HomeMy WebLinkAbout2013.03.20 CITY COUNCIL MINUTES
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March 20, 2013
Mayor Richard Woodland
Council Members:
Christopher Mann Jordan Busby
Donna Benfield Jerry Merrill
Bruce Sutherland Sally Smith City Staff:
Stephen Zollinger – City Attorney
Richard Horner – Finance Officer
John Millar – Public Works Director
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director
Blair Kay – City Clerk
5:30 P.M. City Hall – Joint Work Meeting with Madison County Commissioners
City Officials Attending: Council President Mann, Council Member Benfield, Council Member
Smith, Council Member Busby, Council Member Sutherland, Council Member Merrill, and
Mayor Woodland.
County Officials Attending: Commissioner Todd Smith, Commissioner Jon Weber, Commissioner
Kimber Ricks.
A. Madison Economics Partners Inc. – Economic Development Director Scott Johnson
Economic Development Director Scott Johnson explained the beginnings of Envision
Madison. The idea came from Robert Grow who founded Envision Utah. Envision Utah was
created to solve Utah’s growing pains with infrastructure, economy, job market, etc. After
meeting with Robert Grow, Madison Economic Partners decided to begin the process of
creating Envision Madison. An executive committee was created for Envision Madison. The
committee has selected stakeholders from City and County residents to participate in the
process. Envision Madison will meet monthly with stakeholders to work out the details of
Envision Madison.
Discussion on the stakeholders involved and the costs of the project. It will initially cost
$289,000 in order to receive professional service from Robert Grow and his team. Funding has
already begun through various stakeholders and entities involved. Funding from government
entities are anticipated to be minimal until plans of action are created from the project.
B. Municipal Golf Course Sidewalk project
Deputy Finance Officer Matt Nielson discussed the cost for the Municipal Golf Course sidewalk
project. There are different options to consider when deciding the height and type of fence that would
work best along the sidewalk. Commissioner Todd Smith asked if the project could be completed in
phases. Public Works Director John Millar said installing the fence would be a priority due to liability.
Discussion on the type of fence to use for the project.
Council Member Merrill proposed an idea for making a mini-golf course in the area where the first
hole is currently located. Discussion on what should be done to improve the area for the community
and provide safety for pedestrians.
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Meeting
March 20, 2013
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Council Member Busby moved to approve splitting the cost 50/50 for the sidewalk and railing
with the county; not to exceed $36,000 with each entity budgeting $18,000 as discussed with the
county’s portion coming out of the 2014 Budget; Council Member Sutherland seconded the
motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Busby
Council Member Sutherland
Council Member Merrill
The motion carried.
C. Prefunding of Airport Capital Projects
Deputy Finance Officer Nielson discussed discretionary matching funds for the project
required by FAA. Public Works Director Millar stated the funds would need to be used within a
certain amount of time otherwise they will be lost. $47,250 is the cost that will be allocated over
2 years. Discussion on the future of the airport and the implications of the 2014 project.
Council Member Mann moved to approve the Prefunding of Airport Capital Projects as
discussed with the city’s portion of ($47,250) being split between 2014 and 2015; Council
Member Busby seconded the motion; Mayor Woodland asked for a vote:
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Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Busby
Council Member Sutherland
Council Member Merrill
The motion carried.
D. Fiscal year 2012/ 2013 Budget – Deferred
E. Joint City/County entities (Golf, Airport, etc.) – Deferred
7:00 P.M. City Hall – Pledge to the Flag
Mayor Woodland welcomed everyone to the meeting.
Roll Call of Council Members:
Attending: Council President Mann, Council Member Benfield, Council Member Smith, Council
Member Busby, Council Member Sutherland, Council Member Merrill, and Mayor Woodland.
Benjamin Dye and Braxton Kauer from Boy Scout Troop 356 led the Pledge to the Flag.
Larry Widdison said the Prayer.
Public Comment on non-controversial issues: not scheduled on the agenda (limit 3 minutes) – NONE
Presentations:
A. Life Saving Award presented by Fire Chief Child and Mayor Woodland to Community
Member Rick Hill, who initiated CPR on a co-worker at Taylor Chevrolet.
