Loading...
HomeMy WebLinkAbout2013.10.02 CITY COUNCIL MINUTESCouncil Ike€ October 02, 2013 35Ncdh P1 East b1cskPexburg.org Phone: 208.359.3020 x2313 P,ezburg. ID 63440 www.rexburg.org Fax: 208.359.3022 Mayor Richard Woodland Council Members: Chnsnphcr Mann Jardnn Busby Donna llenficld Jerry Merrill Brett, Sutherland Sally Snide 0-010-1 iY 0 ,! October 02, 2013 }} t i l l > RFX7j..J RG City Suf.. Stephen Zollinger— City Attomcy Richard Hornerhinancc Officer John 6lillar- Public lYrads Director Wd Chrulcnsen- Community Dcvelupmunt Director Scou Johnson Economic Deeulopment Director Blait K y — City Clerk 7:00 P.M. City Hall — Pledge to th • Flag Mayor Woodland asked to be excused. Council President Mann acting -Mayor welcomed everyone to the meeting. Carson Webb and Boy Scout Troop 817 led the Pledge to the Flag. Brook Spencer said the prayer. Roll Call of Council Members: Attending: Council President Mann, Council Member Benfield, Council iNlember Busby and Council Member Smith. Council Member Sutherland and Council Member Merrill asked to be excused. Council President Mann asked the boy scouts from troop 817 to introduce themselves. Their lender is Patrick Borne. Public Comment on on -co tro ial issues: not scheduled on the agenda (limit 3 minutes) - NONI Presentations: Legislative Tour reviewed by Council Member Donna Benfield. It was an awesome opportunity to have 105 Idaho Jxgislators in Rexburg, About 50 attended the event to have tours Monday and Tuesday of last week. The growth is wonderful; however, it does cause growing pains Thesc growth issues were discussed with the legislature attendees to help them make better decisions for Rexburg in Boise next year- She said Senator hill, Idaho State Senate Pro -tem, wrote a complimentary letter of thanks to the Chamber of Commerce Representative Bedke, President of the House of Representatives, also wrote a letter of thinks received by the Chamber expressing his gratitude for the events, organization and activity level. It cost $50,000 to put on; S40,000 was given in cash with S10,000 in kind donations. Council Member Bonfield said the high school, hospital, and general region tours were very impressive to the participants. Council Member Smith continued to explain the good comments received from the participants about the Rexburg community. They were impressed with BYU -I and the shared resources offered by the University. It is a model which should be shared with other universities around the sane. Council president Ndann explained one of the legislators is on the state board of education and the model of using facilities of BYUI for as many events as possible is something the state universities need to be doing as well. The model should be taken to the state level. Committee Liaison Assignments for 2013• A. Council Member Christopher Mann: GoJBoard - Emergeng4enicer Bored - M1 fIB Council President Mann reported The Gulf Board did not meet because of the continued work on a new contract. 13mergency Services has a presentation scheduled for tonight present by Fire Chief Corey Child. MYAB did not meet because of spud harvest schedule. B. Council Member Busby: GIS Oversight -.4i0ort Board.. Council Member Busby reported his committees have not met. C. Council Member Donna Bonfield: Trails ofAladiron Cornr7y - IBC - Telon Flood Museum Committee hf.E.P.7. Council Member Ben6eld reported the Trails Coimarince met to continue work on new trails. They are working to create grant submissions. D. Council Member Sadly Smith: Legacy Flight Murerim - Rexbzlq Arls Comer! (Romance Theatre & Tabnmade Civic Center, Onbetlra) Council Member Smith reported her committees have not met. E. Council Nlember Jerry Merrill: Boialifnalion Commillee • Parks & ReMation • Trafir e: Sa%ty Urban Renerual Ageng Council Member Merrill was not present. E Council Member Bruce Sutherland: ,Planning c Zoning School Board Police Council Member Sutherland teas not present. h Mayor's Report: Public Hearings: -:NONE Items for Consideration:'. A. Community Development Block Grant discussion for a Fire Station remodel at 26 North Center Street to an existing city fire station, and requesting the city to act as sponsor for the grant — Ridk Miller from the Development Company and Fire Chief Corey Child. Fire Chief Child and Rick Miller from the Development Company reviewed the proposal on the overhead screen. The 2,'100 calls per year arc actual calls where the personnel leave the fare stations. About 500 of those arc fire calls and the remaining