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HomeMy WebLinkAboutCouncil Agenda February 02, 2005 ORM F EQUEST R RAVEL T CCA ITY OUNCIL GENDA February 02, 2005 7:00 P.M. City Council Mayor & Council Members: City Staff : Shawn Larsen — Mayor Val Christensen – Building Official Paul Pugmire Donna Benfield Kurt Hibbert — Planning & Zoning Dir Farrell Young Nyle Fullmer Richard Horner — Finance Officer Rex Erickson Irma Anderson Blair Kay — City Clerk John Millar — Public Works Dir Stephen Zollinger — City Attorney 1.Pledge to the Flag 2.Roll Call of Council Members: Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from the January 12, 2005 meeting B. Approve the City of Rexburg Bills Nyle moved Irma seconded all aye 3.State of the CITY OF REXBURG – Mayor Larsen Mayor Larsen reviewed the past year by giving the State of the City address. He acknowledged the Council Members: Anderson, Erickson, Benfield, Young, and Council Member Pugmire who knows the rules. He appreciated all of their support and effort. He also thanked the City Staff for their efforts. He recognized his wife and family for supporting his role as Mayor. Mayor Larsen gave the State of the City address the same evening as President Bush gave the State of the Union address. He mentioned the support and prayers that are offered for the safety of the troops supporting our Country. List of Achievements Public Works Department – Construction of path in Smith Park, Evergreen Park th 7 South Sanitation Shop Compuerized scada system 1 nd Repainted the City water tower on 2 East IT Department Steve Christensen and Joe Caufield overhauled the City Web site. He asked for the web site to be reviewed on the overhead screen. Looked up the City Ordinance that regulated the throwing of snowballs. th Teton Dam Marathon on June 4 Home Page Agenda minutes on the web were reviewed Council Member Pugmire joined the meeting. New Community Development Department were moved to a new location. They helped the growth of Rexburg. GIS building engineering and Zoning under one roof. Code enforcement officier to enforce Zoning laws. New comprehensive Plan Map. New plumbing and fire code inspector Community is a safer place Customer Service Department agenda, minutes etc. on line Financial Management Department – supervisor training and salary study Emergency Services Department – Recreation Department fall soccar teton dam marathon Ice skating rink snowfest impact fees Remodel Police Department with Impact Fees Computer upgrade connected to the School network Rexburg Pride Days banners flower pots etc. Mayor’s Youth Advisory Board Walker Family donated 8 acres to the City of Rexburg 100000 donation to the LP property Revolving loan fund for improving downtown area Transportation plan Idaho Community Review Downtown blue print for revitalization Department reviews Very busy year. Council looked at last year and new prioritys for this year City Staff meeting for Council goals. Seeds of the future are in our hands. Continued Revitalization of the Downtown area for America’s Family Community. Let all people who come hear leave better off Wonderful police department. Street repair priority LP property Pathways along the river Spray Park in Porter Park Health Initiative beginning next Monday 6:30 to 7:30 America’s Family Community needs to be a healthy Community Thanked the public and those who work in our Community. 2 Thanked Winston Dyer and Planning and Zoning Commission for their service along with other members of City Committees. Get all committees Mayor Youth Advisory Board. Downtown Vision Committee working with Tom Hudson Mayor Larsen is excited about the Community, It is an exciting time for Rexburg. Annual Report was made available to the public. Students were recognized for being in attendance Journalism class 4.Public Comment: on issues not scheduled on the agenda (limit 3 minutes) nd Randy Chipman 521 2 South AMX bought out by Orical is the City helping promote that move? Mayor met with Mr. Price and forwarded it on the Clair Boyle and The Regional Development Aliance. It is a wonderful company that started in our area and the hope is that they will grow in our area. New Business: 5. Beer/Wine License for Maverik at a new business on Golden Beauty Drive A. The location of Golden Beauty Drive was explained by Kurt it is a lot east of Americ INN. Council Member Pugmire moved contingent upon meeting the licensing process. Rex seconded all voted aye none opposed the motion carried. Request a variance for water & sewer B.