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Home My WebLink AboutALL DOCS - 13-00265 - Madison School Dist - CUP Modular Bldgs LocationsCondilionql Use Permil City of Rexburg Phone: 208.359.3020 Fox: 208.359.3022 Fee(s)Yes/No Addtess: 60 West Main CI'f Y OF REXBURG" """ $, A nrc ri cu\ Ftm t lv (bmmvnin CUP: $250.00 Publication: $200.00 $450.00 City: Applicant Name:Madison Sch Dist //321 Rexburg State: ID Zip:83440 Phone:208-359-3300 Owner (Complete if owner not applicant) Name: Madison Sch Dist //321 Address: 60 West Main City:Rexburg State: ID Zip:83440 Phone: 208-359-3300 Property to be Covered by Permit: Address: 6 school sites Zone: Legal Description of the property (Lot, Block, Addition, Division Number) Madison High School Adams Elementarv Madison Jr. Hieh School Lincoln Elementarv Madison Middle School Kennedv Elementarv *Please see Sections 6.12 & 6.9 of the Rexburg Development Code fot televant attachments that must be included with this application. Nature of Request @riefly explain the proposed use) To establish permanent locations for temporary mobile modular buildinss to be used as classrooms or administrative space at Madison High School, Madison Jr. Hieh School, Madison Middle School, Adams Elementary School, Lincoln Elernentary School, and Kennedy Elementary School. Existinguseofproperty: Currently thb sites are existing school buildings within Madison School District // Will this have an impact on schools: Yes. The rnodular classrooms will be'used to house additional student growth at existing schools. Requirements for Granting Conditional Use permit The following information will assist the Commission and City Council to determine if your proposal will meet therequirements under the zoning ordinance. 1. riThat is the estimated water usage per month?None. The modular classrooms do not Are the existing mains adequate to provide fire protection? have plumbine. 2.What is the estimated sewer usage per month? None. The modular.classrooms do not Will pretreatment be necessary? have plumbine. 3' What is the estimated daily lraffrc to be generated? Will the traffic be primarily private vehicles or commercial trucks? we expect additiolral traffic to be minimal. Traffic consists of school buses 4. If commercial, industial, ot a home occupation, what will be the hours of operation?The hours of operation will"not -change. Normal hours are inainly between gamT 4o*. 5. Wil storm water drainage be retained on site? Is an existing stom drain avatlable? Is it at capacity? If so, willnewfacilitiesbeconstruglsdf We expect there will be little impact on storm drainage. 6. If proposed use is residential, describe number and type of dwelling units. rJ7i11 this be student housing: multi-fu-ily for young families, singles and couples, or elderly? N/A 7. What provision has been made for fire protection? Where is the nearest fire hydrant? Is any point of thebytlding further than 150 feet ftom access sufficient in width for fire fighting equipment?Fire protection is adeGuaEe for existing schools and snoura -ue a Parking is adequate for existing schools and we do not expe ifi B' How much parking is being provided on-site? Do the aisle widths and access points comply with the ordinancetequirements? Has landscaping been provided in accordance with the ordinan..i _ that are aliead the addLtion 5f the ar class change in parking needs. 9. Where will solid waste generated be stored? Is access adequate for the City collection? The Citv currentl Es solld waste at significant change in the amount of solid waste generated. 10 What is the type of noise. tha! y{ b. generated by the use? What are the hours of noise generation?We do not "*p.ct a sigtificarl charge in noise "t the schools. Schools are o from about Bam to Mondav t ida 11. what type of equipment will be used in the conduct of the business? Student & teacherfs desks & a few c ter 1'2.V/hat are the surounding land uses? Has buffedng been provided as required by the ordinance? nti;1 wiih sone commercial. Bufferins isadequate for the current school buildines. 13' Are any afu quality permits required? Is dirt or other dust creating materials moved by open trucks or box cars?None are reouired. 1_4 Y+ the-parking lots or other outdoor areas have lighting?Parking lot lighting exists at the schoois a"t this tirne. We do not eany changes to be made. 15' Ate Passenger loading zones for such uses as daycare centers and schools provided? How is busing routed? Forcommercial uses, where are the loading docks? Is there sufficient space for truck parking?Loading zones already exist at the schools. We do not expect any chanses to bereouired !c2' lf-a commercial, gulq-family, or public assembly use, where is the nearest collector street? Arterial street?Varies at each building. 