HomeMy WebLinkAbout2012.09.05 CITY COUNCIL MINUTES
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September 05, 2012
Mayor Richard Woodland Council Members:
Christopher Mann Jordan Busby Donna Benfield Jerry Merrill Bruce Sutherland Sally Smith City Staff:
Stephen Zollinger – City Attorney Richard Horner – Finance Officer John Millar – Public Works Director
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director Blair Kay – City Clerk
6:00 P.M. Work Meeting to review budget issues: – Richard Horner
Finance Officer Horner reviewed the 2013 Budget documents.
35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2313 Fax: 208.359.3022 blairk@rexburg.org www.rexburg.org
City Council Meeting
September 05, 2012
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CITY OF REXBURG
BUDGETED REVENUES AND EXPENDITURES
FY 2013 (Year ended 9/30/2013)
Published Change Final
GENERAL FUND 8,395,000 8,395,000
STREET OPERATIONS FUND 2,404,200 2,404,200
RECREATION FUND 147,900 147,900
TABERNACLE OPERATIONS FUND 108,100 108,100
REXBURG TABERNACLE ORCHESTRA FUND 10,600 10,600
POLICE IMPACT FEE CAPITAL FUND 20,000 20,000
D.A.R.E. ASSOCIATION FUND 20,300 20,300
DRUG ENFORCEMENT FUND 14,300 14,300
POLICE SMALL GRANTS FUND 41,700 41,700
ANIMAL CONTROL FUND 179,300 179,300
EMERGENCY SERVICES FUND 2,439,100 2,439,100
JOINT FIRE EQUIPMENT FUND 449,000 449,000
MADISON COUNTY FIRE DISTRICT 673,400 -14500 658,900
FIRE IMPACT FEE CAPITAL FUND 20,000 20,000
ESD PAID CALL FUND 41,900 41,900
REVOLVING LOAN FUND 64,000 64,000
REXBURG RAPIDS OPERATIONS FUND 494,000 494,000
LEGACY FLIGHT MUSEUM 148,500 -50000 98,500
UTILITY OPERATIONS FUND 8,506,200 8,506,200
BUILDING SAFETY & P&Z 754,500 754,500
GEOGRAPHIC INFORMATION SYSTEMS 438,800 -10000 428,800
STREET IMPACT FEE FUND 300,000 300,000
WATER CAPITAL RESERVE FUND 2,782,000 2,782,000
SEWER CAPITAL RESERVE FUND 2,896,000 2,896,000
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ARTS PROMULGATION FUND 147,700 147,700
ESD PARAMEDIC CARE UNIT FUND 162,600 162,600
PARKS IMPACT FEE CAPITAL FUND 718,400 718,400
TRAILS OF MADISON COUNTY FUND 100,000 100,000
ROMANCE THEATRE FUND 144,200 144,200
RIVERSIDE PARK CONST. FUND 4,730,700 4,730,700
SOUTH WATER TANK & WELL 2,500,000 2,500,000
STREET REPAIR CONTRACTS FUND 795,800 795,800
STREET NEW CONSTRUCTION FUND 2,292,000 2,292,000
MAYOR'S YOUTH COMMITTEE 5,100 5,100
SEWER/WATER LINE EXT/REPLCMNT 1,000,000 1,000,000
AIRPORT OPERATIONS FUND 412,300 -395900 16,400
GOLF COURSE FUND 456,600 456,600
GOLF COURSE CONSTRUCTION FUND 60,000 60,000
SEWER PLANT CONSTRUCTION FUND 4,969,000 4,969,000
LID CONSTRUCTION FUNDS 300,000 300,000
LID DEBT SERVICE FUNDS 486,500 -10300 476,200
REXBURG ARTS COUNCIL FUND 51,700 51,700
FIBER INITIATIVE CONSTRUCTION FUND 400,000 400,000
EASTERN IDAHO BUSINESS COMPETITION 12,500 12,500
COMMUNITY SAFETY LIGHTING FUND 273,600 273,600
VETERAN'S MEMORIAL TRUST FUND 6,000 6,000
SHOP-WITH-A-COP FUND 12,000 12,000
ARCHER EMPLOYEE TRUST FUND 10,600 10,600
ESD PIPES & DRUMS TRUST FUND 8,300 8,300
GRAND TOTAL EXPENSE: 51,404,400 -480,700 50,923,700
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BUDGET HIGHLIGHTS
City of Rexburg 2013 Budget
Total Budget: $48,804,400 up $2,658,500 from current 2012 budget; the increase is mostly
due to construction projects, namely projects at Riverside Park and a Fiber Initiative Project,
which are both contingent on grants and contributions that have not been applied for or
been committed yet.
