Loading...
HomeMy WebLinkAbout2013.07.17 CITY COUNCIL MINUTES 1 July 17, 2013 Mayor Richard Woodland Council Members: Christopher Mann Jordan Busby Donna Benfield Jerry Merrill Bruce Sutherland Sally Smith City Staff: Stephen Zollinger – City Attorney Richard Horner – Finance Officer John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Blair Kay – City Clerk 7:00 P.M. City Hall – Pledge to the Flag Council President Mann welcomed everyone to the meeting. Bobette Carlson led the Pledge to the Flag. Roll Call of Council Members: Attending: Council President Mann, Council Member Sutherland by phone, Council Member Merrill, and Council Member Smith. Excused: Council Member Benfield, Council Member Busby, and Mayor Woodland. Public Comment on non-controversial issues: not scheduled on the agenda (limit 3 minutes) Rachael Hagge representing the neighborhood from the Meadows Development on the west side of Hwy 20; there are 360 to 980 people in the development. She was concerned with having only one exit on the south end of the development. She is asking for another exit on the north end of the development. She reviewed the petition below with concerns of access for police and fire. Discussion: Council Member Merrill reviewed the lack of city property to have an access on the north end of the project. Council Member Sutherland said it was approved by the Fire Department. Council President Mann said the city would immediately look into the development agreement to address the issue. The City Council will also do more research on the development code and send the ordinance officer to figure out what has not been done on the developer’s end. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2313 Fax: 208.359.3022 blairk@rexburg.org www.rexburg.org City Council Meeting July 17, 2013 2 172 residents signed the petition. They requested 7th South improvements including a 25 Mile Per Hour speed zone, street lighting, sidewalks and a pedestrian overpass over Hwy 20 on 7th South. Presentations: A. Monument at Tabernacle - Request: Bill Eckersell and Jerry Glenn are seeking approval for putting Centennial Seals for City of Rexburg, Madison County, and the Idaho Territorial Sesquicentennial Seal. They will be roughly the size of the plaque currently on the monument, which is 18 by 24 inches, and they are designed such that they should last a good, long while. The Historical Society will pay for it. (The Monument was donated by the Upper Snake River Valley Chapter of the “Sons of the Utah Pioneers” (Bill Eckersell) and the Upper Valley Chapter of the “Historical Society” (Jerry Glenn)) Discussion: Jerry Glenn reviewed the proposal to add centennial seals. Council President Mann moved to approve adding three logos as discussed to the new Historical Monument at the Tabernacle; Council Member Sutherland seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Merrill Council Member Smith Council Member Sutherland The motion carried. 3 B. Dog Park proposal – Erin Jarvis & representation from the Snake River Animal Shelter Cami Smith from the Snake River Animal Shelter presented a proposal for a dog park in Rexburg. It is a park where dogs can run off their dog leash. She reviewed the dog park in Idaho Falls on the overhead screen. The dog park needs land, water, etc. However, it is not complicated. Erin Jarvis at 435 West Main Street indicated she started the dog park organization in Rexburg. When she first got her Great Dane puppy, she knew he would get really big and could potentially become aggressive if not properly trained and socialized. So, she started the Rexburg Dog Group with several friends. They started with “dog parties” in Rexburg. It’s been growing for two years now. They meet Wednesdays and Sundays at 8 pm. Dog owners are able to learn from each other, support each other as they train their dogs, and make friends. A dog park would be very beneficial for Rexburg as the community grows so that families can