arc ambulance calls.'rhe Fire Departmem building in Rexburg was built in '1977 with 80 employees. Tire Emergency Services Board is recommending a remodel to this building to 1wep the Fro station central to the community. The proposal is to put a second story on the building for about $1,500,000. The extra space is needed for sleeping rooms, employee services, and training space. After going over some of the numbers on the slide, Chief Child stated he is requesting the city to be a sponsor for the state grant funds of $350,000. This is required for supervision only, not a request for funds. Urban Renewal has already pledged with a letter of intent for $784,000 for the ambulance and city portions of the remodel cost. k The Madison Fire Department •17 Rlii- ilmenre fi,hu"JENW, •E5 ceid,CaPF,e FighterzJEMYs mrrca Cllh n lae :LUrG arcnev surer and zlco eaus torsuume cer qEe PoII Servl¢Gepermen:: F"" EMS, Rrcuq in;pectf�n:, ?revem:en gyres 51r,,d 63. E6 'emry Mlles— Mad3sr CCUnty . Through The Years y xc,f k Through The Years J }kkYY'k ihH huiidinb „+a. Pewtollre limn Dam FloeC . Through The Years 10 t Through The Years Ths Through The Years �txMSt r'r Through The Years - - I vir. r,:.. -a., ez - V "tus y4 Through The Fears .,�'b{ESA44 mwmmmmm x>aar�`; Project Funding deeds "•nzxu Architectural Estimate 51.5 Million for Second Story • Three Entities: Madison County f ire Protection District Madison County Ambulance District Rexburg Eire Department (Cityof Rexb^urg) Community Development Block Grant (State o` Idaho) S350,CC0 Madison County Fire Protection District 5384 ,000 Mad ison County Ambulance District 5384 000 City of Rexburg 5384.000 • Urban Renewal requested to partner in the Ambulance and City portions equating $760 000 Council Member Busby asked for a projection on what threshold of population the city would need to requite another fire house. Chief Child responded population is not the only factor; call volume, geography, and land use are factors. Commercial buildings greatly impact these decisions as well. Council Member Bar icld asked what size could the building hold after the remodel. Chief Child responded an additional 20 employees might be possible at Station 1. The building is out of compliance with square footage requirements for sleeping quarters. Nioral of the stiff on this issue remains positive, even with the less than ideal conditions. Council Member Busby stated he appreciated all the effort the Cue department puts into the community. The cost includes furnishings. Ricic Miller reviewed the block grant proposal. The last two fire stations in the area to receive block grant funding were in Archer and Sugar City. The county does not qualify as a sponsor; however, the City of Rexburg does qualify as a sponsor. He asked the City Council to support and sponsor the project. Council Member Busby asked if the Madison County Commissioners and the Madison line District Commissioners are in favor of the project, Mr. Aliller said they are in favor. Council President Mann asked what the likelihood of receiving the block grant would be. Mr. Miller explained Economic Development has a higher priority; however, Community Block Grants can still apply for up to $350,000. The proposal has a strong match as recommended by the state. if the grant is not approved; the request would be delayed a year. 1990 23,674 517 Soo 1017 `3E 2000 27,467' 1027 307 1333$2 2010 37,53E 1 =30 457 1577 X70 335 in,raax from 20ce ' ?U32 "3E31: .,53a 2161 8o 2013 42,000 x>aar�`; Project Funding deeds "•nzxu Architectural Estimate 51.5 Million for Second Story • Three Entities: Madison County f ire Protection District Madison County Ambulance District Rexburg Eire Department (Cityof Rexb^urg) Community Development Block Grant (State o` Idaho) S350,CC0 Madison County Fire Protection District 5384 ,000 Mad ison County Ambulance District 5384 000 City of Rexburg 5384.000 • Urban Renewal requested to partner in the Ambulance and City portions equating $760 000 Council Member Busby asked for a projection on what threshold of population the city would need to requite another fire house. Chief Child responded population is not the only factor; call volume, geography, and land use are factors. Commercial buildings greatly impact these decisions as well. Council Member Bar icld asked what size could the building hold after the remodel. Chief Child responded an additional 20 employees might be possible at Station 1. The building is out of compliance with square footage requirements for