic Center, Orchestra) · M.E.P.I. Council Member Smith reported Legacy Flight Museum did not have a report; The Arts Council will meet in a couple of weeks after the Farmers Merchant Banquet. MEPI met for a donor appreciation dinner for 37 people with a broad band initiative presentation, business competition and an Envision Madison jobs presentation. She asked Council Member Mann to report on the Orchestra performance last night; it went really, really well. Council Member Mann said it was a wonderful with a performance from the Bel Cantos high school chorale group too. They performed beautifully; Upper Valley Idol is going extremely well; Daniel Torres is doing a great job. Council Member Smith reviewed the progress on the Romance Theatre windows in front of the building; Public Works Director Millar said the east front window is being fabricated on the Romance Theatre. The west side window will be fabricated later. The basement windows on the Tabernacle are being built now. E. Council Member Jerry Merrill: School Board · Parks & Recreation · Urban Renewal Agency Council Member Merrill reported the Madison School Board has a bond vote next week. He met with the Madison School District Superintendent about property for baseball fields near the Madison Junior High School. Finance Officer Horner said the City contributed $20,000 towards the purchase of the property. The Parks Department is working on a plan for downtown improvement projects including lighting, planters, etc. Urban Renewal reviewed two projects including the baseball property at the Madison Junior High and property on 1st East. F. Council Member Brad Wolfe: Planning & Zoning · Beautification Committee 6 Council Member Wolfe reported on the Planning and Zoning meeting two weeks ago. The Ellis property was discussed with a proposal to go the LDR3. It was a compromise with the neighbors. The Development Code changes are being finalized by Planning and Zoning to present to City Council. Mayor’s Report: – NONE Public Hearings – NONE Items for Consideration: A. Set March 19th, 2014, at 7:45 P.M. as date and time for a Public Hearing by Resolution 2014-06 for Intent to create LID44 (setting a public hearing date and time) – Matt Nielson Finance Officer Horner reviewed the proposed Resolution to create LID44. RESOLUTION NO. 2014-06 A RESOLUTION DECLARING THE INTENTION OF THE CITY OF REXBURG, IDAHO, TO CREATE LOCAL IMPROVEMENT DISTRICT NO. 44 FOR THE PURPOSE OF CONSTRUCTING AND INSTALLING CERTAIN PUBLIC IMPROVEMENTS; DESCRIBING THE BOUNDARIES OF THE PROPOSED IMPROVEMENT DISTRICT AND THE PROPERTY PROPOSED TO BE ASSESSED FOR THE COSTS OF THE IMPROVEMENTS; GENERALLY DESCRIBING THE IMPROVEMENTS PROPOSED TO BE CONSTRUCTED AND THE ESTIMATED COSTS AND EXPENSES OF THE IMPROVEMENTS; STATING THE PORTION OF THE TOTAL COST WHICH WILL BE PAID FROM A LEVY OF ASSESSMENTS ON PROPERTY BENEFITTED BY THE IMPROVEMENTS AND THE PORTION PAYABLE FROM OTHER SOURCES; STATING THE METHOD OF DETERMINING ASSESSMENTS; FIXING THE TIME WITHIN WHICH AND THE PLACE AT WHICH A PUBLIC HEARING WILL BE HELD TO CONSIDER SUCH PROTESTS; PROVIDING FOR RELATED MATTERS; AND PROVIDING AN EFFECTIVE DATE. NOTICE OF HEARING ON CREATION OF LOCAL IMPROVEMENT DISTRICT NUMBER 44 CITY OF REXBURG, IDAHO NOTICE IS HEREBY GIVEN that Wednesday, the 19th day of March, 2014, at the hour of seven forty five p.m. (7:45 pm), at the Rexburg City Hall, 35 N 1st E, Rexburg, Idaho, has been fixed, pursuant to Resolution No. 2014-06, as the time and place for public hearing at which the owners of property to be assessed within proposed Local Improvement District No. 44, ("L.I.D. No. 44") may appear before the City Council (the "Council") of the City of Rexburg, (the "City") and be heard as to the propriety and advisability of creating L.I.D. No. 44 and acquiring and constructing the Improvements, as hereinafter described, and as the time and place when and where the Council will consider the creating of the proposed L.I.D. No. 44 and the acquisition and construction of the proposed improvements, and hear all complaints, protests, and objections which may be made in writing and filed with the City Clerk on or before said time by any owner of any parcel of land to be assessed. Your particular property to be assessed for the costs of the improvements benefiting it within the proposed L.I.D. No. 44 is within the city limits and is described below as "Address:". City Engineer Keith Davidson reviewed the proposal to create LID44. He reviewed the Cresthaven Subdivision proposal for a total reconstruction which would cost $940,000 with $700,000 being paid by the City and $250,000 paid by the residents. 