Operating Budget is approximately $22.4 million of the total, up from approximately $21.7
million from last year.
The General Fund has a $100,000 Contingency for unforeseen increases in expenditures or
reductions in revenues. $74,000 of the revenues is from carryover that exceeds the 33% reserve
that is forecasted to be in the general fund at the end of fiscal year 2012.
Street maintenance, repair and construction funding is at $2,404,200, about the same as the
prior fiscal year budget.
Property tax revenues are estimated to increase about $210,000, mostly due to newly constructed
buildings. The City property tax levy rate is at $406 per $100,000 of taxable value, which is still the
lowest for cities in southeast Idaho and other similar size cities.
Two new full-time personnel positions are scheduled to be funded this budget year, one in the
Technology Coordination Services Department and one in the Finance Department. Increases in utility rates will be about 5.4% for the average homeowner, or about $4.52 per
month, which is mostly attributed to the Wastewater. Sanitation needed no increase and the City is
looking to start a new recycling program City Wide.
Major utility construction projects include a new water well and tank for $2,500,000 that was also
budgeted and not completed in the prior year and more additions to the wastewater treatment plant
to eliminate odors and add new capacity for $4,969,000. New capacity will be funded by fees
charged to new development. Plant upgrades will be funded by user fees.
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This budget includes the Community Safety Lighting Fund of $273,600, of which $204,600 is
available for street lighting construction projects, with the remainder budgeted for street light
maintenance.
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For the 2013 Budget (Year Ending 9/30/13) STATEMENT OF UNDERSTANDINGS ON BUDGET MANAGEMENT 1) The Council will review the General Fund Contingency Balance at the end of the year to decide
if any could be applied to the Police Impact Fee Fund deficit.
2) Expenditures, including all capital items, will be managed so that short falls in total revenues are offset by cutbacks in expenditures in the General and Street Funds.
3) All construction projects over $50,000 and their related operating and maintenance costs will be
reviewed and approved by the City Council before any funds will be committed to the project.
4) All hiring of employees to fill a previously existing position that was vacated must have approval
from the City Council.
5) All new employee positions, if not approved in the normal budget process, must be pre-
approved by the City Council.
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Total General Fund Contingency is $100,000; Rexburg Rapids is carrying a Contingency Fund of $100,000.
New employee hires were discussed verses leaving more money in the General Fund Contingency.
The state may be discussing different revenue options for cities next year. The City Council would
like to have more input on budget planning from the ground up. The City Council members do
work on the budgets with Department Heads through the Oversight Review Committee meetings
which consist of staff members, the Mayor and three City Council members. Each Department has
three City Council members assigned to them through an Oversight Committee assignment from
the Mayor.
Airport Insurance was discussed. The Legacy Flight Museum has the opportunity to have old planes
donated to the museum. The building will be available for city use as long as it is used for a museum.
The City of Rexburg pays $7,000 towards insurance for warehousing the museum planes. The
Legacy Flight Museum is basically self sustaining on finances.
The balance due on the new nine hole golf course is down to about $600,000 from close to $900,000
to finance the construction of the new nine holes. Golf fees are used to pay down the debt. The
Teton Lakes Golf Course is basically self sustaining on finances too.
The Mayors Youth Advisory Board had a $2,500 carry over from last year; however, the current
balance is less than $200.00. Historically, they have raised up to four or five thousand dollars by
holding fund raising events.
The Tabernacle Operating Budget is $101,800.00.
Wastewater capacity fees were discussed. Sugar City and Teton City have excess capacity in the
Wastewater Plant at the current time. New growth is charged a Wastewater Capacity Fee to be
connected into the wastewater system.