sleeping quarters. Nioral of the stiff on this issue remains positive, even with the less than ideal conditions. Council Member Busby stated he appreciated all the effort the Cue department puts into the community. The cost includes furnishings. Ricic Miller reviewed the block grant proposal. The last two fire stations in the area to receive block grant funding were in Archer and Sugar City. The county does not qualify as a sponsor; however, the City of Rexburg does qualify as a sponsor. He asked the City Council to support and sponsor the project. Council Member Busby asked if the Madison County Commissioners and the Madison line District Commissioners are in favor of the project, Mr. Aliller said they are in favor. Council President Mann asked what the likelihood of receiving the block grant would be. Mr. Miller explained Economic Development has a higher priority; however, Community Block Grants can still apply for up to $350,000. The proposal has a strong match as recommended by the state. if the grant is not approved; the request would be delayed a year. Finance Officer Homer said the application was strongly supported by Urban Renewal. Fire Chief Child said the word public GsiNingr an going to be added to their charter to allow their support. Corey R. Child Fir -Chien ✓" ytn Our Goal, Our Mission, Our Purpose To h1a9ntain a State of Headiness in: Our People, Our Equipment, In Operational Accuracy, and In Administration Our Core Values Integrity, Honer, Pride and Courage Council Member Smith moved to approve the request to have the City of Rexburg sponsor the Fire Station remodel at 26 North Center Street with the Community Development Block Grant (CDBG); Council Member Busby seconded the motion; Council President Mann asked fora vote: Those voting gyc -Those voting n_y Council President Mann None. Council Member Bonfield Council Member Smith Council Alember Busby �. The motion carried. A public bearing will be needed to apply for the Community Development Block Grant. Next May of 2014 would be the target date for grant approval : Staff Reports:. A. Public Works: —John Millar 1. SpeedConnect, LLC (CeU l'c)wer Agreement) City Engineer Keith Davidson asked for approval of the new Cdl'rower Agreement. 'rho revenue is S'1,500 per month for five years with 10 connects in other areas of the city. Council Member Busby moved to approve the cell tower agreement with SpecdConnect, LLC and authorizing the Mayor to sign the connect; Council Member Bonfield seconded the motion; Council President Mann asked fora vote: Those voting aye Those voting n__v Council President nlann None Council Member Benfield Council Member Smith Council Member Busby The motion carried. 2. Pedestrian Street Lights on College Avenue are underway. It is an eight week job. 3. Drinking water assessment from the Department of Environmental Quality (state fee (SDWA)) for $10,988.00 was discussed for the municipality of Rexburg. Council Member Busby asked about a 54,000 charge for manhole surveying. Keith Davidson said the city surveyed manholes from KNIART to Sugar City because it is reaching capacity and needed to know slopes which let them [mow more accurately how much capacity is remaining. 4. The current sewer line capacity survey for north Rexburg costs 54,000. 5. Curb, Gutter and Sidewalk construction on Yule Avenue is under construction.'fhe storm drain line will be connected next year. 6. The snow equipment is ready to be used. There is some quick attachment equipment being installed. B. Finance Department — Richard Ilomu' 1. 2014 Budget in Brief Finance Officer Horner reviewed the 2014 Budget in brief summary report. It will be emailed out with the utility billings. The summary report is available at City I -fall. Copy of "Expenditures and Revenues- City Wide" from 2014 Budget in Brief Report EXPENDITURES & REVENUES - CITYWIDE The accounts of the City are organized into funds. A fund is it group of related accounts used to control money that has been earmarked by the City Council or by State law for specific activides or objectives-. About 82 percent of the City's revcnueis dedicated for a specificuse. That means, for example, that the city may not raise water bills to pay for Recreation Programs. This also means that of the City's S51 million budget, most of the flexibility in spending occurs only with tlm City's 59.1 million General Fund budget. EXPENSES Public Works The Public Works Departments account for 65.6 percent ($33.5 million, most of which is for capital projects) of