Presentation by Fire Chief Corey Child:
Fire Chief Child explained last May the Madison Fire Department received a call for a
downed man with CPR in progress. Rick Hill was administering CPR to his co-worker
J.T. Hightsman. It has been determined that without Rick Hills intervention J.T.
Hightsman would have passed away. Rick Hill defaulted to what he learned when he was
a Boy Scout. J.T. Hightsman is in full health and has returned to work at Taylor
Chevrolet.
Committee Liaison Assignments for 2013:
A. Council Member Christopher Mann: Golf Board · Emergency Services Board · MYAB
Council President Mann reported the Golf Board and the Emergency Services Board have
not met. MYAB has been providing concessions and ushering at the Romance Theatre for
Upper Valley Idol. MYAB will be holding Rexburg Days cleaning at Smith Park and Porter
Park. The community is invited to come and help with the cleaning. Travis Gugleman will
hold concerts at the Romance Theatre April 11-13 and the MYAB will be doing concessions.
B. Council Member Jordan Busby: GIS Oversight · Airport Board
Council Member Busby reported none of his committees have met.
C. Council Member Donna Benfield: Trails of Madison County · IBC · Teton Flood Museum Committee ·
M.E.P.I.
Council Member Benfield reported none of her committees have met.
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D. Council Member Sally Smith: Legacy Flight Museum · Rexburg Arts Council (Romance Theatre &
Tabernacle Civic Center, Orchestra)
Council Member Smith reported the Arts Council met last week. Upper Valley Idol was a
success making $3,000 more this year. The city will donate the Spanish dancer costumes to
the Madison County School District who now oversees that dancing program. The wings
have been restored on the Stearman plane at the Legacy Flight Museum.
E. Council Member Jerry Merrill: Beautification Committee · Parks & Recreation · Traffic & Safety ·
Urban Renewal Agency
Council Member Merrill reported Traffic and Safety Committee has not met. The
Recreation Department is concluding winter programs and is beginning summer registration
on April 15th. As the weather warms up the pool will be cleaned in preparation for their
opening on Memorial Day weekend. There will be another figure 8 race on March 30th.
Council Member Busby asked regarding city liability on the figure 8 race. Assistant Attorney
Mike Sexton explained the figure 8 participants should have their own insurance and liability
coverage. The Urban Renewal Agency needs to re-appoint committee members.
Council Member Merrill moved to re-appoint Glen Pond and Rex Erickson until January 2018;
Rich Ballou and Joseph West until January 2016; Council Member Sutherland seconded the motion;
Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann Council Member Busby
Council Member Benfield
Council Member Smith
Council Member Sutherland
Council Member Merrill
The motion carried.
Council Member Merrill explained Madison County has asked the city to make a donation to the
New Centennial Park that will be built. Council Member Smith explained the donation could come
from the Arts Promulgation Fund.
Council Member Sutherland moved to approve a donation of $10,000 from the Arts
Promulgation Fund for the artwork done at the Madison County Centennial Park. Council Member
Smith seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Busby
Council Member Sutherland
Council Member Merrill
The motion carried.
F. Council Member Bruce Sutherland: Planning & Zoning · School Board · Police
Council Member Sutherland reported Planning & Zoning met. He commended the Police
Department for their outstanding work.
Mayor’s Report:
Public Hearings: – NONE
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Items for Consideration:
A. Rezone – 577 South 5th West – Medium Density Residential 2 (MDR2) to High Density
Residential 1 (HDR1)
Presentation by Applicant:
Jonathan McMullen at 577 South 5th West explained the property up for consideration. The zone
change is for the entire parcel of land. They will be building on the vacant side of the parcel. The zone
change was unanimously approved by Planning and Zoning. This area is Moderate to High Density
Residential in the comprehensive plan.
Discussion:
Council Member Merrill moved to approve the rezone at 577 South 5th West from Medium
Density Residential 2 (MDR2) to High Density Residential 1 (HDR1); Council Member Smith
seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Busby
Council Member Sutherland
Council Member Merrill
The motion carried.