come out to socialize and make friends. They also have a Facebook group called Rexburg Dog Group. Council Member Sutherland asked where they were looking for land. Cami said they are looking first for support from the city. They would like to have a land donation for the dog park in an existing park or new ground. The Idaho Falls dog park is three acres, which includes a parking area. It has taken off and excelled far more than expected. Council President Mann said he did visit the Idaho Falls dog park which is located away from residential areas. They would love to get cash donations too. They lease the land in Idaho Falls for a $1.00 (for 50 years) and the dog park cost $209,000 with donations. Half of this was done with in kind donations. It is, however, hard to compare the Idaho Falls cost to what would be needed in Rexburg. The process in Idaho Falls was more complicated than the anticipated work to be done for a dog park in Rexburg. Presentation on the overhead screen: Park where dogs can run off leash! Includes: Fenced in area with space enough for dogs to run. Double gated entry Sitting area Shade Garbage cans Water source BENEFITS: Community-building socialization Encourage a heather life style for residents & pets Promoting responsible dog ownership Less aggressive dogs in the community Prepare Rexburg for future growth 4 Cami Smith reviewed their mission statement: “Our mission at the Snake River Animal Shelter is to promote quality care and compassion for domestic animals in the Upper Snake River Valley. We aim to create and maintain an environment where neglected animals can be temporarily housed, treated, and placed in caring, permanent homes. We are committed to expanding the humanitarian efforts in our region by creating groundbreaking programs to educate the community on the care and treatment and to build a shelter facility.” Council Member Merrill helped build the one in Idaho Falls with donated sprinkler work, etc. He thought it was a good thing to pursue for Rexburg. It is a good opportunity to bring public and private entities together for the project. Council Member Smith asked about the building they are building in Idaho Falls. The dog parties are held behind K-Mart. Bob Jones at 5th West adopted a dog that was thrown into the dog shelter here in Rexburg. He attends the dog parties with his new dog to help socialize his dog. Even though the dog had issues at first due to its maltreatment from previous owners, he knows that the socialization with other dogs has helped his dog immensely. The dog now runs around with the other dogs, and he doesn’t bite or bark at anyone. Since Rexburg is a family community, a dog park would be a wonderful way for people to come together with their dogs, who really are members of their families. Council President Mann thought it was doable to help the effort by finding some land in the city for a dog park. It is a matter of working together to find the correct piece of property which has water for the dogs and humans, etc. The City of Idaho Falls maintains the dog park in Idaho Falls. People who want to help can contact Cami Smith at: PO Box 51741 OE Bell Building 151 N. Ridge Ave, Suite 260 Idaho Falls, Idaho 83402 (208)523-4219 www.snakeriveranimalshelter.org 5 Discussion: Committee Liaison Assignments for 2013: A. Council Member Christopher Mann: Golf Board · Emergency Services Board · MYAB Council President Mann reported Emergency Services met last night to discuss and approve retirement requirements to part time employees. If people work so many hours, they have to be offered retirement funds. The city will pay in $6000-$7000 for the top 12 employees. Paid help is much cheaper than hiring full time employees. He thanked the city staff for helping with the Summerfest Festival events. B. Council Member Jordan Busby: GIS Oversight · Airport Board. Council Member Busby was excused. C. Council Member Donna Benfield: Trails of Madison County · IBC · Teton Flood Museum Committee · M.E.P.I. Council Member Benfield was excused. D. Council Member Sally Smith: Legacy Flight Museum · Rexburg Arts Council (Romance Theatre & Tabernacle Civic Center, Orchestra) Council Member Smith reported none of the committees have met. E. Council Member Jerry Merrill: Beautification Committee · Parks & Recreation · Traffic & Safety · Urban Renewal Agency Council Member Merrill reported Urban Renewal met last week with another meeting this Friday to start the process for a new urban renewal project on North 2nd East. There has been a proposal from the Madison Baseball Association to build new baseball fields behind the Rexburg Medical Center on land that used to be a landfill. The Urban Renewal Agency is trying to help get that project up off the ground. Traffic & Safety has not met. F. Council Member Bruce Sutherland: Planning & Zoning · School Board · Police Council Member Sutherland did not have a report. Mayor’s Report: A. TRPTA’s Rexburg Scope of Services – Amanda Ely Concerning requested funding for bus routes in Rexburg. Discussion: Council President Mann introduced the request from TRPTA to have Rexburg participate in a program to provide scheduled bus routes in Rexburg. After reviewing a recent presentation outlining the “Scope of Work” for funding requirements to have bus service in Rexburg, Mayor Woodland drafted the following letter to TRPTA. TRPTA Letter submitted to the City Council for ratification: Rich Woodland Mayor 35 North 1st East Rexburg, ID 83440 P. O. Box 280 Phone (208) 359.3020 ext. 2328 Fax (208) 359.3022 mayor@rexburg.org www.rexburg.org July 12, 2013 Lynn Seymour Executive Director 6 T.R.P.T.A. 1810 West Broadway #7 Idaho Falls, ID 83402 RE: Response to “Scope of Work” packet received at a special T.R.P.T.A. meeting (DCC Meeting) concerning funding fixed bus routes in Rexburg. Dear Lynn, The Rexburg City Council has been open to exploring options for providing public transportation. There are many questions concerning public transportation funding and ridership at the current time. The city would be interested in pursuing more discussion with other local entities concerning public transportation to broaden the base of support. At the current time the city is not aware of any effort from the private sector to seek public transportation. The “Scope of Work” packet brings attention to several issues needing further study and support. The city will not participate in additional funding without long term funding solutions being implemented. Sincerely, Richard S. Woodland Discussion: Council Member Sutherland moved to ratifying the letter from Mayor Woodland to TRPTA concerning requested funding for bus routes in Rexburg; Council Member Smith seconded the motion; Discussion: Council Member Merrill said they were not running buses on Saturday or after 5:00 P.M., but arguably those could be the busiest times during which the bus system would be utilized. Additionally, there is the issue of whether the City is getting involved in the private sector by sending the buses to private businesses. Therefore, more discussion will be necessary on this issue before the City injects money into the system. Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Merrill Council Member Smith Council Member Sutherland The motion carried. Public Hearings: – NONE Items for Consideration: - NONE Staff Reports: Public Works: – John Millar A. Approval to purchase a Front End Loader to replace one recently added to city surplus. Discussion: Public Works Director Millar reviewed the request to purchase a replacement front end loader bought $99,000 sold $127,000 he is seeking a two year rotation. The new one is slightly larger for $132,549 up $5,694 over the sale price of the old one. 7 Council Member Merrill moved to approve the purchase of a front end loader as discussed; Council Member Smith seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Merrill Council