17. what, if any, signage is anticipated in connection with the proposed usage?tr{e do not expect anv changes in sinage at the buildinss^ The P&Z Commission or City Council may address other points than those discussed above, but a narrativeaddressing at least those applicable points will assist in proiessing your application. A PLOT (SITE) PI-AN MUST BE ATTACHED IN ORDER TO PROaESS THIS AppLICATION. rncludedon the plot plan please show setbacks, buildings, parking, etc. o Please submit 18 copies of the completed application and any other documents you are submitting with it(site plan, vicinity map, affidavit of legal interest, etc.) ' All applications that arc complete will be processed with due rliligence and will be scheduled, dependentupon availability, for an upcoming agenda. o Formal notice will be sent to the applicant after approval of a Condidonal Use permit. Notice will state theconditions of the permit. If conditions are violatid or not met there will be a 90 day period to cure theptoblem. Failure to comply with the teffis may result in revocation of the Conditional Use permit. ,-Z o/r< Date ' Conditional Use Permit Procedures The City of Rexburg ZontngOrdinance designates certain land uses in each ZontngDistrict which are allowed.These are listed in the Zoning ordinance fot each zone. The Planning & Zoning D-epartment should be consultedif you have questions regatding whether your proposal will need a Conditional Us. p.r-it (C.U.p.). If a C.U'P. is needed, please complete an application and submit it to the Planning &ZonngDepartment, along with any other requited documents at least 18 days prior to a meeting. All applicalons that Jre complete will be-processed with due diligence and will be scheduled, dependent upon availabiity for anupcoming agenda.Application and public !ea,4ng fees ate requfued to be paid up front. Prior to granting a ionditionJuse, at least onePublic Hearing s.hall be lreld to give petsons an opportu.tity to be heard. The Planniig &Zontngrn..tirrg, are heldon the 1" and 3d Thursday of every month at 7:0b pm. The Planning & Zonng Coordinator will put the notice for the hearing in the newspaper at least 15 days prior tothe hearing date, mail a copy to all the propetty owners within 300 feel and post " r-roi.. on the ptop.try. After thePlanning &ZonngCommission holds their hearing they will make a recomrirendation to the City Co,rtr.it. The CityCouncil will take the Planning & Zoning Commission recommendation into consideration. If a trearing is requiredbefore the City Council they will then take into consideration oral and written testimony as well as therecommendation fromthe Planning &ZonngCommission. A decision will be made by the City Council within thetime frame allowed by Section 67-651,1,Idaho Code. Affidqvit of Legol Inleresl City of Rexburg Phone: 208.359.3020 Fox: 208.359.3022 CITY OF P.EXBURC An e ri c u',s l;wn ily Co mmunity35 Norih I't Eosl Rexburg, lD 83440 www.rexburg.org State ofldaho County of Madison f, Madison School District 11321 Name Rexburg 60 ''Jest Main Address Idaho City State Being first duly swofn upon oath, depose and say: (If Applicant is also Owner of Record, skip to B) Name Address Dated this 8rh day of Subscribed and sworn to before me the da nd year frst above written. Residing "t' l\\adison , ldoho A.That I am the record o]vne1 of the properry described on the attached, and I srant mvpermission ,o' Varr Snedaker Rexburg, Id -- - D----- ^--;' to submit the accompanFng application pertaining to that properry. B' I agree to indemnify, defend and hold Rexburg City and its employees harmless from anyclaim or liability resulting from any dispute as io the statements contained herein or as to theownership of the property which is the subject of the application. toL3 , -v- My commission expires t Q'l -lt ct'li. ol EE4gVRq Ath ( rici'.t iini ly (h m ttu ni I y August 12,201,3 Madison School District #321 60 WestMain Rexburg, ID 83440 Attention: Var Snedaker Re: #13 00265 conditional use permit -Madison school District #321 Establishing permanent locations for temporary mobile modular buildings to be used as classrooms or administrative space at the following locations: Madison High School at 2300 University Blvd, MadisonJunior High School at'134 Madison Avenue, Madison Middte School at 575 West 7d South,Adams Elementary School at 110 North2"a Easg Lincoln Elementary School at 358 East 2'd South. and l(ennedy ElementarF School at 60 South 5e !7est. Dear Mr. Snedaker, Endosed is the Conditional Use Permit document regarding mobile modular buildings, as per theConditional Use Permit approval given at the August 7,2013 Rexburg City Council meeting. Please keep this document for your records. Please call if you have any questions or if we can assist you further. Thank you. Sincereln ' t,4 /''(Aurn-a,L' L c (.