2nd West and 1st North reconstruction: City Engineer Keith Davidson reviewed the current construction on this intersection to smooth out the curve. Council Member Busby asked if green space and street lights are included in the estimate. City Engineer Davidson said there would be a street light on this new intersection. He reviewed three other miscellaneous parcels on 2nd East, 1st North corner lot on Center Street, and 1st South. 7 City Engineer Davidson said Option two would cost $600,000 with a $400,000 paid by the City and $200,000 paid by the neighborhood. City Engineer Davidson said Option three would do spot repairs or minimal reconstruction at a cost of $234,520. This would repair sections of the street where the curb and gutter had settled and the City did temporary repairs by filling the holes with asphalt; the entire subdivision would have a street overlay to help extend the life of the streets. Additional work could then be done on 2nd East between 1st South and 3rd South. The bids usually come in under estimate. The public notices will be sent out 10 days before the public hearing on March 19th, 2014. Council Member Busby asked if the residents would be charged with an LID later to do the entire subdivision; Engineer Davidson said these repairs on Option 3 would take care of the problem for these property owners. Future LID work would not impact these residents. The City has criteria to follow to do work on the curb and gutter. These properties would not need curb and gutter repairs in the future. Council Member Merrill reviewed the repaired street matching up with the elevation of the existing street; City Engineer Davidson said the patch work will match the existing street. 8 City Engineer Davidson indicated the corner of 2nd West and 1st North would be reconstructed to only allow one railroad crossing instead of two. The green areas are sidewalk and landscape. It would go from five lanes down to four lanes on 1st North. Council Member Busby asked if street lights would be included in the LID. City Engineer Davidson said there will be at least one street light on this intersection. City Engineer Davidson then presented three parcels with curb and gutter issues that have been brought to their attention. 1. Bank of Commerce on 2nd East and 2nd North 2. Hawke Signal on 2nd West 3. Center Street and 1st North The Bank of Commerce on 2nd East and 2nd North has a curb that has deteriated to the point that it is missing and needs to be addressed. City Council does not normally like to do single parcels; 9 however, this single parcel is an important one to do. On 1st South and 2nd West by the Hawke Signal, there is a section of sidewalk missing. This is a high- volume pedestrian area so it is important to get fixed. Center Street and 1st North is a carry over from LID 43 to LID 44. It has a curb and gutter that needs to be finished. Discussion: Council Member Mann moved to approve Resolution 2014-06 to set March 19th, 2014, at 7:45 P.M. as the date and time for a Public Hearing for the Intent to create LID44; Council Member Smith seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Busby Council Member Merrill Council Member Wolfe The motion carried. 10 B. Set March 19th, 2014, at 8:00 P.M. as the date and time for a Public Hearing to adjust fees on the City’s Master Fee List – Richard Horner Finance Officer Horner reviewed the proposed new fees and amended fees. The Airport Board tie down fee is a new proposed fee. Foot Soccer fees are new; referrals and college students would get a discount. Animal control fees are being adjusted. Also, construction parking permits are being proposed. Construction parking permits would allow workers to park on the street near, or up to a block away from the construction site without getting a ticket. Recreation fees are being reviewed. Water and Sewer Impact Fees are proposed to be adjusted. 