B. Resolution 2013-03 Fair Housing – Tina Daniels, Grant Administrator, The Development
Company
Discussion:
CITY OF REXBURG
Fair Housing Resolution 2013 – 03
WHEREAS, April 2013 marks the 45th anniversary of the passage of Title VIII of the Civil Rights Act of
1968, commonly known as the Federal Fair Housing Act; and
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WHEREAS, the Idaho Human Rights Commission Act has prohibited discrimination in housing since
1969; and
WHEREAS, equal opportunity for all-regardless of race, color, religion, sex, disability, familial status or
national origin-is a fundamental goal of our nation, state and city; and
WHEREAS, equal access to housing is an important component of this goal-as fundamental as the right to
equal education and employment; and
WHEREAS, housing is a critical component of family and community health and stability and
WHEREAS, housing choice impacts our children’s access to education, our ability to seek and retain
employment options, the cultural benefits we enjoy, the extent of our exposure to crime and drugs, and the quality of
health care we receive in emergencies; and
WHEREAS, the laws of this nation and our state seek to ensure such equality of choice for all transactions
involving housing; and
WHEREAS, ongoing education, outreach and monitoring are key to raising awareness of fair housing
principles, practices, rights and responsibilities; and
WHEREAS, only through continued cooperation, commitment and support of all Idahoans can barriers to
fair housing be removed;
NOW, THEREFORE, I, RICHARD S. WOODLAND, MAYOR of City of REXBURG,
IDAHO, Madison County, do hereby proclaim April 2013 to be
FAIR HOUSING MONTH
In the City of REXBURG, Madison County, State of Idaho.
Passed by the City Council and approved by the Mayor 20th day of March, 2013.
IN WITNESS WHEREOF, I have hereunto set my hand
at the City of REXBURG, Madison County in City Hall on
this 20th day of March, in the year of our Lord 2013.
Richard S. Woodland, Mayor
ATTEST:
______________________________
Blair D. Kay, City Clerk
Council Member Mann moved to approve Resolution 2013-03 for Fair Housing; Council Member
Sutherland seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Busby
Council Member Sutherland
Council Member Merrill
The motion carried.
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C. Resolution 2013-04 Sewer Utility Rate Change for 1” water meters
Presentation by Staff:
Deputy Finance Officer Matt Nielson explained the purpose of the resolution. Residents are
able to choose the size of their water meter; each meter size has a base rate for water and sewer
usage. Some single family residents have a 1 inch water meter and they are charged the water and
sewer usage rate for that meter; however, they only use that meter to water their lawn and do not
have a 1 inch demand for sewer usage. This resolution allows single family residents to be
charged the ¾ inch base rate for sewer even though they have a 1 inch meter. This only affects
about 59 homes within the community.
Discussion:
RESOLUTION 2013-04
A resolution of the City of Rexburg, Idaho, adopting a new rate schedule for water, sewer, garbage fees.
WHEREAS, the City Council desires to maintain the overall quality of life experienced by its constituents; and
WHEREAS, the City Council desires to collect from all water, sewer, and garbage users an equitable user fee that
reflects their appropriate share of operating costs, depreciation and debt service;
NOW THEREFORE, be it resolved by the Mayor and the Council of the City of Rexburg, effective March 1,
2013, the water, sewer, and garbage fees to be charged shall be as follows:
New Monthly Cost:
Garbage no change
Water Base Fee for .75” Equivalent Meter no change
Usage Fee per 1,000 Gallons over 6,000 no change
Wastewater Fee for 1” Single Family Residential Equivalent Meter $13.34
Usage Fee per 1,000 Gallons no change
Other City Usage Fee per 1,000 Gallon no change
Out of City Limits no change
PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR THIS 20th DAY OF
MARCH, 2013.
__________________________________
RICHARD S. WOODLAND, MAYOR
ATTEST:
_________________________________
BLAIR D. KAY, CITY CLERK
Council Member Benfield moved to approve Resolution 2013-04 for a Sewer Utility Rate Change
for 1” water meters; Council Member Merrill seconded the motion; Mayor Woodland asked for a
vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Busby
Council Member Sutherland
Council Member Merrill
The motion carried.