{tt tu^-- Elaine McFerrin Planning & Zonng Coordinator City of Rexburg Pknningeb Zoning CiE oJPaxbarg )5 NMb In Ean. Rexbzq, ID gJ440 Phone: 208. 3 5 9. 3020 Fax 208. i 5 9. )022 ct1'\, otl BE4gBq Atnti.a:s Fo mi ly (h M fl u ni ty CONDITIONAL USE PERMIT City of Rexburg Department of Community Development 35 North 1't Easq Rexburg, ID 83440 Phone: Q08) 359-3020 Permit # 13 00265 Proiect Name: Madison school Disttict - conditional use permit Site Addtess: L. Madison High School at 2300 Univemity Blvd 2. MadisonJunior High School at 134 Majison Ave 3. Madison Middle School at575 West 76 South 4. Adams Elementary School at 110 North 2"d East 5. Lincoln Elementary School at 358 East 2"d South 6. Kennedy Elementary School at 60 South 5s West The Conditional use Permit establishes pemanent locations for ternporary mobile modularbuildings to be used as classroom, o, "d-ioistradve space. Each individual structure will be evaluated by City of iGxburg staff for approvals of up to amaximum of two Q) yeats. The attached photo mans show each possible building locadon, as presented to the RexburgCity Council on August 7,2073. Date Issued: 8/l:2/ml3 Issued By: elainem v- Madison Middle School ronuu," classrooms (remporary Structures) Adams School ronuule classrooms (Temporary structures) Portable Classrooms \ml Madison Junior High School I Kennedy School ronuule classrooms (Temporary structures) LinCOln SChOOI Portable classrooms (Temporary structures) Findings of Focl City of Rexburg Phone: 208.359.3020 Fox: 208.359.3022 CITY OF R3XSURG An e rta's Family Cn rn mrnity www.rexourg.org Madison School District Conditional Use Permit # 1,3 00265 Modulat Building locations - 6 Schools 1. At the May 2120TiPlanning & Zoning meeting, Var Snedaker representing the Madison School District, presented the proposed locations to establish pemanent locations for temporalT modulat buildings. Each site was viewed on the aenalmap on the ovethead screen. The planned modular classroom sites viewed were at Adams Elementary, Kennedy Elementary, LincoLn Elementary, MadisonJunior High, Madison High School, and Madison Middle School. Stephen Zollinget clarified these are generallocations; staff will ensure that there are the appropriate setbacks. Adams. Kennedy. and Lincoln - locations satisfactory to the Commission. Madison Middle School - locations satisfactory to the Commission, with no additionai sites approved there. MadisonJuniot High - the Commission asked the School District to consider another location. Madison High School -the Commission asked the School District to consider putting the modular classroom to the notth of the gteenhouse. Regarding the new sites, the Madison School District would eventuah go through the CUP process. 2. July 206,20(t NOTICE OF PUBLIC HEARTNG NOTICE IS HEREBY GIVEN, that z Public Headng will be held befote City Council of the City of Rexburg, Idaho,'Wednesday, August 07,2013 at7:L0 p.m., at City Hall located at 35 North 1st East, Rexburg, Idaho, regatding a Conditional Use Permit #13 00265 establishing pemanent locations for temporary mobile modular buildings to be used as classtooms or administrative space at Madison High School, MadisonJuniot High School, Madison Middle School, Adams Elementary School, Lincolr Elementary School, and Kennedy Elementary School. The said hearings are to determine the long teffi status of temporary buildings located at the afore mentioned Madison School District Schools in Rexburg, Madison County, Idaho, and more particularly described as follows: 1,. Madison High SchooIat2300 Univetsity Blvd 2. MadisonJunior High School at134 Madison Avenue 3. Madison Middie School at575 West 7th South 4. Adams Elementary School ^t 1,1,0 North 2nd East 5. Lincoln Elementary School at 358 East2nd South 6. I(ennedv Elementarv School at 60 South 5th \X/est At such hearing the City Council will hear all persons and all objections and recommendations telative to such ptoposed permit. The City Clerk will also accept written cornments atCity Halt prior to 4:00 p.m. on August 06,201,3. This notice is given pursuant to the provisions of Section 67- 6509 and 67-6517Idaho Code, and all amendments thereof. DATED this 2nd day of Ja1y,2013. CITY OF REXBURG (sEAL) By Blair D.IGy, City Clerk Published: July 20th and August 03,2073 3. August 0712013 at City Council Public Hearing: Mayor Woodland closed the public hearing for deliberations: Council Member Medll was agreeable if the School District does not use the temporary structures as permanent solutions. He discussed using private enterprise in these buildings and, that the rent should be in the competitive price range for the same square footage. City Attorney Zoltnget stated that Council Member Merrill can have that opinion, but not in these meeting because the only issue at hand is the Ordinance. A member