Impact Fees are charged for new construction. The city’s tax levy rate is smaller than other cities in
the area.
7:00 P.M. City Hall Pledge to the Flag
Welcome to the meeting by Mayor Woodland.
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Ben Clements led the Pledge to the Flag.
David Taylor said the prayer.
Roll Call of Council Members:
Attending: Council President Mann, Council Member Sutherland, Council Member Busby, Council
Member Smith, and Mayor Woodland.
Council Member Benfield and Council Member Merrill asked to be excused.
Public Comment on non-controversial issues not scheduled on the agenda (limit 3 minutes) - NONE
Presentations: - NONE
Committee Liaison Assignments for 2012:
A. Council Member Christopher Mann: Golf Board · Emergency Services Board · MYAB
Council President Mann reported the Golf Board met last night to review the budget for the year.
This year’s revenues compare to those of last year with only a difference of about one hundred
dollars. The golf course has done really well this year, however it has lost revenue because the
University has dropped golf classes at the Municipal Golf Course causing fewer students to regularly
golf. The mayor’s youth advisory board met this afternoon for the first time. Erica Rigby is the new
Chairman of the Mayor’s Youth Advisory Board. There will be about 27 youth members on the
board. The Emergency Services Board did not meet; however, he did receive an email detailing the
work that has occurred. There are firefighters throughout the state fighting fires. The city’s medical
trailer is also rented out along with two fire engines.
B. Council Member Jordan Busby: GIS Oversight · Airport Board
Council Member Busby reported the GIS Committee has not met. The Airport Board met and discussed the issues on the agenda tonight. Council Member Busby addressed a concern on a deficit
of about $23,000 to the airport. The deficit needs to be taken care of.
C. Council Member Donna Benfield: Trails of Madison County · IBC · Teton Flood Museum Committee · M.E.P.I.
Council Member Benfield was excused.
D. Council Member Sally Smith: Legacy Flight Museum · Rexburg Arts Council (Romance Theatre &
Tabernacle Civic Center, Orchestra)
Council Member Smith explained Madison Economic Partners will meet next Monday. Madison Economic Partners is moving towards becoming a working board and they are making many
organizational changes. The Legacy Flight Museum has not met. John Bagley will report on the Legacy Flight Museum later in the meeting. The Rexburg Arts Council has not met. The Recreation
Guide is out and the guide lists events for the public to attend.
E. Council Member Jerry Merrill: Beautification Committee · Parks & Recreation · Traffic & Safety ·
Urban Renewal Agency
Council Member Merrill was excused.
Mayor Woodland said the Parks and Recreation Departments are doing quit well.
F. Council Member Bruce Sutherland: Planning & Zoning · School Board · Police
Council Member Sutherland reported Planning and Zoning is meeting with City Council tomorrow in a work meeting to discuss infill at 6:00 P.M. The Madison School Board has not met;
however, Council Member Sutherland attended a Madison School District meeting where awards were hand out and goals were discussed. He commented that we have a good school district. The
police are doing well; some officers are going to post academy this coming week.
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Council Member Sutherland was recognized and honored as a distinguished supporter of the
Madison School District in the Madison School District Awards and Goals meeting.
Public Hearings: A. 7:30 P.M. Joint City/County public hearing to amend Airport Leases by Resolutions 2012 – 09
and Resolution – 353 respectively:
Dept. Category Type Current Fee Proposed Fees Effective
Airport Lot Lease Lot Lease Fee per
square foot per year
$ 0.14 $ 0.21 1/1/2013
Roll Call of County Commissioners:
Commissioner Todd Smith, Commissioner Jon Weber, and Commissioner Kimber
Ricks were present.
Presentation by staff:
Finance Officer Horner reviewed the proposal on the overhead screen. The airport lot rent is
under consideration. The proposal is to raise the rental fee from 14 cents per square foot of
hangar space to 21 cents per square foot. The land value next to the airport was used to determine
the square foot cost for rental property in the area. The evaluation of rental costs around the
airport indicated the rental rate was 21 cents per square foot. The city/county budget is lagging in
revenue to cover the costs. This is a proposal to help cover the airport maintenance costs. He
reviewed a chart comparing airport lot lease rates along with an airport hangar list showing the
current fee and the proposed fee. The increase is 50% if 21 cents is approved.