the City's total budget. This budget funds 38 full-time positions. The main tasks of Public Works include offering safe transportation to residents by maintaining streets and pathways; offering high -quality drinking water to residents and visitors by managing the water and sewer systems in the city; collecting and disposing of garbage . and recycling. Public Works includes the Sanitation, Water, Wastewater, Streets, Shop, and Engineering Departments. Administrative Departments 'fhe Administrative Departments account for 5.5 percent (52.8 million) of the City's total budget. This budget funds 22 full -time positions. The administrative departments include: Nlayor & Council (the Council is part -time), Customer Service, Financial Management, Technology Coordination Services, Economic Development, Legal, Geographic Information Systems and Mayor's Youth Advisory Board. Community Development: 'I'hc Community Development Department accounts for about 2.1 percent (S'1.0 million) of the City's total budget This- budget funds 6 full -time positions. Community Development services all planning, zoning, building permits, and inspections. Two positions were eliminated in 2012. Parks, Recreation, Golf and Arts Operations The Parks, Recreation, Golf and Arts Departments account for 6.9 percent (53.5 million) of the City's total budget. This budget funds- 5 full -time Positions and includes some budget for construction of facilities. REVENUES Property tax is a major source of revenue for the City, but is only 24 percent of your property tax bill. For more information on property taxes, please sec the section on the back page tided "Property Tax Brealc down and Comparisons." Fund Balance Carryovers include 2.6 million in sewer bond proceeds that will be spent this year, and 4.8 million in water and sewer capital reserve funds that will all be spent on new water wells, water line extensions, sewer treatment p(:urt improvements, and sewer line extensions. These funds are invested safely until used. State Shared Revenue is money that comes from the State of Idaho its a share of sales tax, gas tax, and liquor tax. 'the City's share is calculated on it different formula for each type of tax, using population, property valuations, and other factors. Fund Transfers/ Subsidies are the transfers from one fund to another. For example, the Wastewater Capital Reserve Fund will transfer money to a particular construction fund to do a sewer project. Police, Fire, and Ambulance 'Ihe Police, Fire and Ambulance Departments make up 20 percent ($102 million) of the Cq's total budget. This budget funds full -time positions of 38 Police officers and staff, and 17 Fire and Ambulance personnel. Madison County Ambulance District and the Madison County Fire Protection District share in the funding of the hin and Ambulance services, which provides some of the most efficient and effective funding of these services in the State of Idaho. Total Expense Budget FY 2014 Total: 451,063,400 ryemw in 11--co Total Revenue Budget FY 2014 Total: 651,060,400 1e.1�wm mcu..mq 110 Assessmene, Peanite ImpuclF ]5011 484t181NG8 an 1 o1WU0o G IsB Tnics Inter 1100 � i' 2415 P tk aec Golf-, 6 CUIlural Aas ConGNUIeJ F 101 eFece ,,104 Cop1014,050 C. Building Department Z'al Christensen 1 Building Permit Report Community Development Director Christensen was not present. City Cleric Blair Kay handed out the report to City Council members. Discussion: D. Economic Development —Scott Johnson 1. Economic Development Report Economic Development Director Scott Johnson presented general business items. I. The Business Competition event is coming up in November which will soon be regional. 2. A Rexburg based Prosthetics Company is growing. Kyle Kinghom (Ci iru Comporites, LLC, Lased in Rexburg, ID, it a nrmuJncturing couparqr off ring a fill Abe of senior in, b ding design, analysis, pmlotypirrg arid production of j5mdncts mode firm adnauced nmterials. Citiru pmnides theirprodm7s acrd services in nanorls markets, inrludiug aftemiarket rporlinggoodr and consnarer prarlrrcas. Il% take the time to umderrlarnd our rrslomer:r needs, their mark to creole a nrstrnu solnlion for That need lFe pride onrrekes nu creating lbe right product at the right rani, all while doing it when it'i promised) They arc :m advanced materials manufacturer located on 12 "' West. Mr. Kinhom is connected to other local businesses. 