asked if he should recuse himself because this would affecthis school and City Attomey Zolltngetasked if he feels he would lose his job if he voted. Discussion: Private non-school uses of the building are not allowed in the land use zone.Itis not a function of the school disttict to provide space for private users. It is incidental use verses the principal use of the space. The law ot zorTe would have to be changed to accommodate private use. The use of the facilities aftet houts is incidental use while the use of them during the tegular school time is continual use. Council Member Busby moved to approve the Conditional Use Permit #13-00265 estabJishing peffianent locadons for temporary mobile modular buildings to be used as classrooms or administrative space as presented; Council Member Benfield seconded the motion;Mayor SToodland asked for a vote: Those voting aye Council President Mann Council Member Benfield Council Member Busby Council Membet Merdll Council Member Smith Council Member Sutherland The motion carried. Those voting nay None CITY t}TSIAFF REPORT Phone: 208.359.3020 Fox: 208.359.3022 RHXBURG SUBJECT: APPLICANT: PROPERTY OWNER: PURPOSE: PROPERTY LOCATION: COMPREHENSIVE PLAN: ZONING DISTRICT: APPLICABLE CRITERIA: AUTHORITY Community Development Deportmenl volc@rexburg.org www.rexburg.org - .--.-. I tlt ,*{merirui }itmiijr {,l*n*ntnit'y Conditional Use Permit application, file #13 00265 Madison School District #321 60 West Main Rexburg, ID 83440 Madison School District #321 Requesting a Conditional Use Permit establishing permanent locations fortemporary modular buildings at Madison High School, Madison Junior High School, Madison Middle School, Adams Elementary School, Lincoln Elementary School, and Kennedy Elementary School. 1. Madison High School at2300 University Blvd 2. Madison Junior High School at 134 Madison Ave 3. Madison Middle School at 575 West 7th South 4. Adams Elementary School at l l0 North 2nd East 5. Lincoln Elementary School at 358 East 2nd South 6. Kennedy Elementary School at 60 South 5th West Rexburg,ID Public Facility Madison High School - TAGI Madison Junior High School - LDR2 Madison Middle School - CBC and MDRI Adams Elementary School - CBC Lincoln Elementary School - LDR2 Kennedy Elementary School - LDR2 city of Rexburg Development code (ordinance code 1026) - $ 6.12 Conditional Use Permits $ 6.12 (F) (7) "All other conditional use permits may only be granted afterreview and recommendation by the Commission ond opprorol by the iityCouncil... " Case No. 13 00265 Page 1 II. III. BACKGROUND At the May 2ndP&Zmeeting, the Commission instructed the School District to create a plan for thefuture on where they would locate modular classrooms. Rather than having to take out a ConditionalUse Permit (CUP) each time a modular classroom was brought in, it was decided that one (CUp) would be filed for the identified approved areas. Rexburg Planning Staff would then administer Temporary Occupancy Permits on a case by case basis. Exhibit'oA" was provided by the Madison School District showing the location of the modular classrooms. It has beln reviewed and meets thesatisfaction of the P&Z Commission. SITE DESCRIPTION Varies ANALYSIS The following are the criteria for granting a conditional use permit. Some of the criteria are followedby staff s analysis. A conditional use will: L Create fl group a group of predetermined locations Exhibit "A" identifies the locations. Modular classrooms may be given o'temporary occupancy', for a given period by Rexburg Planning Staff. 2. Be in accordance with a speciJic or general objective of the City's Comprehensive plan and theregulations of the City of Rexburg Development Code. Comprehensive Plan Comprehensive Plan policy (page 40): Encourage inter-agency cooperation to provide a link between planning efforts and community and educational needs. Development Code (Ordinance 1026) A CUP is required as per Section 6.12 of the Development Code. 3. Be designed and constructed in a manner to be harmonious with the existing chsracter of theneighborhood und the zone in which the property is located. All of the areas identified are zoned in a manner to allow schools. Buffering will be considered on a case by case basis. 4. Not creute a nuisance or safety hazardfor neighboring properties in terms of excessive noiseor vibration, improperly directed glare or heat, electrical interference, odors, dust or airpollutants, solid wuste generation and storage, hazardous materials or waste, excessive trafficgeneration, or intederence with pedestrian traffic. Regarding glare, heat, electrical interference, dust, air pollutants, noise, vibration, odors: Adherence to City standards should prevent these impacts from becoming a nuisance. 