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Airport Hangar List
Name Service Address Lot No. Sq. Ft 2012 Fee
2013 Proposed Fee
DAVID TAYLOR 157 Kelly Johnson Way 138 2,000 $ 280. 00 $420.00
DAVID TAYLOR 163 Kelly Johnson Way 140 2,000 $ 280.00 $420.00
CHARLES MILLER 183 Pappy Boyington Way 234 2,400 $ 336.00 $504.00
SHUPE FLYING SERVICES Landing fees-pad Landing-Not Using 4,286 - $0.00
JOHN BAGLEY 435 Kelly Johnson Way 14 6,400 $ 896.00 $1,344.00
DANNY SUMMERS 445 Kelly Johnson Way 15 6,400 $ 896.00 $1,344.00
JJB ENTERPRISES 542 Chuck Yeager Way 25 2,500 $ 350.00 $525.00
LEWIS HART 479 Chuck Yeager Way 31 2,500 $ 350.00 $525.00
MOODY CANYON FARMS 463 Chuck Yeager Way 33 3,600 $ 504.00 $756.00
LARRY GARRELTS 489 Chuck Yeager Way 34 3,600 $ 504.00 $756.00
BALL TRADING CO. 445 Chuck Yeager Way 35 3,600 $ 504.00 $756.00
DIRK PARKINSON 437 Chuck Yeager Way 36 3,600 $ 504. 00 $756.00
LEWIS HART; AERO TECH. 343 Kelly Johnson Way 100 10,500 $1,470. 00 $2,205.00
LEWIS HART; AERO TECH. 343 Kelly Johnson Way 100- Lounge
Credit 10,500 - $0.00
REXBURG AIR SERVICE 313 Kelly Johnson Way 102-Lounge Credit 3,700 - $0.00
REXBURG AIR SERVICE 303 Kelly Johnson Way 104 3,400 $476.00 $714.00
ROGER PORTER 297 Kelly Johnson Way 106 1,935 $270.90 $406.35
STEVEN CHRISTENSEN 285 Kelly Johnson Way 108 3,460 $484.40 $726.60
STEVEN CHRISTENSEN 113 Kelly Johnson Way 152 1,440 $201.60 $302.40
STEVEN CHRISTENSEN 227 Pappy Boyington Way 222 1,280 $179.20 $268.80
STEVEN CHRISTENSEN 217 Pappy Boyington Way 224 1,320 $184.80 $277.20
HEISE HOT SPRINGS 265 Kelly Johnson Way 112 1,133 $158.62 $237.93
HEISE HOT SPRINGS 265 Kelly Johnson Way 113 1,133 $158.62 $237.93
LEWIS HART 257 Kelly Johnson Way 114 1,133 $158.62 $237.93
MARY SARGENT-FAMILY 249 Kelly Johnson Way 116 2,080 $291.20 $436.80
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Name Service Address Lot No. Sq. Ft 2012 Fee 2013 Proposed Fee
KEVIN LEE 239 Kelly Johnson Way 118 1,280 $179.20 $268.80
BART WEBSTER 225 Kelly Johnson Way 122 1,344 $188.16 $282.24
BLAINE HALL 215 Kelly Johnson Way 124 1,280 $179.20 $268.80
T. KAY BAKER 211 Kelly Johnson Way 125 1,312 $183.68 $275.52
CRAIG FRISBY 205 Kelly Johnson Way 126 1,312 $183.68 $275.52
JASON OWENS 199 Kelly Johnson Way 128 1,312 $183.68 $275.52
JASON OWENS 183 Kelly Johnson Way 134 1,920 $268.80 $403.20
ERIK MOSS/LLOYD MOSS 241 Pappy Boyington Way 218 1,280 $179.20 $268.80
T R WEBSTER & SON INC 173 Kelly Johnson Way 136 1,584 $221.76 $332.64
FARRIS WHEELER 149 Kelly Johnson Way 142 1,680 $235.20 $352.80
LEWIS HART 141 Kelly Johnson Way 144 1,920 $268.80 $403.20
RICHARD SMITH 131 Kelly Johnson Way 146 2,500 $350.00 $525.00
RAY POCOCK 121 Kelly Johnson Way 148 2,000 $280.00 $420.00
ROGER FERGUSON 95 Kelly Johnson Way 156 3,250 $455.00 682.50
RANDY SUTTON 265 Pappy Boyington Way 212 1,290 $180.60 $270.90
DAVID SEARS 259 Pappy Boyington Way 214 1,280 $179.20 $268.80
JUSTIN LAMB 249 Pappy Boyington Way 216 825 $115.50 $173.25