11 CITY OF REXBURG MASTER FEE LIST 3/6/14 Dept.Category Type Current Fee Changed Proposed Fees Airport Tie Down Fee Monthly Tie Down Fee for unitilized planes-After 120 days 100.00000$ Fire Impact Fee Multi Family or Dormitory per unit 69.43000$ 8/1/09 88.00000$ Fire Impact Fee Non-Residential per 1,000 square feet 59.88000$ 8/1/09 76.00000$ Fire Impact Fee Single Family per unit 184.61000$ 8/1/09 234.00000$ Golf Daily Fees Foot (Soccer) Golf Age <13 3.00000$ Golf Daily Fees Foot (Soccer) Golf Age 13+5.00000$ Golf Daily Fees Foot (Soccer) Team Tournament Fee Maximum 250.00000$ Golf Daily Fees Jefferson Hills Season Pass Holder Daily Rate-9 or 18 Holes 10.00000$ Golf Daily Fees Links at Teton Peaks Season Pass Holder that are a resident of Teton County WY/ID can play the Rexburg Courses Free (Our Season Pass Holders can play the Links at Teton Peaks Golf Course Free)-$ Golf Daily Fees Soccer Ball Rental 2.00000$ Golf Discount College Discount Rate @ Muni/Teton-$ 2 off any adult daily rate 3/1/14 Golf Discount Referral Discount of 10% off Pass Rate for Pass Holder and New Pass Holder 3/1/14 Golf Discount Veterans Discount of 10% off daily rates 3/1/14 Golf Passess End of Season Pass-Sept thru Nov or until Closed for Winter 3/1/14 141.51000$ Parks Impact Fee -Parks Dormitory per unit 1,117.21000$ 8/1/09 1,122.00000$ Parks Impact Fee -Parks Multi Family per unit 458.85000$ 8/1/09 509.00000$ Parks Impact Fee -Parks Single Family per unit 800.00000$ 8/1/09 888.00000$ Police Animal Control Facility Adoptions -Cats includes neutering, vacination, microchip & license 70.00000$ 12/2/10 75.00000$ Police Animal Control Facility Microchip only - no other service provided 25.00000$ Police Construction Permit For Parking Configuration Approval Per Year 75.00000$ Police Copies Copy of CD’s and DVD’s (No charge if tape provided)1.25000$ previous 5.00000$ Police Copies Copy of Video Tapes (No charge if tape provided)2.50000$ previous 5.00000$ Police Evidence/Property Storage Storage of Vehicles, Trailers and similar items per day 20.00000$ 2/21/07 25.00000$ Police Fingerprinting Non-Residents Fee 10.00000$ previous 15.00000$ Police Fingerprinting Residents Fee 10.00000$ Police Impact Fee Multi Family or Dormitory per unit 55.26000$ 8/1/09 70.00000$ Police Impact Fee Non-Residential per 1,000 square feet 227.71000$ 8/1/09 287.00000$ Police Impact Fee Single Family per unit 100.88000$ 8/1/09 127.00000$ Police Moving Permit Permit to Move a House per officer per hour 30.00000$ previous 50.00000$ Police Parking Permit [O] Owner Residential Discretionary Annual (2 Free per Residence)35.00000$ 8/5/09 75.00000$ Recreation Programs Camp - Week Long Summer Day Camps per person 70.00000$ Recreation Programs Drama per person 90.00000$ Recreation Programs Foot Golf (Soccer) per person 50.00000$ Recreation Programs Kickball League per team 200.00000$ Recreation Programs Pottery per person 60.00000$ Recreation Programs Rod Building per person (plus materials) per person 75.00000$ Recreation Programs Symphony Music per person 90.00000$ Street Impact Fee Multi Family or Dormitory per unit 691.66000$ 8/1/09 819.00000$ Street Impact Fee Non-Residential Per trip per day 18.06000$ 8/1/09 21.38000$ Street Impact Fee Single Family per unit 864.57000$ 8/1/09 1,024.00000$ Wastewater In-City Utility Fee Capacity Fee per Dormitory Apartment 1,295.00000$ 8/1/09 1,295.00000$ Wastewater In-City Utility Fee Capacity Fee per Multi Family Apartment 697.00000$ 8/1/09 758.00000$ Wastewater In-City Utility Fee Capacity Fee per Non-Residential gallon per day over 206 gpd 5.18000$ 8/1/09 6.89000$ Wastewater In-City Utility Fee Capacity Fee per Non-Residential Minimum 1,700.00000$ 8/1/09 1,305.00000$ Wastewater In-City Utility Fee Capacity Fee per Single Family Dwelling 1,700.00000$ 8/1/09 1,419.00000$ Wastewater Out-of-City Utility Fee Capacity Fee per Dormitory Apartment 1,942.50000$ 8/1/09 1,943.00000$ Wastewater Out-of-City Utility Fee Capacity Fee per Multi Family Apartment 1,045.50000$ 8/1/09 1,137.00000$ Wastewater Out-of-City Utility Fee Capacity Fee per Non-Residential gallon per day over 206 gpd 7.77000$ 8/1/09 10.34000$ Wastewater Out-of-City Utility Fee Capacity Fee per Non-Residential Minimum 2,550.00000$ 8/1/09 1,958.00000$ Wastewater Out-of-City Utility Fee Capacity Fee per Single Family Dwelling 2,550.00000$ 8/1/09 2,129.00000$ Wastewater Sugar and Teton Fee Capitalization Fee per gallon per day 6.04000$ 8/1/09 7.50000$ Wastewater Work Order Charges Camel (Sewer vacuum truck) per hour including 2 personnel 250.00000$ previous 400.00000$ Water In-City Utility Fee Capacity Fee per Dormitory Apartment 405.00000$ 8/1/09 420.00000$ Water In-City Utility Fee Capacity Fee per Multi Family Apartment 637.00000$ 8/1/09 316.00000$ Water In-City Utility Fee Capacity Fee per Non-Residential gallon per day over 1771 gpd 0.99000$ 8/1/09 1.05000$ Water In-City Utility Fee Capacity Fee per Non-Residential Minimum 1,650.00000$ 8/1/09 1,860.00000$ Water In-City