3. Kyle Rawson has a Rexburg Company funded on Kicicstarter going national with "Syphon Soundwrap" (Phe Sonudnn'op rau rhange the nmy the mold eaperiern a adiou spoil r thrnngb otusir, aid, the may the world etperiuues music thnigl) action spor[r, If Aeee tested onr prolatyper with darns o(riders and alhletes in all bad, of spor7s. I PZetber you're a snouhoarder looking to put the Soaudmrap iuyour beanie, a lvofm-ydisi lookirm to put it ill) 0111' hebnel, a It Cliff, a m111/10, or ndalerer'...Tbe Siphon .Saturdmrnp 11711 ,Gauge the +ray ymr ezprv'ien,z action sporls Ili) angh mush mud change the naJ3 on experionre mssir fhraugh action ,spurt.; The Soinulmrup met ultra tbin and romrfadahle, high quality, patent -jorWected materials to provide high Bari!); anm�ing .rnnud; The Soundwrap is about // 10 afar inch fbin (3mmm). In testing, one of the matt corumon responses we retired mar "I fagot dial it was even there!`,' The round gnali�y ir.mperb. Eren riding a molarwle with a slraight pipe al EOmiph,, oli'U be able to bearyorr music dear!) ores the noise af76e engine. 1 tap Around Sound for ]our Head -This ibiu, soli, fle.vible sound nprderu it so thin dhatyou can't erren feel that it'.r dbere. The Saurdmr ip i.r versatile and /ibr jnrd about nr0oahene. IfymnS'e meoniag sumrthing orrywir head aril moot in li.Urrr to mnriu.i['l1 monk.) 4. Another Rcvbu ar,• business is Appible telling DigualSkm T"r ('Ippible s new line of qffiriallp licensed rval papers and ilieorer — rlrbbe(I Digital SkinsT l — roliiie,is brandr and fmu nzth wary mays to per ionaliye their assn rmm7pbones, computers, and gaming consoler. I Nhe 60+ brand parin Chips and caroling, Digital Skr'ns areprnniug poprdar mill, brands and fa s alike) It is for iPads, iPhoncs, and coverings for other business applications.'Phey just landed b dead with Mossy Oak and Read Tree Camouflage. 5. Avantguard located in Ogden, Utah has a new Rexburg Branch — they are moving into a new building on Grand Loop off Trejo Streit is December. (AvantGuard is an industry leader in providing third party alarm monitoring services for dealers in the security industry. Our central station monitoring facilities are UL listed, fully: redundant, and geographically separated. Need to move accounts to AvantGuard? Our experienced staff is able to convert your existing account data base to our UL Listed Central Stations) 6. "Madison County Rural Planning. Organization" r is a new Rural Planning Organization woddng to coordinate and bring together other entities in Madison County including Sugar City, Rexburg, Madison County. I'ID and BYU -Idaho This is the first of its kind in Idaho. This entity will not make decisions; it's for communication and tie -in opportunities. Elected officials will stilt hive final choice. They are discussing transportation plans with Madison County, local cities and rrD. + 7. The BYU -I Natural Gas project was completed including a cogeneration plant. Some extra natural gas was made available for Rexburg with the project. With the increase in Natural Gas opportunity, medium industrial companies will have ability to operate in the city. S Water mitigation is starting to look very positive for converting surface water into well water /aquifer use for the city while maintaining enough surface water for inclustrial and business use. ?. 9. Broadband discussions arc moving forward with interest from local providers. Andrew Michael Cohill, Ph.D. from `Design Nine" reviewed his scope of work on the Broadband Feasibility Study on the overhead screen. Region: Existing Fiber Legend Private Fiber Routes' Centuryl-ink Fairpoint IRON Silver Star Communications Syringa Zayo ' Not all routes include all providers, but on some routes (e.g. up Route 20), some providers share strands on a single fiber cable. Rexburg, Idaho: Potential Wireless Links Project Summary "Project Total" estimates in this report include estimates of the costs in the categories described below. All of these activities and efforts ire generally required to produce a wodung network. As noted in the previous section, . some firms may provide cost estimates of only include two categories. Outside Plant Construction Materials and Outside Plant Construction Labor. And also as previously noted, even two estimate, of lust direct construction costs (materials and labor) may vary widely if one estimate includes drops and one estimate does not. 1'1'liVt /PROD IiC r Project Summary table shows the estimated costs for each area or wireless link. It also includes the estimated costs for shelter /cabinet and network equipment for each area or wireless link o-CONTINGENCIES Contingency