GARY SUMMERS 211 Pappy Boyington Way - A 226 A 1,517 $212.38 $318.57
GLENN F EMBREE 207 Pappy Boyington Way - B 226 B 1,517 $212.38 $318.57
SON RISE INC. 199 Pappy Boyington Way 228 1,376 $192.64 $288.96
JENSEN BROTHERS FARMS 251 Chuck Yeager Way 316 2,500 $350.00 $525.00
JERRY GARNER 235 Chuck Yeager Way 320 1,200 $168.00 $252.00
SCOTT PARKINSON 227 Chuck Yeager Way 322 1,280 $179.20 $268.80
DAVID SEARS 219 Chuck Yeager Way 324 1,302 $182.28 $273.42
AMERIFLIGHT-(UPS) Landing fees Landing $800.00 $800.00
LEE CALDWELL Kelley Johnson Way 32 4900 $686.00 $1,029.00
KERRY SCHNEIDER 455 Kelly Johnson Way 13 4900 $686.00 $1,029.00
133,761 $16,938.50 $25,007.75
Increased Revenues by increasing rate from $0.14 to $0.21 $8,069.25
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Public Testimony in favor of the proposal (5 minute limit): NONE
Public Testimony neutral to the proposal (5 minute limit): NONE
Public Testimony opposed to the proposal (5 minute limit):
David Taylor provided a handout to the governing boards showing rates charged by sister
airports or airports with similar characteristics. The handout also included a rate analysis from the
Wyoming Department of Aeronautics. Mr. Taylor indicated the Airport Board is a recommending
committee to the governing boards. He wanted to take out the costs for capital improvements
within the rental fees. The Airport Board met today to discuss the issues. They appreciate the city
and county’s efforts to maintain the airport. He was concerned higher costs would move airport
business to other airports in the area. He provided a handout to discuss the issue. He reviewed
other airports costs for hangar space. He reviewed fuel costs and the flow fee for fuel.
Airport Flow Fee (fuel) GA land Rental sq./ft.
Rexburg .05 .14 (Current)
Grangeville .07 .07
Buhl n/a $150/yr.
Nampa .02 ?
Council .05 .10
Caldwell none .14
Lewiston .07 .137
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Jerome county owned .07
Sandpoint .06 ?
Blackfoot city owned .10
Burley .05 116/yr
Brigham City .04 .12
Logan .04 ?
2006 Average 2011 Average
2011
Commercial Average
2011 GA Average
Private Hangar Ground Lease $0.10/sq ft/yr $0.20/sq ft/yr (50) $0.22/sq ft/yr (17) $0.13/sq ft/yr (32)
Agricultural Land $32/acre/yr $92.53/acre (5) $92.53/acre (5) --
Commercial-
Non-Aeronautical Use
-- $0.15/sq ft/yr (9) $0.15/sq ft/yr (6) $0.17/sq ft/yr (3)
Industrial - Non-
Aeronautical $0.14/sq ft/yr $0.60/sq ft/yr (4) or 17% of Gross
Revenue (1)
$0.60/sq ft/yr (4) 17% of Gross Revenue (1)
Open Storage -- $0.09/sq ft/yr (3) $0.10/sq ft/yr (1) $0.08/sq ft/yr (2)
Other
Aeronautical
Ground Lease
$0.12/sq ft/yr $0.20/sq ft/yr (15) $0.17/sq ft/yr (8) $0.25/sq ft/yr (7)
Warehouses -- $0.15/sq ft/yr (2) $0.15/sq ft/yr (2) --
Mr. Taylor compared airports that were similar in operations. The Rexburg airport is under the
National Plan of Integrated Airport Systems (NPIAS). NPIAS supplies funding from the Federal
Aviation Administration (FAA).