Member Smith Council Member Sutherland The motion carried. B. Public Works Director Millar presented a request from Head Waters Construction, who is asking to close 3rd West between 5th and 6th South. They will seal coat this section of the street after the construction is complete plus repair any damage to the street. Council Member Merrill said this section of the street has little or light traffic. It would speed up the project; Council Member Sutherland concurred with Council Member Merrill. Council Member Smith reviewed the dead end section of 4th South in the area. Council Member Merrill moved to approve the closure of 3rd West from 5th South to 6th South for up to one year with the conditions discussed; Council Member Sutherland seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Merrill Council Member Smith Council Member Sutherland The motion carried. C. Middleton Apartments by the Library were built in the mid 70’s. There are some parking issues due to additional cars in the development. They are double stacking their cars. The city has asked the owner to correct the parking problem. The owners took out some of the landscaping and moved the cars forward to allow pedestrians to pass behind the cars. Public Works Director Millar is asking the developer to move some of the parking behind the development with a joint effort. There is a joint use agreement to use the property between them and the property to the north for an access to the back of the development. Funding is the issue at this point to finish the parking proposal behind the development. The owners are concerned with snow storage and garbage receptacles. The owners want to rectify the problem; however, financing is an issue. 8 Discussion: It is an opportunity for the city to correct a problem that was made 40+ years ago. The city has already entered into a local improvement district (LID) with the owners, but the owners have exhausted all of their funds. The city’s cost to correct the problem would be $5,000 to $6,000. The Owners, Rodney and Christy Tieken, expressed that they had been notified that the sidewalk and gutters would have to be redone, but that was not possible due to the parking situation. The owners described how they had tried to communicate with the city since the beginning of the year about rectifying the parking situation, but they did not receive a response. So, on Monday they went ahead with their own plans. The city stopped by the property and notified the owners that they could not go ahead with this construction without city approval. So, it is now an open construction zone. Construction is at a standstill until a decision can be made. If a decision is not made soon, the owners will lose the little funding they could get for construction. Council Member Smith did not want to set a precedent to correct every problem that was built before the code was established. Public Works Director Millar said it has been done before to correct situations where cars are backing up into traffic. There are eleven units in the development. Council President Mann was concerned with the location of the property near the library, so it may be beneficial to the City to get involved with helping to rectify the situation. Part of the cost could be covered by a LID. Discussion: Council President Mann asked Public Works Director Millar to seek a solution with the owners to correct the problem. Since Council Member Sutherland was no longer on the phone, no motion could be made at that time. D. The 5th West project is completed at about $50,000 under budget. E. Council Member Merrill asked for more information on solar hawk lights. F. Most of new street light signals have battery backup when the power goes out. G. Main Street slurry sealing project is completed. Finance Department – Matt Nielson A. Approve 2014 Tentative Appropriation Budget and set Public Hearing date and time for August 7th at 8:00 P.M... Council President Mann