(North Hill Road) – Chris Huskinson Kurt Hibbert explained the location of the property in not contiguous with the City Chris Huskinson 3.25 acres south of Dell Barneys property he wants to build houses on the property. He is petitioning the City for services mixed feeling from neighbors on annexation. Several have redone wells and septic systems. The property is 340 feet from City services. It is east of and west of J Fred Smith,s property. He would provide ½ the width of the road for development. Stephen resolution prohibiting services outside of the City It would have to be redone to allow this request. Council Member Pugmire asked if neighbors would consider being annexed. Kurt explained that the lots along North Hill Road are not in the City at this time. Council Member Pugmire was still in agreement requiring lots to be in the City before they receive City Services. Council Member Erickson agreed with Council Member Pugmire and asked for a petition of the neighbors to be annexed. Let that be the first step. Richard Horner mentioned that this policy is a two edged sword with future development in the area needing sewer and water. Council Member Pugmire reviewed the possibility of reexamining the policy in the context of how it effect the big picture with County, State Departments (Health and Welfare, Water Resoureces, etc.) around the entire community void of a specific request. 3 Adult Entertainment Buffer (Map showing permitted areas) C. Stephen reviewed the process of adopting a new planning and Zoning Ordinance and it came to the City’s attention that City’s near Rexburg were having issues with Adult Entertainment businesses in their business districts. Therefore, this proposal is to regulate specific areas for licensing this type of business. Kurt more restrictive with signage and 1000 feet from residential neighborhoods. Council Member Pugmire asked if Parks were included the LP property The proposed map was discussed. And the proximity to City Parks like the proposed LP property Park. GIS mapping did not include present parks that are under construction. Mayor Larsen asked if the State Statute did not include residential neighborhoods. Paul asked about hotels being buffered. Mayor asked for direction to give Kurt on Residential neighborhoods being included. Council Member Pugmire reviewed the possibility of having additional pocket parks. Stephen indicated that the State Statute is not specifically different. City entrances need to be protected for this type of business. Council Member Benfield strongly urged to protect the Entrances to the City with Entry Zones. Kurt explained that building Employee Time Sheet Policy – D. Richard Horner Richard Horner explained a need to change policy on paydays and pay periods. The City pays on the last day of the Pay period. The Financial Department recommends paying over time on th the last week of the pay period on the next payroll check. 15 and end of the month are the pay periods. The issue is timeing the payroll department needs time to prepare the payroll. Council Member Young recommended paying two days after the pay period. Richard is asking for 5 business days delay for over time and part time pay. Council Member Pugmire recommended asking the Employee Committee to bring forth a recommendation to the Council. Donna agreed. Rex wants to understand more about the process. thndstth Irma University gets paid 7 days late 15 paid on the 22 and 31 paid on the 7. Pual gave the same example at his place of work. Lets figure out a way to change it by envolving the employees. 1 forgo one weeks pay Use accrued vacation st Advance the weeks pay and deduct 1/51 over a year. Nyle asked if they could get an extra 7 day check etc. 4 Council Member Benfield recommended giving the employees choices. Cathy mentioned that employees have automatic payment deductions. 401 K Rollover Policy – E. Richard Horner Mayor Larsen welcomed the scouts to the meeting they are working on Merit Badges. Public Hearings: 6. - None Calendared Bills and Tabled Items 7.: A.First Reading : Those items which are being introduced for first reading. B.Second Reading : Those items which have been first read. BILL 931 Title 39 Idaho Code – 1. Support Clean Indoor Air Act st –Madison County Health Coalition (1 Read-January 12, 2005) Ripe Pual moved Farrell seconded all vote aye roll call vote. The motion carried. st 2.BILL No. 926 New Planning and Zoning Regulations (1 Read–November 17, 2004) Kurt Hibbert continuing to make changes and updates incorporating a dozen ordinances. Stephen asked for fresh copies for the Council at the next meeting. Rex asked Kurt when and is the tables included. Land use tables, the zones are inclusive in one area about 205 pages. st 