Utility Fee Capacity Fee per Single Family Dwelling 1,650.00000$ 8/1/09 1,860.00000$ Water Out-of-City Utility Fee Capacity Fee per Dormitory Apartment 607.50000$ 8/1/09 630.00000$ Water Out-of-City Utility Fee Capacity Fee per Multi Family Apartment 955.50000$ 8/1/09 474.00000$ Water Out-of-City Utility Fee Capacity Fee per Non-Residential gallon per day over 1771 gpd 1.49000$ 8/1/09 1.58000$ Water Out-of-City Utility Fee Capacity Fee per Non-Residential Minimum 2,475.00000$ 8/1/09 2,790.00000$ Water Out-of-City Utility Fee Capacity Fee per Single Family Dwelling 2,475.00000$ 8/1/09 2,790.00000$ Finance Officer Horner reviewed the Impact Fee proposal: He referred to the water and sewer average water usage. Water usage was higher than average due to larger yards and sewer was lower than national usage by about $300. The Impact Fees have been level for five years. Family Apts. Impact Fees went down from $2,609 to $2,560 due to higher density construction. Singles Apts. increased more than 5%. Commercial is based on square footage, and went from $5,445.59 to $5,832.64. The committee requested to review fees every year rather than every five years so that there would be a more gradual increase of one or two percent each year rather than a large jump of around five percent every five years. 12 Council President Smith was positive about the committees work. Finance Officer Horner said the Impact Fees are in place to maintain the system’s capacity. Council Member Busby asked if Fire Impact Fees are funded correctly; Finance Officer Horner said fire and police impact fees are underfunded. This is something that will have to be worked on within the next ten years. Public Works Director Millar indicated sewer is working towards a 50% surplus; however, water is hurting without additional water from a new water well. Finance Officer Horner said if there is a large growth in the next couple of years without the help of a new well, lawn sprinkling would possibly go to scheduled varied days. Discussion: Council Member Merrill moved to set March 19th, 2014, at 8:00 P.M. as the date and time for a Public Hearing to adjust fees on the City’s Master Fee List; Council Member Wolfe seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Busby Council Member Merrill Council Member Wolfe The motion carried. Staff Reports: A. Public Works: – John Millar 1. Trails of Madison County Committee review of current and proposed trails in Rexburg. Joseph West from Rexburg presented the proposal. They have been pushing for a bike park for about a year. They have applied for a grant to extend the trail system by the Madison Junior High School. He reviewed the proposal on the overhead screen. The proposed location is east of 2nd East along the Teton River by First American Title. It is located on a bend in the Teton River. 13 14 15 Mr. West is seeking permission from the City Council to pursue a grant. He asked for questions: Council Member Busby asked about environmental concerns or flooding. City Engineer Keith Davidson said he was not aware of any flooding since 1974. Discussion: Council Member Busby asked about the maintenance of the area during the winter months controlling people getting in there and making tracks. Mr. West indicated they would seek community service to help maintain the project every year. Liability would be similar to the skate park; if there is no charge, it would be permissible. Thinning the trees and adding picnic areas and more trees in specific areas would enhance the property in a nice way. The City would be asked to provide in-kind matching funds (engineering, equipment, soil, etc.) to support the grant application. A water line is adjacent to the property to wet down the dirt, if required to keep the dust down. There are about three acres in the site. The river does have some holes around five feet deep in the river. Council Member Mann was concerned with the parking problem. Mr. West said it would be addressed in the future. They could park at Rexburg Rapids, etc. Council Member Wolfe asked if it could be a community effort to raise funding. Mayor Woodland asked the Boy Scouts if they would like to have a bike park. They responded together! Yes!!! Mr. West said funding is available if the community supports the project. He said community involvement is critical for grants. Council Member Wolfe asked if the City had other uses planned for the property. Council Member Benfield moved to approve the proposed trail system by Trails of Madison