indicated the budget process is ongoing with a public hearing proposed for August 07, 2013 to go over the budget. The City Council was provided budget documents from the Finance Department in preparation for the upcoming public hearing. Discussion: NOTICE OF PUBLIC HEARING CITY OF REXBURG, IDAHO PROPOSED BUDGET FOR FISCAL YEAR ENDING 9/30/14 (FY 2014) A public hearing will be held for the consideration of the proposed budget for the fiscal year from October 1, 2013 to September 30, 2014, at the City Hall, 35 North 1st East, Rexburg, Idaho, at 8 p.m., on August 7, 2013. All interested persons are invited to appear and show cause, if any, why such budget should or should not be adopted. Copies of the proposed City budget in detail are available at City Hall during the regular office hours (8 a.m. to 5 p.m., weekdays). City Hall is accessible to persons with disabilities. Anyone desiring accommodations for disabilities related to the budget documents or to the hearing, should contact City Hall, 359-3020 at least 48 hours prior to the public hearing. The proposed total expenditures and revenues for each fund for FY 2013 have been tentatively approved by the City Council and entered in detail in the minutes of their meeting. City of Rexburg For the 2014 Budget (Year Ending 9/30/14) STATEMENT OF UNDERSTANDINGS ON BUDGET MANAGEMENT 9 1) The Council will review the General Fund Contingency Balance at the end of the year to decide if any could be applied to the Police Impact Fee Fund deficit. 2) Expenditures, including all capital items, will be managed so that short falls in total revenues are offset by cutbacks in expenditures in the General and Street Funds. 3) All construction projects over $50,000 and their related operating and maintenance costs will be reviewed and approved by the City Council before any funds will be committed to the project. 4) All hiring of employees to fill a previously existing position that was vacated must have approval from the City Council. 5) All new employee positions, if not approved in the normal budget process, must be pre- approved by the City Council. CITY OF REXBURG PROPOSED REVENUES AND EXPENDITURES 2012 ACTUA L 2013 BUDGE T 2014 BUDGET GENERAL FUND PROPERTY TAX 2,991,804 3,183,400 3,385,200 OTHER REVENUE 4,855,823 5,386,200 5,743,400 TOTAL REVENUE: 7,847,627 8,569,600 9,128,600 TOTAL EXPENSE: 7,647,935 8,569,600 9,128,600 STREET FUND TOTAL REVENUE: 2,810,540 2,404,200 2,653,700 TOTAL EXPENSE: 2,661,034 2,404,200 2,653,700 RECREATION FUND TOTAL REVENUE: 113,184 147,900 176,100 TOTAL EXPENSE: 143,865 147,900 176,100 TABERNACLE OPERATIONS FUND TOTAL REVENUE: 95,138 108,100 82,100 TOTAL EXPENSE: 151,447 108,100 82,100 REXBURG TABERNACLE ORCHESTRA FUND TOTAL REVENUE: 3,830 10,600 7,500 TOTAL EXPENSE: 5,093 10,600 7,500 POLICE IMPACT FEE CAPITAL FUND TOTAL REVENUE: 76,025 20,000 40,000 TOTAL EXPENSE: 36,938 20,000 40,000 D.A.R.E. ASSOCIATION FUND TOTAL REVENUE: 13,616 20,300 18,800 TOTAL EXPENSE: 15,393 20,300 18,800 DRUG ENFORCEMENT FUND TOTAL REVENUE: 8,926 14,300 20,700 TOTAL EXPENSE: 8,257 14,300 20,700 POLICE SMALL GRANTS FUND TOTAL REVENUE: 143,927 139,400 62,200 TOTAL EXPENSE: 42,998 139,400 62,200 ANIMAL CONTROL FUND TOTAL REVENUE: 81,916 179,800 101,000 TOTAL EXPENSE: 129,725 179,800 101,000 EMERGENCY SERVICES FUND TOTAL REVENUE: 2,131,439 2,458,700 2,698,000 TOTAL EXPENSE: 2,131,018 2,458,700 2,698,000 JOINT FIRE EQUIPMENT FUND TOTAL REVENUE: 237,321 449,000 621,000 TOTAL EXPENSE: 40,182 449,000 621,000 10 MADISON COUNTY FIRE DISTRICT TOTAL REVENUE: 635,297 658,900 655,900 TOTAL EXPENSE: 498,804 658,900 655,900 FIRE IMPACT FEE CAPITAL FUND TOTAL REVENUE: 25,244 20,000 54,700 TOTAL EXPENSE: 30,000 20,000 54,700 ESD PAID CALL FUND TOTAL REVENUE: 13,375 41,900 39,700 TOTAL EXPENSE: 10,883 41,900 39,700 REVOLVING LOAN FUND TOTAL REVENUE: 37,052 64,000 59,500 TOTAL EXPENSE: 409,272 64,000 59,500 REXBURG RAPIDS FUND TOTAL REVENUE: 359,293 494,000 474,100 TOTAL EXPENSE: 