category is included and calculated is a percentage of the construction subtotal estimated. cost (e.g. 10 %of subtotal cost) to provide flexibility in managing the overall budget. Equipment costs can and do change between the time an estimate is made and construction commences. Labor costs can vary depending upon the time of year the work starts, the state of die local economy, and the state of the national economy. Rexburg Cost Estimate ITFINI /PROJECT Total Downtown Rexburg 5248,194.04 ' Rexburg Coloration Facility & Core Network Equipment 5794,685.00 3 Residential Area Fiber FTension S7,710,331.36 -; Residential Area Shelter & Equipment 5145,110.00 i Business Pads Fiber Extension 5203,99325 6 Business Pads Shelter & Equipment $58,32250 I-lospital Area Fiber Extension 538,79450 S Hospital Shelter and Equipment 552,24750 9 Construction Subtotal 52,051,678.15 1 n Contingencies 5205,167.82 I I I(nginecring, Project Management, Network Integration,'I'esung 5410,335.63 12 Permitting Dees and Costs S102,583.91 i i Other Costs Subtotal 5718,087.35 1 i Project Total $2,769,765.50 10 Wireless Cost Estimate s: ITEM /PROJECT Total i Sugar City to Teton, ID Wireless Link $162,650.00 2 Teton to Newdale, ID Wireless Link $88,075.00 3 Construction Subtotal $250,725.00 4 Contingencies $25,072.50 Engineering, Project Management, Network Integration, Testing $50,145.00 G Permitting Fees and Costs $12,536.25 7 Other Costs Subtotal $87,753.75 8 Project Total $338,478.75 Minimum 100 megabitslseeand of sustained throughput with option of gigabit speeds for ' business s v Three channels of HDTV (18 -20 megabits/ ® DSL channel) Voice telephone (multiple lines) © Ti Radio, music and video downloads 0 cable me - Web surfing @ wet: - Outgoing data -- business servers,vldeo screaming, videoconferencing Other communities have already invested Chattanooga, Lafayette offer 100 megabit and Gigabit fiber connections today More than 135 towns and cities have fiber projects underway C,pr,l,in -, 2010-20o o.n,n ok,ol 0-i g1.1 ....... J n,on n n,mn,eia, -011.1na ,orm..rdv :. F' .ram slm�„an Revenue by Network Type and Market Seginent S5,000 6�0 .s.9s0,o96 2,500,c50 s,2so,w'o :a 201s 2615 20ID 2619 2010 20ID 2020 2021 2022 2921 a AccassLink E� Bacitconstank s1 SymmatrlcLink Council Member Busby asked how the City of Rexburg could get access to existing broadband services using the 1 -}wy 20 Corridor. Economic Director Scott Johnson explained it depended on the players.'Phe study is being paid by a four county grant to assist local providers. Discussion: Local providers do not have business models For Rexburg because of the small sire of Rexburg in the larger markets. A shared broadband network with all providers would be less costly. Broadband is the road, not ®e of the trucks Communities a modern digital road system that will deliver many (ands of services, not just Internet $1,874,283,842 available for broadband in the region ...nearly 2 BILLION dol /cir'sgr/ C 1 h,'i20C9 L .,Wic, 1 ,__,, i s. Option One: Do Everything Retail triple play where City provides retail services Option Two: Open Network Infrastructure only, private sector providers sell all services r Option Three: Partnership with Providers Cityh-egion works closely with one or more providers I* Option Four: Assistance to Providers Limited assistance: expedited permitting, grants, etc. t- Do Nothing Calendared Bills. and Tabled Items A. "LAND USE ACTION" —BILIS IiFCOMMENDEDMPPROVED IN A LAND USE PUBLIC HfSARING PROCEDURE: —NONE B. BILL Introduction: —NONE. C. First Reading: Those items which ate being introduced for first reading: —NONE 12 D. Second Reading: Tbuse items which have been first real: — NONE B. Third Reading: Those items which have been second read: — NONE Consent Calendar: The consent calendar includes items which squire formal City Council action, however they arc typically routine or not of great controversy. Individual City Council members may rile if any specific item should be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from September 18, 2013 meeting, B. Approve the City of Rexburg Bills Council Member Benfield moved to approve the Consent Calendar and pay the bills; Council Member Busby seconded the motion; Council President Mann asked for a vote: Those voting aye Council President Mann Council Member Benfield Council Member Smith Council Member Busby The motion carried. Adjourned at 8:28 P.M. Those voting any None APPROVED: Council President Mann, Acting Mayor Attest Blair U. Kay, City Cleric 13