“The National Plan of Integrated Airport Systems (NPIAS) identifies nearly 3,400 existing and proposed
airports that are significant to national air transportation and thus eligible to receive Federal grants under the
Airport Improvement Program (AIP). It also includes estimates of the amount of AIP money needed to fund
infrastructure development projects that will bring these airports up to current design standards and add capacity to
congested airports.” -http://www.faa.gov/airports/planning_capacity/npias/
The Rexburg/Madison County Airport Board realizes that there will be an increase in the local costs
required to operate the airport and to have the capital improvements. The costs are rising from 5%
to 7%, half of which was covered by the state. The state will cover only 3% of the 7% matching cost
for FAA Grants. The city/county matching funds are going from 2.5% to 4%. He wanted to delay
increases until the runway can be extended and the airport can be updated. The Airport Board
passed a resolution to leave the fee at 14 cents with an automatic escalator. He is worried about
driving business away from the airport. He suggested staying in the middle for pricing.
Council President Mann asked for some history; when was the last hangar built? How many lots
are vacant? Mr. Taylor explained a hangar was built two years ago. There are about 10 to 12 lots that
are vacant. Mr. Taylor said two new hangars are going to be built in St. Anthony instead of Rexburg.
Many hangars are large enough to have four or five tenants.
Commissioner Weber reviewed the Consumer Price Index (CPI) or rate of inflation. Mr. Taylor
recommends an automatic escalator that follows the rate of inflation. City Attorney Zollinger said
this increase would require the airport leases be redone with different rental costs agreements.
Commissioner Smith said the airport hangar building permits in Rexburg are higher than St.
Anthony’s building permit fees.
Mr. Taylor reviewed the pricing structure at different airports that limit airport traffic. They want
more and heavier aircraft coming into Rexburg to help support the airport. He said airports with
Fixed Based Operators (FBO) are more viable.
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“A fixed-base operator (FBO) is a commercial business granted the right by an airport to operate on the airport
and provide aeronautical services such as fueling, hangaring, tie-down and parking, aircraft rental, aircraft
maintenance, flight instruction, etc. In common practice, an FBO is a primary provider of support services to
general aviation operators at a public-use airport either located on airport leasehold property or, in rare cases,
adjacent to airport leasehold property as a through the fence operation. In many smaller airports serving general
aviation in remote or modest communities, the town itself may provide fuel services and operate a basic FBO
facility. Most FBO operators doing business at airports of high to moderate traffic volume are non-governmental
organizations, i.e. either privately or publicly held companies.”
- http://en.wikipedia.org/wiki/Fixed-base_operator
Lewis Hart at the airport reviewed the fees in 2006 and 2007; the proposed increase if fees are an
increase of three fold from five years ago. One of the problems with the local government is it
follows the mentality of the federal government. He reviewed the economic benefit of the airport to
the City of Rexburg. The airport is a window for visitors into Rexburg.
Deliberations as a joint body:
Council Member Busby reviewed the two documents presented by David Taylor. He suggested a
lower increase. He did not think 50% was a good increase; he recommended a smaller incremental
increase. The CPI would be more like a 3% increase. He did not want to drive people away.
Commissioner Todd Smith agreed with Council Member Busby to keep the rental fee low; plus
hanger owners pay property tax on the hangars. They do not want to pay for capital improvements
on the airport. In kind matching funding would be a better way to pay for capital improvements.
Council Member Smith asked Mr. Taylor and Mr. Hart if they knew the number of out of town
visitors that fly into the airport. Mr. Taylor said anyone coming to Rexburg to open a business will
probably bring an airplane. Others will come to Rexburg if the airport runway is extended and if the
airport was updated. It is a different feel to go to an airport where they say, “Welcome to our city.”
Craig Frisby said the county was doing some work at the airport last Monday morning and six
transient planes landed at the airport during that morning. The fuel he sells is 40% to 50% to
transient customers.