408,899 494,000 474,100 LEGACY FLIGHT MUSEUM TOTAL REVENUE: 100,283 98,500 129,200 TOTAL EXPENSE: 49,131 98,500 129,200 UTILITY FUND TOTAL REVENUE: 9,580,728 8,506,200 9,023,400 TOTAL EXPENSE: 6,743,955 8,506,200 9,023,400 COMMUNITY DEVELOPMENT TOTAL REVENUE: 630,188 754,500 908,600 TOTAL EXPENSE: 659,234 754,500 908,600 GEOGRAPHIC INFORMATION SYSTEMS TOTAL REVENUE: 353,228 428,800 429,000 TOTAL EXPENSE: 353,228 428,800 429,000 DOWNTOWN REVITALIZATION FUND TOTAL REVENUE: 315,600 0 0 TOTAL EXPENSE: 664,757 0 0 BEAUTIFICATION COMMITTEE FUND TOTAL REVENUE: 0 0 0 TOTAL EXPENSE: 29,685 0 0 NEW CITY HALL CONSTRUCTION FUND TOTAL REVENUE: 40,801 0 0 TOTAL EXPENSE: 40,802 0 0 STREET IMPACT FEE FUND TOTAL REVENUE: 253,733 300,000 325,000 TOTAL EXPENSE: 253,733 300,000 325,000 WATER CAPITAL RESERVE FUND TOTAL REVENUE: 197,490 2,782,000 3,000,000 TOTAL EXPENSE: 394,233 2,782,000 3,000,000 SEWER CAPITAL RESERVE FUND TOTAL REVENUE: 500,818 2,896,000 3,411,000 TOTAL EXPENSE: 457,024 2,896,000 3,411,000 ARTS PROMULGATION FUND TOTAL REVENUE: 31,268 147,700 142,500 TOTAL EXPENSE: 0 147,700 142,500 ESD PARAMEDIC CARE UNIT FUND TOTAL REVENUE: 691,538 162,600 1,102,400 TOTAL EXPENSE: 305,151 162,600 1,102,400 11 PARKS IMPACT FEE CAPITAL FUND TOTAL REVENUE: 202,895 718,400 541,800 TOTAL EXPENSE: 316,502 718,400 541,800 TRAILS OF MADISON COUNTY FUND TOTAL REVENUE: 145 100,000 100,000 TOTAL EXPENSE: 104 100,000 100,000 ROMANCE THEATRE FUND TOTAL REVENUE: 179,622 162,000 65,000 TOTAL EXPENSE: 96,798 162,000 65,000 RIVERSIDE PARK CONST. FUND TOTAL REVENUE: 304,341 4,730,700 300,000 TOTAL EXPENSE: 173,874 4,730,700 300,000 WATER TANK & WELL TOTAL REVENUE: 274,535 2,500,000 2,500,000 TOTAL EXPENSE: 274,536 2,500,000 2,500,000 STREET REPAIR FUND TOTAL REVENUE: 1,145,274 795,800 1,435,000 TOTAL EXPENSE: 1,346,675 795,800 1,435,000 STREET NEW CONSTRUCTION FUND TOTAL REVENUE: 299,153 2,292,000 2,300,000 TOTAL EXPENSE: 885,099 2,292,000 2,300,000 MAYOR'S YOUTH COMMITTEE TOTAL REVENUE: 2,838 5,100 3,500 TOTAL EXPENSE: 3,313 5,100 3,500 SEWER/WATER LINE EXT/REPLCMNT TOTAL REVENUE: 661,355 1,000,000 1,000,000 TOTAL EXPENSE: 661,355 1,000,000 1,000,000 AIRPORT OPERATIONS FUND TOTAL REVENUE: 44,167 16,400 21,500 TOTAL EXPENSE: 13,671 16,400 21,500 AIRPORT CONSTRUCTION FUND TOTAL REVENUE: 0 0 1,424,000 TOTAL EXPENSE: 0 0 1,424,000 GOLF COURSE FUND TOTAL REVENUE: 408,502 456,600 470,900 TOTAL EXPENSE: 454,677 456,600 470,900 GOLF COURSE CONSTRUCTION FUND TOTAL REVENUE: 18,484 60,000 60,000 TOTAL EXPENSE: 1,469 60,000 60,000 SEWER PLANT CONSTRUCTION FUND TOTAL REVENUE: 608,695 4,969,000 3,500,000 TOTAL EXPENSE: 1,723,892 4,969,000 3,500,000 LID CONSTRUCTION FUNDS TOTAL REVENUE: 973,810 300,000 1,300,000 TOTAL EXPENSE: 973,808 300,000 1,300,000 LID DEBT SERVICE FUNDS TOTAL REVENUE: 870,442 476,200 271,200 TOTAL EXPENSE: 328,132 476,200 271,200 REXBURG ARTS COUNCIL FUND TOTAL REVENUE: 12,969 51,700 63,800 TOTAL EXPENSE: 13,264 51,700 63,800 12 FIBER INITIATIVE CONSTRUCTION FUND TOTAL REVENUE: 0 400,000 0 TOTAL EXPENSE: 0 400,000 0 EASTERN ID BUSINESS COMPETITION FUND TOTAL REVENUE: 9,000 12,500 11,200 TOTAL EXPENSE: 11,656 12,500 11,200 COMMUNITY SAFETY LIGHTING FUND TOTAL REVENUE: 174,618 273,600 276,400 TOTAL EXPENSE: 65,133 273,600 276,400 VETERAN'S MEMORIAL TRUST FUND TOTAL REVENUE: 6,265 6,000 6,000 TOTAL EXPENSE: 14,400 6,000 6,000 SHOP-WITH-A-COP FUND TOTAL REVENUE: 18,957 12,000 19,100 TOTAL EXPENSE: 8,758 12,000 19,100 ARCHER EMPLOYEE TRUST FUND TOTAL REVENUE: 1,736 10,600 12,500 TOTAL EXPENSE: 848 10,600 12,500 ESD PIPES & DRUMS TRUST FUND TOTAL REVENUE: 8,891 8,300 16,800 TOTAL EXPENSE: 1,407 8,300 16,800 GRAND TOTAL REVENUE: 33,556,119 51,233,900 51,063,400 GRAND TOTAL EXPENSE: 31,692,047 51,233,900 51,063,400 BUDGET HIGHLIGHTS: City of Rexburg 2014 Budget Total Budget: $51,063,400 up $139,700 from the original 2013 budget. Operating Budget is approximately $24 million of the total, up from approximately $22.8 million from last