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Staff Reports:
Public Works: – John Millar
Public Works Director Millar reviewed city projects.
1. The winter projects are finishing. The street sweepers are out cleaning.
2. The streets are being patched as the ground thaws.
3. The recycling program has been moving into the commercial market. The BYU-I now
dumps the recycling containers by Albertsons. The recycling program has been saving the
city in man hours and tipping fees.
4. The state will seal coat Highway 33 this year. Hwy 33 is routed through Rexburg’s Main
Street.
Finance Department – Matt Nielson
Deputy Finance Officer Nielson presented the budget summary report on the overhead screen.
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*The city is at 30% for operating revenues and expenditures. The city actual net revenues over
expenditures are in the black. The forecast currently shows the city making some revenue this year.
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Calendared Bills and Tabled Items:
A. “LAND USE ACTION” – BILLS RECOMMENDED/APPROVED IN A LAND USE
PUBLIC HEARING PROCEDURE: – NONE
B. BILL Introduction: – NONE
C. First Reading: Those items which are being introduced for first reading:
1. BILL 1101 AMENDING ORD 1094 Stopping, Standing, Parking
“SECTION III” of Ordinance 1094 shall be amended to read as follows:
(A) Every vehicle at all times while being driven, stopped or parked upon the streets or alleys or publicly
managed parking lots of the City of Rexburg, shall (1) be registered in the name of the owner thereof in
accordance with the laws of the State of Idaho, unless such vehicle is not required by the laws of Idaho to
be registered; (2) display in proper location and position, valid registration plates for the state from which
the same are issued; (3) not constitute an obstruction to the free flow of traffic in accordance with the
designed intent of the streets or alleys or publicly managed parking lots of the City of Rexburg; (4) not
constitute a nuisance, defined for purposes of this Ordinance as any vehicle having four (4) or more
unresolved violations of any provisions of this Ordinance or Parking Ordinance 1094.
(B) Any vehicle in violation of any of the above cited requirements of this Section, may be towed from the
streets or alleys or publicly managed parking lots of the City of Rexburg at the owner’s expense, and held
until all unresolved violations pertaining to the nuisance vehicle have been fully resolved.
Discussion:
Assistant City Attorney Mike Sexton explained the amendment. The amendment defines a
nuisance vehicle and the penalty for such vehicle in violation.
Council Member Benfield moved to first read BILL 1101 AMENDING ORD 1094 Stopping,
Standing, Parking; Council Member Mann seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Busby
Council Member Sutherland
Council Member Merrill
The motion carried.
D. Second Reading: Those items which have been first read: – NONE
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E. Third Reading: Those items which have been second read:
1. BILL 1093 AMENDING ORDINANCE 618 for Backflow Devices
SECTION IV: USE OF BACKFLOW PREVENTION DEVICES.
9. In the event that documentation of test and repairs are not received by June 1st of the year when
required, the City at the property owner’s expense, may hire a State of Idaho licensed backflow
prevention tester to test the backflow device(s) and add the cost of the test(s) plus a handling fee
of $10.00 to the property owner’s City of Rexburg utility bill.
Discussion:
Council Member Smith moved to third read and approve BILL 1093 AMENDING
ORDINANCE 618 for Backflow Devices; Council Member Benfield seconded the motion; Mayor
Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Busby
Council Member Sutherland
Council Member Merrill
The motion carried.
Consent Calendar: The consent calendar includes items which require formal City Council action,
however they are typically routine or not of great controversy. Individual Council members may ask
that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
A. Minutes from March 06, 2013 meeting
B. Approve the City of Rexburg Bills
Discussion:
Council Member Busby moved to approve the Consent Calendar and pay the bills; Council
Member Merrill seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Busby
Council Member Sutherland
Council Member Merrill
The motion carried.
APPROVED:
_____________________________
Richard S. Woodland, Mayor
Attest:
________________________________
Marianna Gonzalez, Deputy City Clerk