5. Be adequately sewed by essentiat pabticfucilities and services sach as access streets, policeandJire protection, drainage structures, refuse disposal, water and sewer service, and schools. Case No. 13 00265 IV. If existing facilities are not adeqaate, the developer shall show that such.facilities shall beupgraded sufficiently to serve the proposed use, The Rexburg Staff will require that all city requirements are met. 6' Not generate trffic in excess of the capacity of pubtic streets or access points serving theproposed use and will assure odequate visibility at traflic access points. The city Engineer did not see a problem with the locations. 7' Be effectively buffered to screen adioining properties from adverse impacts of noise, buitdingsize and resulting shadow, traffic, and parking. on a case by case basis, the planning staff may require buffering. 8' Be compatible wilh the slope of the site and the capacity of the soils and will not be in sn ureaof natural hazards unless suitably designed to protect iivis and property. The parcels are flat. 9' Not result in the destruction, loss or damage of a historic feature of signtJicance to thecommunity of Rexburg. Not applicable. STAFF RECOMMENDATION Staff recommends that the City Council take public testimony, and determine if the proposedconditional use permit can be approved, denied, or approved with conditions. Case No. Page NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, that a Public Hearing will be held befote City Council of the City of Rexburg, Idaho, \X/ednesday, August 07,2013 at7:70 p.m., at City Hall located at 35 Norh L* East, Rexburg, Idaho, regarding a Conditional Use Permit #13 00265 establishing pemanent locations for temporary mobile modular buildings to be used as classrooms or adminiitrative space at Madison High School, MadisonJunior High School, Madison Middle School, Adams Elementary School, Lincoln Elementary School, and I(ennedy Elementary School. The said hearings are to determine the long term status of temporary buildings located at the afore mentioned Madison School District Schools in Rexburg, Madison Countf, Idaho, and more particularly described as follows: 1. Madison High School at 2300 University Blvd 2. MadisonJunior High School at734 Madison Avenue 3. Madison Middle School at 575 West 7th South 4. Adams Elementary School at 1,70 North 2"d East 5. Lincoln Elementary School at 358 East 2"d South 6. I(ennedy Elementary School at 60 South 5th \il7est At such hearing the City Council will hear all persons and all objections and recommendations telative to such proposed permit. The City Clerk will also accept written comments at City Hail prior to 4:00 p.m. on August 06,2073. This notice is given pursuant to the ptovisions of Section 67 -6509 and 67 -651,1 Idaho Code, and all amendments thereof. of Jvly,2073. CITY OF RE,XBURG Published: July 20th and August 03,201,3 loR.r.l" 2"d day Blair D. IQy, City Clerk #/2 00554 CUPforHotel PioneerRentals, LLC Proposed Conditions qi, f"o,t ^*J / ' Easl and south ProPe@ lines shall haue appropriate piuaryfence, trees sucb as ea€rgreenr, and bernnecessalJl to maintain a line of sight / 0 to / ratio. 2' On north sidz ofproperE, there shall befencing to match the CiEl extsting soccerfeldfence. 3. Tltere shall be fu// cyt of kgbts, utith no hghts alhwed on the soutb side of"tbe Oria;ui4. A Design Reuiew conmittee meetingfor the project will be required. Break called. Public Headngs: (see page 1- Tabled CUP that was taken off the table and addressed) Unfinished/Old Business: 1'' Discussion of Building Heights and other Development Code changes - on hold untilcompletion of Enrrision Madison New Business: (1'2 001'28 CUP Adams Elementary School and,12 00129 CUP Madison Middle School - ar theJune 21,2012 ij3 ff'::q-],!Yl ::"1::," '11,.:: ".'.{he ltl-lg and,zoningcomrnission along with representatives -fto1 fe City will meet with the Madison School Distrilt representaltives to work out ai agreement for futurehandling of the temporary mobile Modular Classrooms.,, Vart Snedaker of the Madison School District gave out map photos of the planned modularclasstoom site locations, including those modulai classroom^s crrrrently at AdLs and the MiddleSchool. Val Chtistensen sumSliz.ed that during the discussions of the modular classrooms last year, theSchool District had said if they are not using a modular classroom at the time, why can,t they leave itwhere it is? The Commission had made theiuggestion that other judsdictions move theit modularsand stote them in cettain places. The School District has had to get a CUp every time they havewanted to have a modular classroom because it is a temporalT structure. It was thought that therehad to be a better way to handle this issue. Chaitman Dyer said there was a lot of discussion toward to be modular classrooms. firdirg ways to where there did not have Stephen Zolhnget