year. The General Fund has a $100,000 Contingency for unforeseen increases in expenditures or reductions in revenues, which is funded by excess carryover reserves that is forecasted to be in the general fund at the end of fiscal year 2013. Street maintenance, repair and construction funding is at $2,404,200, about the same as the prior fiscal year budget. Major street projects include the reconstruction of the Cresthaven Subdivision streets and the rounded corner of 2nd West and 1st North, the latter of which is being funded by the Urban Renewal Agency. Property tax revenues are estimated to increase about $201,800, mostly due to newly constructed buildings. The City property tax levy rate is at $397 per $100,000 of taxable value, which is still the lowest for most cities in southeast Idaho and other similar size cities. Only one new full-time personnel position is scheduled to be funded this budget year, which was previously already funded in the Recreation Department. Increases in utility rates will be about 1.5% for the average homeowner, or about $1.34 per month, which is attributed to the Wastewater and Sanitation cost increases. Water needed no increase. Major utility construction projects include a new water well and tank for $2,500,000 that was also budgeted and not completed in the prior year and more additions to the wastewater treatment plant to eliminate odors and add new capacity for $3,500,000. New capacity will be funded by fees charged to new development. Plant upgrades will be funded by user fees. There will be a major construction project at the Airport for $1,424,000 for reconstruction of the taxiway and apron which will be funded 92% by the FAA and the State of Idaho and the rest by the City and the County. Also, about $800,000 is budgeted for Riverside Park that includes more paved parking and other parks improvements elsewhere in the city. This budget includes the Community Safety Lighting Fund of $276,400, of which $208,400 is available for street lighting construction projects, with the remainder budgeted for street light maintenance. 13 Large Equipment Capital purchases include a replacement fire engine for $490,000, a loader for the Street Department for $190,000, two ambulances for $280,000, a Sanitation truck for $220,000, and a Wastewater maintenance vacuum truck for $377,000. Council Member Merrill moved to approve the 2014 Tentative Appropriation Budget and set a Public Hearing date and time for August 7th at 8:00 P.M.; Council Member Sutherland seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Merrill Council Member Smith Council Member Sutherland The motion carried. B. Approve rate increase for sewer and garbage. RESOLUTION 2013-08 A resolution of the City of Rexburg, Idaho, adopting a new rate schedule for water, sewer, garbage fees. WHEREAS, the City Council desires to maintain the overall quality of life experienced by its constituents; and WHEREAS, the City Council desires to collect from all water, sewer, and garbage users an equitable user fee that reflects their appropriate share of operating costs, depreciation and debt service; NOW THEREFORE, be it resolved by the Mayor and the Council of the City of Rexburg, effective October 1, 2013, the water, sewer, and garbage fees to be charged shall be as follows: New Monthly Cost: Garbage 90 Gallon Bin Weekly Pickup $19.53 90 Gallon Bin Every 2nd week Pickup $11.88 90 Gallon Bin Every 4th week Pickup $ 6.05 1.5 Yard Bin Weekly Pickup $44.04 2.0 Yard Bin Weekly Pickup $51.65 3.0 Yard Bin Weekly Pickup $66.92 Water Base Fee for .75” Equivalent & SF 1” Meter no change Usage Fee per 1,000 Gallons over 6,000 no change 14 Wastewater Base Fee for .75” Equivalent & SF 1” Meter no change Usage Fee per 1,000 Gallons $ 3.58 Other City Usage Fee per 1,000 Gallon $ 2.25 Out of City Limits 30% Surcharge for Water or Sewer no change PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR THIS 17th DAY OF JULY, 