HomeMy WebLinkAboutResolution 2014-08 ITD and Rexburg Cooperative Agreement X
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COOPERATIVE AGREEMENT
__________
REXBURG
MADISON COUNTY
PARTIES
This agreement is made and entered into this ______day of ____________________ 2014,
by and between the IDAHO TRANSPORTATION DEPARTMENT, hereafter called the State,
and the CITY OF REXBURG, hereafter called the City. The City and the State have formed, along
with Madison County and Sugar City, the Madison County Rural Planning Organization to
coordinate transportation planning and infrastructure investments by its members. This Cooperative
Agreement extends the Charter of that Organization to direct the expenditures of certain State funds
by the City.
PURPOSE
The State has need to upgrade the existing pedestrian facilities associated with both state
highways (S.H. 33 and U.S. 20) within the City, to study increasing congestion at the intersection of
those two highways, and to establish long range plans that coordinate transportation infrastructure
improvements within Madison County. This agreement provides for funding certain activities by the
City that will meet the State’s needs through local projects, studies and plans.
Authority for this agreement is established by Section 40-317, Idaho Code.
The Parties agree as follows:
SECTION I That the State will:
1. Review and approve project submittals, including plans, specifications, proposals, and
change orders for the construction of pedestrian improvements, conducting studies and
forming plans.
2. Authorize the City to administer the work.
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3. Process requests for re-imbursements of costs incurred by the City related to the following
work:
a. Fifty percent of all costs related to the pedestrian improvements shown on Exhibit 1,
up to a maximum of Two Hundred and Fifty Thousand Dollars;
b. One Hundred percent of the costs associated with traffic modeling and congestion
studies performed in support of the City of Rexburg & Madison County
Transportation Study and Master Plan update;
c. One Hundred and Forty Five Thousand Dollars to support the Envision Madison
long range community planning process.
SECTION II That the City will:
1. Provide opportunity to the State to approve the design of upgrades to the pedestrian
facilities prior to the beginning development of those projects.
2. Provide for the design of and award contracts for construction of said improvements.
3. Submit all plans, specifications, proposals, and any change orders to the State for review and
approval.
4. Acquire permits from the State for all work by local contractors within the State’s Right of
Way.
5. Following completion of the work, submit an itemized statement to the State requesting
reimbursement as outlined in Section I.
6. Negotiate with the State to update the City-State Memorandum of Understanding for
Maintenance of State Facilities.
7. Maintain the improved pedestrian facilities in accordance with that Agreement.
8. Update the City of Rexburg & Madison County Transportation Study and Master Plan, and
submit an itemized statement to the State requesting reimbursement as outlined in Section I.
9. Oversee expenditures in the Envision Madison long range community planning process,
then submit a statement to the State requesting reimbursement as outlined in Section I.
10. Incorporate the City of Rexburg & Madison County Transportation Study and Master Plan
update and the Envision Madison long range community planning process into their
transportation and capital investment plans.
SECTION III General:
1. This Agreement shall become effective on the first date mentioned above, and shall remain
in full force and effect until amended or replaced upon the mutual consent of the State and
the City.
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EXECUTION
This Agreement is executed for the State by its Chief Engineer, and executed for the City by
the Mayor, attested to by the City Clerk, with the corporate seal of the City of Rexburg.
IDAHO TRANSPORTATION DEPARTMENT
APPROVED BY:
________________________________________
Chief Engineer
APPROVED AS TO FORM: RECOMMENDED:
______________________ ________________________________________
Deputy Attorney General District Engineer
CITY OF REXBURG
___________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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RESOLUTION 2014 – 08
WHERAS, the Idaho Transportation Department, hereafter called the STATE, has
submitted an agreement stating obligations of the STATE and the CITY OF REXBURG, hereafter
called the CITY, to provide funding to the City for certain infrastructure and planning expenditures,
and
WHEREAS, the STATE is responsible for obtaining compliance with laws, standards and
procedural policies in the development, construction and maintenance of improvements made to the
Federal-aid Highway System when there is federal participation in the costs; and
WHEREAS, the parties have agreed to participate in the costs of such improvements as
outlined in this Cooperative Agreement.
NOW, THEREFORE, BE IT RESOLVED:
1. That the Agreement is hereby approved.
2. That the Mayor and the City Clerk are hereby authorized to execute the Agreement on
behalf of the CITY.
3. That duly certified copies of the Resolution shall be furnished to the Idaho
Transportation Department.
CERTIFICATION
I hereby certify that the above is a true copy of Resolution 2014 – 08 passed at a regular, called
special meeting of the City Council, City of Rexburg, held on April 16th, 2014.
______________________________
City Clerk
(Seal)