3.BILL No. 911 Booting parked cars (1 Reading – December 03, 2003) Mayor Larsen asked Stephen why it is still on the Calendar. This body acted on the formally on the bill after the Council took office. It is Technically still there, he nd recommended tabling for a formal 2 reading. Council Member Pugmire the Council did not adjourn with a sign Edie motion at the closing of the last Council. Mayor next agenda for ripe for second reading. Council Member Young thought the Council did not want to pass the Bill. Council Member Pugmire concurred. City Attorney Zollinger indicated that a majority of Apartment Owners support passage of BILL 911 as it now stand. Council Member Benfield asked to have it remain on the agenda for two weeks. Virginia indicated that the Board voted to support the Bill. Rexburg Housing and the Ricks Apartments support the BILL. Council 5 nd Mayor put on agenda next ripe for 2 reading. Council Member Pugmire will consult maysons Manual on how to designate BILLs that are ripe for reading. C.Third Reading : Those items which have been second read. D.Tabled Items : Those items which have been the subject of an affirmative vote to a motion to table: Resolution 2004-22 1.(Adoption of Vision 2020 Rexburg Comprehensive Plan Text – Tabled November 03, 2004) Parliamentary Procedures 2.for the City Council 8.Old Business: A.Parks and RecreationPorter Park Committee recommendations for – Staff th Mayor Larsen indicated that this item will be moved to the 16 of February. 9.City Council Report: A. G. Farrell Young asked Steve about the Historical Preservation Committee He expressed some recommendations taking action on Committee recommendations. He reviewed four areas of concern. Downtown Revitalization, Architectural Review Big Box Design Standards Downtown???? Asked for Staff help to take drawings to businesses. He mentioned the Standards Review Board. Little done on neighborhood renewal. Bylaws should have chair of committee meet with The council to implement or reject Committee recommendations. Committee members are frustrated with lack of action from the City. Council Member Pugmire asked why they were frustrated because three of the four were completed. Steve would like swifter action on Committee recommendations. Gravitational forces caused the Council to move instead of swift action. He referred to past growth announcements and the lack of speedy Council action. th B. Donna Benfield mentioned the Spirit Week parade on the 8 of February at the practice fields. They asked for City representation. There are a 100 plus students requesting a service th project after the 14 of February on a Saturday. C. Rex Erickson nonnnnnnnne D. Paul Pugmire mentioned the golf board is on its annual break and the police are on dutey E. Nyle Fullmer said emergecy service will meet tuesday F. Irma Anderson bylaws for museum committee is being prepared. Parking on the north side of the museum is bad for ice. John will take a look. Flood tapes are available with Steve Christensen. There is a interested student for intership. thth 16 report on Porter Park Spray Park and Snowfest will report on the 16. The Boise meeting with Govenor Kempthorn indicated that graffiti should not get started in your community. He said entrys to Citys should look like a post card. Stephen mentioned that there is a program in place to get rid of graffiti. 6 Mayor’s Report: 10. Michelle Manwaring on Beutuficaiton Committee Nyle moved and Donna seconded all voted aye none opposed the motion carried. Mayor mentioned to Steve Chevron that the City does care and will follow the recommendations of the Committees We may be slow but do thank the Committees for serving and the City needs to do a better job. Trials committee submitted a Grant Application for LP Trail. Youth Committee bylaws are near complete. Every Wednesday in March they want to do a program on Rexburg 101. More info to come. 11.Report on Projects: John Millar reported on project list. Work at Business Park, LIDs Sanitation Truck Bids Barneys realigning the Rexburg Ditch on the North Hill Road. Hired a new Steve Byington engineer. Department of Commerce Grant failed on a new water supply system. LID 34 in Process for sunset circles and millhollow Road. Paul Moved Donna seconded roll call vote all voted aye 12. Adjournment THE ABOVE SCHEDULED TIMES REPRESENT A BEST EFFORT AT SCHEDULING. IT MAY BE NECESSARY FROM TIME TO TIME TO ADJUST THESE TIMES TO ACCOMMODATE UNFORESEEN CIRCUMSTANCES. Notice: Please contact City Hall three days prior to any city meeting if there is any special assistance needed for disabled people planning to attend the meeting. 7