2013. _______________________________________ RICHARD S. WOODLAND, MAYOR ATTEST: _________________________________ BLAIR KAY, CITY CLERK Deputy Finance Officer Nielson reviewed the proposal on the overhead screen. The last garbage increase was in 2009. The tipping fee has been constant; however, the increased growth and the recycling program have balanced out to require only a slight increase. He reviewed the increase in volume for Rexburg residents verses the other cities on the system. Council Member Merrill asked for more information on the commercial recycling. Public Works Director Millar said the commercial recycling for businesses is under review. Council Member Sutherland asked for support from other businesses to recycle. Council Member Merrill moved to approve the rate increase for sewer and garbage as discussed by Resolution 2013 - 08; Council Member Smith seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Merrill Council Member Smith Council Member Sutherland The motion carried. C. Resolution 2013 – 07 to lease/purchase two lawn mowers RESOLUTION NO. 2013-07 LEASE-PURCHASE NO. 004-0641534-300 DATED AS OF JULY 17, 2013 A resolution authorizing the negotiation, execution, and delivery of Lease-Purchase Agreement No. 004- 0641534-300 dated July 17, 2013 (the “Lease”) in the principal amount of $43,000.00 between the City of Rexburg, 35 North 1st East, Rexburg, Idaho 83440 and VGM Financial Services, 1111 West San Marnan Dr. Suite A2 West, Waterloo, IA 50701-8926; providing four (4) annual lease payments of (See Lease Provision) each from legally available funds; and prescribing other details in connection therewith. … Section 1. Mayor Richard S. Woodland, acting on behalf of the lessee, is hereby authorized to negotiate, enter into, execute, and deliver the Lease and related documents in substantially the form as presently before the City Council, which lease is available for public inspection at the offices of the Lessee. Section 2. The Lease shall be in the principal amount of $43,000.00 bearing interest as set forth in Exhibit C of the Lease; said Lease is to contain an option to purchase by the Lessee as therein set forth. Section 3. The Lessee’s obligations under the Lease shall be expressly subject to the annual appropriation by the Lessee; and such obligations under the Lease shall not constitute a general obligation of the Lessee or indebtedness of the Lessee within the meaning of the Constitution and laws of the State of Idaho. Section 4. All other related contracts and agreements necessary and incidental to the Lease are hereby authorized. Section 5. This resolution shall take effect immediately upon its adoption and approval. 15 Discussion: Council President Mann reviewed the need to have new lawn mowers at the golf course. Council President Mann moved to approve Resolution 2013 – 07 to lease/purchase two lawn mowers as discussed; Council Member Merrill seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Merrill Council Member Smith Council Member Sutherland The motion carried. Calendared Bills and Tabled Items: A. “LAND USE ACTION” – BILLS RECOMMENDED/APPROVED IN A LAND USE PUBLIC HEARING PROCEDURE: – NONE B. BILL Introduction: – NONE C. First Reading: Those items which are being introduced for first reading: – NONE D. Second Reading: Those items which have been first read: – NONE E. Third Reading: Those items which have been second read: – NONE Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual City Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from July 03, 2013 meeting B. Approve the City of Rexburg Bills Council Member Sutherland moved to approve the Consent Calendar and pay the bills; Council Member Smith seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Merrill Council Member Smith Council Member Sutherland The motion carried. APPROVED: _______________________________ Council President Mann, Acting Mayor Attest: ________________________________ Blair D. Kay, City Clerk