said the School District has made a compelling argument as to the ebbs andflows as the district waits for enough students to accumul ate'tn apaticular location. For instance,Kennedy School is scheduled fot expansion. The necessity of temporary structures probably willnever go away' It was agreed it would be stdved to not create permanent modular p^lacement, butthat itwould be placement just to bridge the time while waiting to put a modular.i"rrroo- where isit needed' Thete was the suggesdon to create fixed locations for the modular classrooms for futureuse' These would go through the ptocess in advance of determining that setbacks would be met andthat sufficient clearances and infrastructure would be available, so that the modulars could be movedfrom school to school without having to go through a labyrinth formal process each tjme. The School District is here tonight to start the process of determining whether these are locations that would be consistent with those goals. It is a matter of logistics ofd"t"r-irring where the student demand is in any given year. Dr. Geoffrey Thomas, Supedntendent of Madison School District, said the school board anddisttict administtation would prefer to not have to use portables. They are quality structures, but they are used in emergencies here and there. They have added otr p"t-rrr".tly io Adams E-lementary, Lincoln Elementary, Hibbatd Elementary, and Burton^Elementary. There are currentlyplans to add another five classrooms and a gymnasium onto I(ennedy Elemeniary. The district's goal is to add pemanent structutes. They do have aplan in place for a future bondand a long range plan to build a new elementary school west of Burton El^emen t^ry, to be called Washington Elementary. The Madison School Disttict is trying very hard to recognize growth and address it on a more pemalrent basis, and. they arc also trying very diligently to be mindful of taxpayer dollars. The district -ill try to utilize their curent property with the existing utilities. ilhe district has worked hatd to keep the elementary schools zt 400 students or fewer, For better leaming conditions.Neighborhood schools are vefy important. Using potables is not the district's itst or most desirable choice. Chairman Dyet said a Commission concern was that at first these modular classrooms were goingto be temporarily used, until school building additions were built. After the building additions"werJ completed, there was still the need for the modulars. Stephen Zolltnget cladfied that the Commission would start the process by determining if theselocations that the school district has identified are acceptable sites for the modular classrooms. If these locations are acceptable to the Commission, the public hearing process would eventuallyfollow. Before the matter would go to public hearing ot .ont"-porm.orn with that, the City;s Commrrnity Depattment would coordinate with the School District on some parameters as to whatit would take if a modulat classroom is needed at another school. The district would be given administtative apptoval tlrrough that City department fot a cefiilnperiod of time, porrifry two yearsor a set bridge time. The matter would be taken out of the public hearing processes and would beput into an administrative process once locations are set. Chaitman Dyer clarifred that the Commission should focus on u/ays to get the modular classtooms accommodated so it is not always a concefn and an administrative headache. Thaine Robinson said thete was also a concem that a modular classroom at Adams Elementary was subleased out to a daycare center. Stephen Zollinget said that issue has been addressed. Mr. Christensen's office would administtatively work with the School District to ensure that the modular classrooms are used as classroom space. Yal Chdstensen said a concem to be aware of is that the School District has a sizeable investment P m. way they have constructed sidewalks and connectivity, in the wotk done on the currentlylocated modulat classtooms. Regatding the new locations, iro^ ^nadministrative standpoint aiethese still ^ tempolz,ry situation? He understands these are the locations the Commission couldaPprove or not appr?v.e. At! they going to be tempolzLry - a certain number of years and thenrevisit? If done administratively, what is expected "rnir department? Stephen Zollinget clarified that legally they are not considering these modular classrooms asanything but temporary. The sites would be permanently approved sites for the modular classroomsto come and go. From the Building Code perspective, -odolrt classrooms will always beadministered as temporary structures. Mr' Zollinger said the site location and interaction with the suroundings are what the p&Z Commission would determine. The building department, the school di".tri.t, and