Council Member Sutherland asked how the rent affects the transient customers; Mr. Taylor said it
does not; however, he did not want the rental fees to pay for transient traffic.
Commissioner Weber asked how the price increases have gone on in the past. Financial Officer
Horner explained it has not been a regular increase. Commissioner Weber asked if there is another
industry indicator besides the CPI to be in line with other airports; he would like to evaluate the
options and get on a schedule. Mr. Taylor did not want to schedule the airport out of business.
Commissioner Weber said the airport can be a better place by working with the city/county
governing boards to put improvements into action to be more inviting to customers at the airport.
Mr. Taylor asked to have a city/county airport staffer assigned to be an airport director. He
suggested Nampa as an example of a city with an airport director.
Commissioner Weber asked what would happen if the airport loses their FBO. Mr. Taylor said we
need to create a sustainable environment for the FBO’s so they can stay in business.
Commissioner Ricks said the meeting has been very informative concerning the future of the
airport. He called for some short and long term plans; plans to serve current needs and a long term
plan to serve future needs that come. He suggested a lower increase than 50%. He appreciated Mr.
Taylor for the information.
Council President Mann agreed with the position of Commissioner Ricks and others. He
suggested a schedule to review the issue.
Council Member Busby moved to table the issue until the governing boards can have a joint
meeting with the airport board. The motion failed for lack of a second.
Mayor Woodland asked for additional input.
Council Member Smith asked to come to an agreeable rate with a scheduled plan in the future.
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Commissioner Smith asked what would happen in the end if the governing boards disagreed. City
Attorney Zollinger said the two governing bodies must agree on the same action in order for what is
already in place to be changed.
Council Member Smith moved to raise the airport rate by 3 ½ cents to 17 ½ cents; Council
Member Sutherland seconded the motion; discussion:
Those voting aye Those voting nay
Council Member Smith Council Member Busby
Council Member Sutherland
Council President Mann
The motion carried.
Mayor Woodland deferred the proposal to the County Commissioners for consideration:
Commissioner Weber asked Council Member Smith how she arrived at the 3 ½ cents. She said it would raise the fees by about $4,000 towards the airport budget deficit.
Commissioner Ricks asked for clarification in the event of a different rate proposal from the
county.
City Attorney Zollinger explained both governing boards must have matching decisions to allow the proposal to be approved.
Commissioner Smith recommended following the lease agreement of 10% maximum increase
instead of so many cents increase.
City Attorney Zollinger explained the annual renewable leases are negotiable every year.
Commissioner Smith said the leases say up to a 10% increase. He said the airport is currently comparable to other airports.
Commissioner Smith moved to leave the rents the same for one more year with dialog with the
Airport Board; leaving the capital improvements out of the equation; Commissioner Weber seconded the motion; Commissioner Ricks called for a vote:
Those voting aye Those voting nay
Commissioner Smith NONE Commissioner Weber
Commissioner Ricks
The motion carried.
Mayor Woodland said the issue has been tabled for one year.
Mr. Taylor asked to consider the issue every August in the budget process and compare the rental rate with other similar airports. The needs are there and they are compelling; he did not want to get
out of line with other airports within the state and other states. The rates he presented tonight were current rates at other airports.
Finance Officer Horner asked to address the deficit of $23,000. Public Works Director Millar said
the deficit has been accumulated over several years. Council Member Busby indicated the deficit was planned to be covered by a grant which did not materialize.
Deputy Finance Officer Nielson said each $150,000 in grant money cost the airport $7,000 to add
to the deficit.
Finance Officer Horner explained the costs incurred (city engineering and administration) by the airport were half of what it would have cost with an outside firm. To bring it to zero it should be split
between the county and city.
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Commissioner Weber said the county was not always aware of the costs to accept the grants and
the costs incurred by the airport for engineering.
City Attorney Zollinger said the city started to do the engineering work a few years ago to cut the
costs for hiring engineering. He recommended for the city and county to have a joint work meeting
to discuss the incurred costs and a method on splitting them between the city and county. The
county may need to be credited with in kind work like gravel, etc.
Council Member Busby agreed with the position taken by the county commissioners. The costs
incurred should be discussed in a work meeting.