County as proposed for a grant application for a possible bike park; Council Member Jordan seconded the motion; Mayor Woodland asked for a vote: 16 Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Busby Council Member Merrill Council Member Wolfe The motion carried. Discussion: The project would be a year in the future after the grant application of community support is on board. Public Works Director Millar did not have additional items. Discussion: Street sweeping and the new under construction garbage truck was discussed. The recycling program has been changed to every other week. B. Finance Department – Richard Horner C. Community Development Director – Val Christensen 1. Building Permit Report Community Development Director Christensen reviewed the February Building Permit Report. There was an $11,000,000 building valuation permit total for February. 2. Surplus and replace two vehicles Community Development Director Christensen asked to surplus vehicles numbered 2412 and 2413. They are both 2005 Ford Escapes that have exceeded their economic life. He is proposing to purchase two new pickups to replace them in the department’s fleet. Both vehicles have about 70,000 miles and they are not worth maintaining. They book for $6,300 each in fair condition. They have contingency money in the building department to replace the two vehicles on the state bid. The lower bid for a short-bed Chevy pickup is $23,639 the longer 8 foot bed is $23,922. The employees use these vehicles to go to the job site from home on early mornings. Kelly McKamey stated some employees can pay a fee to use the vehicle for other uses; City Attorney Zollinger and Finance Officer Horner said the IRS policy does require a fee to be paid by the employee for taking the vehicle home if they live out of town. Council Member Wolfe moved to surplus two vehicles numbered 2412 and 2413 (2005 Ford Escapes) and purchase two new pickup trucks; Council Member Merrill seconded the motion; Discussion: the money is available in the budget; Council Member Mann preferred to have the vehicles discussed in the budget process. Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Busby Council Member Merrill Council Member Wolfe The motion carried. 17 Calendared Bills and Tabled Items: A. “LAND USE ACTION” – BILLS RECOMMENDED/APPROVED IN A LAND USE PUBLIC HEARING PROCEDURE: – NONE B. BILL Introduction: – NONE C. First Reading: Those items which are being introduced for first reading: : – NONE D. Second Reading: Those items which have been first read: – NONE E. Third Reading: Those items which have been second read: – NONE Consent Calendar: The consent calendar includes items which require formal City Council Action; however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from February 19, 2014 meeting B. Approve the City of Rexburg Bills Council Member Busby asked about a recreation expense for a recreation class; it is for an instructor of a fitness class. Also, a Blue Cross invoice for $153,000 for a catch up invoice for health insurance. Council Member Busby moved to approve the Consent Calendar and pay the bills; Council President Smith seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Busby Council Member Merrill Council Member Wolfe The motion carried. Mayor Woodland asked Steve Oakey for his reasoning on the transportation question at the beginning of the meeting. He reviewed his input in the last meeting. He said Irvin Hill is trying to establish a taxi service in Idaho Falls; however, Trpta has given him unfair competition due to government grants. He referred to government funding competing with private enterprise. He continued to ask for a decision from City Council to declare a position on public transportation in the private sector. City Attorney Zollinger asked the City Council to go into executive session to discuss the personnel matter. Council Member Busby asked for an executive session per Idaho State Statute 67:2345 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; Council President Smith seconded the motion; Mayor Woodland asked for a roll call vote: Those voting aye Those voting nay Council President Smith None Council Member Benfield Council Member Mann Council Member Busby Council Member Merrill Council Member Wolfe The motion carried. 18 Executive Session: 8:59 P.M. Executive Session ended: 9:39 P.M. Adjourned at 9:39 P.M. APPROVED: _______________________________ Richard S. Woodland, Mayor Attest: _______________________________ Blair D. Kay, City Clerk