the legaldepartment would determine status. The dfuLction the City Council gr.." -r, to find somepeffianent locations that would give the school district some flexibitiry ltr adapting on ^ ye t to yearbasis to influxes of students. The Chairman cladfied that for theP&Z Commission, the time frame is not an issue. M"ry Ann Mounts said as a former resident in one of these modular classrooms at the MiddleSchool, she is gtateful that it was as nice as it was. She went into it with a lot of trepidation but thengrew to love it in many ways. The University uses her old room now (in conjunction with theplacement of student teachets). She does not think the situation will go away. Atfust she thoughtthis cannot be allowed because then the voters would never vote for a bond. She views it verydifferendy now. There is no way to predict the number of children in a given year. She does notwant any teacher to be faced with anymote students in their classroom than they already have.Accept that it is a foregone conclusion that Rexburg will have these modulrr .lrrrroo-s. TheCommission would determine whete the best places ^re to put the modular classrooms that wouldhave the least impact on the neighbors. The Chait said Mrs. Mounts makes a very compelling argument. I(nowing that she was one of theCommissionets who was adamantly opposed to the modular classrooms itr tfr" beginning, he feelsher words c tty ^ lot of weight. Jedd Walker stated that he gtew up in Sandy, Utah and then Provo, Utah. At the time, these werethe fastest growing communities in the nation. He grew up with portable classrooms and sees themas a permanent feature, a patt of life. Richie Webb askedif there was any reason for the City to have the School District ^pper everyfew yeats to give updates on plans and where things are going, why a certain number of modularclasstooms are s :ll needed, etc., so that there is some .o--nrri.rtion und planning together.Stephen Zollinget said there is a reason behind the lack of permane.r.y oith.r" modular classtooms - if these modular classrooms are allowed to bectme what would be considered apemanent placement, they would be in violation of multiple sections of the Ordinance. We do notallow this type of structute to be on anything but a full foundation except in trailer parks. We haveto continue to designate them as temporafy. The best legal way to manage the structures astemporary is to have the school district give periodic updates explaining the next expansion, themodular classtoom need, etc. Chairman Dyer stated that there was a high degree of passion on the Commission in the hope that lvtth proper planning, there would not have to be temponry facihaes. Permanent facilities would bebuilt, these temporary facilities would go away,and the issue would not have to be dealt with at all.Now we are ficedwith the teahty of life. Chairman Dyer said there is Commission consensus that these modular structures will be used.The time fiame issue is moot, to be worked out by staff. The Commission will focus on positionsand locations whete these structutes would be least impactful on the general public and ctmmunity. Var Snedaker presented the proposed locations for the modular classrooms. Each site was viewed on the aeaalmap on the overhead screen. The planned modular classtoom sites viewed were at Adams Elementary, I(ennedy Elementary,Lincoln Elementary, MadisonJuniot High, Madison High School, and Madiron Middle School. Stephen Zollinget clarified these are general locations; staff will ensure that there are theappropdate setbacks. Adams. I{ennedy. and Lincoln - locations satisfactory to the commission. Madison Middle School - locations satisfactory to the Commission, with no additional sitesapproved there. MadisonJuniot High - the Commission asked the School District to consider another location. Madison High School -the Commission asked the School District to consider putting themodular classroom to the north of the greenhouse. Dr.Thomas clarified that the School District has made application to turn the vocational building into a ptofessional technical school, a school within a school. It would become aregional school. Students would be brought in from Sugar City and Rfuie, etc. The modular classroom would an office for administration because there is not ^fl are within the vocational building. This year is a planning year. Regatding Burton Elementary, Dr. Thomas cladfied he does not see a need there. The plan wouldbe to_renew the plant facitgr lerry so the School District can continue with pemanent additions ontothe elementary schools, and then in two to three years the district would go fo. a bond. Chaitman Dyet stated the Envision Madison process would be an indispensable tool for theschool District to start talking about expansion and the need for a bond. Regarding the new sites, the Madison School District would eventually go through the CUp process. The Chairman said the Commission appreciates the School District's thought and,preparation onthis matter tonight. Varr Snedaker asked for claification on what information would be necessary to present for thefuture CUP. Chairman Dyer said it should be made clear to the public that there is a legitimate need for themodular classrooms and that there is iustification for what they are attemtting to do. Compliance: None t. His property is zoned Rual Residential 1 G.R1), which requires a minimum front yard setback of 60feet ftom the ptoperty line ot 90 feet from the center of stieet, whichever i, gr"rt"r. The property was shown on the overhead screen. The Commission propefties' The arca was in the county at one time and was annexed looked at surrounding into the City. The homes that are there now were already built. Mt. Motin is asking for a front yard setback of 50 feet ftom the street, the same as one of their neighbors. He also wants to hook up to sewer if possible without having to pump their basement sewage. Val Chtistensen explained that he asked Ed Morin to come before the Commission because next to the Morins'RR1 propetty there are Rural Residential2 (R.R2) lots, which are allowed to have a setback of 25 feet from the property lot. Also, City Ordinance says a property owner can do an aver^ge of the front yard setbacks of the houses on the same side of the streei as their property. Howevef, there are not houses on the same side of the stfeet as the Modn property. '$7h.t" there is a diffetent zone on the same street, that is an unusual circumstance. Is the ".qo".t something the Commission would consider? Ed Modn stated that he is not interested in going through ^ zorLe change. Chaitman Dyet said where the Commission fties to fepresent the greater good of the community. They arc looking for continuity and unifotmity in what is done here. Whatever is done would set the pattefn. Stephen zollinget stated that this issue would not quali$r for avaiance. He also suggested that Mt.Morin find out if it is possible to hook up to the sewer easement to the north. Chairman Dyet clarified that the issue before the Commission is an allowable setback. The commission is being asked if it would allow a 50 foot fiont yard setback. There were no commissioners who were for a 50 foot front yatd setback. There was Commission consensus that the Morins' could go with a fiont yard setback of 60 feet from the property line. 2. Parkins concern P&Z Commissionet Scott Ferguson had tequested that a comment about overnight street parking sent to him by Blake \Tillis be shared with the Commission. Mr. Willis had commented that "... there should not be any overnight parking in the pEZ zone. Daytime parking would be by permit. The city zoning required or" to otr. p"tt ing before thepqZ zone was created. The city in effect is penalizing those facilities that provid- p"rkittg." Stephen Zolhnget said this is a policy decision. The City Council has addressed the issue. Repot on Proiects: None Building Permit Apolication Reporc None Heads Uo: May 76,2013 - Envision Madison Update May 30, 2013 -JontP&Z meeting - Rexburg p&Z will host Chairman Dyer adjourned the meeting at 11:53 pm. Findings of Fqct City of Rexburg Phone: 208.359.3020 Fox: 208.359.3022 Madison School District Conditional Use Permit # 13 00265 Modular Building locarions - 6 Schools l. At the May 2,2013P&Z meeting, Vart Snedaker representing the Madison School District, ptesented the proposed locations to establish pemanent locations for temporary modular buildings. Each site was viewed on the aeialmap on the overhead screen. The planned modulat classtoom sites viewed were at Adams Elementary, Kennedy Elementary, Lincoln Elementary, MadisonJunior High, Madison High School, and Madison Middle School. Stephen Zollinget clarified these are general locations; staff will ensure that there are the appropfiate setbacks. Adams.I(ennedy. and Lincoln - locations satisfactory to the commission. Madison Middle School - locations satisfactory to the Commission, with no additional sites approved there. MadisonJunior High - the Commission asked the School District to consider another location. Madison High School -the Commission asked the School District to consider putting the modular classroom to the north of the greenhouse. Regarding the new sites, the Madison School District would eventually go through the CUp process. CITY OF REXBURG Am e ria* Itanr ily Com mun ity www.rexDUrg.org 4& -;ra:.d. / --:. rl ' {:..t t .AL9 lit ,{--q& -I M City of Rexburg Receip#:286 Date:7/10/2013 Ilrlclnr/Dgcrb$r *-- -.- -l I I f tI t "t -l 1 I 450.00 450.00 Sri.T{eti fdd AnolltDrc: TddPeyucrt: Co&: REXBURG_kcpt286_10_7_201 3_ddoeoReceivedBy: diaem l4clofl