Deputy Finance Officer Nielson said the city needs to pay their share $4,200 for paving the entry
way at the front gate of the airport.
Council Member Busby moved to have a joint work meeting with the County Commissioners at
the Rexburg Madison County Airport with the Airport Board at 4:00 P.M., November 07th, 2012;
Council President Mann seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Busby None
Council Member Sutherland
Council President Mann
Council Member Smith
The motion carried.
The County Commissioners will verify their schedule with the County Clerk.
B. 7:30 P.M. Joint City/County public hearing to amend the Golf Fees by Resolutions 2012 – 09
and Resolution – 353 respectively:
Presentation by staff:
Deputy Finance Officer Matt Nielson the revenue has stayed fairly flat. The municipal golf
course revenue is down with the loss of classes at the municipal golf course. The recommended
increase is just below 5%; an average of about 4.6%. Mayor Woodland asked for a couple of
examples to help bring the rate increase into perspective. Deputy Finance Officer Nielson
explained the Teton Lakes nine holes rate during the week goes up from $13.35 to $13.68 and
season passes rise from $420.75 to $441.75. The golf board has recommended the increase.
County Commissioner Ricks asked if the rates were comparable with other golf courses. They
are comparable. Deputy Finance Officer Nielson explained our prices are still lower than most
comparable golf courses.
County Commissioner Smith indicated the equipment at the golf course will be in need of new
mowers, etc. at some point. Forgoing capital expenditures will eventually be a problem. Deputy
Finance Officer Nielson indicated the course manager has forgone increases to keep the costs low.
They have budgeted for capital expenses this next year.
Public Testimony in favor of the proposal (5 minute limit): NONE
Public Testimony neutral to the proposal (5 minute limit): NONE
Public Testimony opposed to the proposal (5 minute limit): NONE
Council President Mann moved to accept the new golf fees as published by Resolution 2012-09; Council Member Sutherland seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Busby None
Council Member Sutherland
Council President Mann
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Council Member Smith
The motion carried.
Mayor Woodland deferred the proposal to the County Commissioners for consideration:
Commissioner Weber moved to accept the new golf fees as published by Resolution – 353; Commissioner Smith seconded the motion; Commissioner Ricks called for a vote:
Those voting aye Those voting nay
Commissioner Smith NONE Commissioner Weber
Commissioner Ricks
The motion carried.
Mayor Woodland indicated the golf rates will be increased as proposed.
Break at 9:00 P.M.
C. 7:30 P.M. City public hearing to amend the Recreation, Street, and Wastewater Fees by Resolution 2012-09:
Presentation by staff:
Finance Officer Horner reviewed the remaining proposed fee increases including recreation,
street, and wastewater capacity fees. Street claw back fees are charged to get a return on the city’s
investment in new construction of streets when a new customer connects to the city’s utility lines.
Council President Mann reviewed the recreation fees. He requested more information on the
end result of the recreation events. Deputy Finance Officer Nielson said the Rush Triathlon event
and other events are going to be in the red. The big change was to raise the late fee for entering
the event. It will help manage the events cost. The Rush Triathlon has averaged about $6,000 in
the red; however, it does bring business into Rexburg. The Teton Dam Marathon revenue has
been down too. The city had to pay contract costs that have carried over from the last year.
Mayor Woodland opened the public hearing.
Public Testimony in favor of the proposal (5 minute limit): NONE
Public Testimony neutral to the proposal (5 minute limit): NONE
Public Testimony opposed to the proposal (5 minute limit): NONE
Mayor Woodland closed the public hearing.
Council President Mann moved to approve the proposed Recreation, Street, and Wastewater Fees
increases by Resolution 2012 - 09; Council Member Busby seconded the motion; Mayor Woodland
asked for a vote:
Those voting aye Those voting nay
Council Member Busby None
Council Member Sutherland
Council President Mann
Council Member Smith
The motion carried.
CITY OF REXBURG MASTER FEE LIST
Dept. Category Type Current Fee Proposed Fees Effective
Golf Card Replacement Replace Players Golf Card $ 4.95 $ 5.19 12/1/2012
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Golf Coupons Coupon-Muni Only (12 9-Hole Rounds) $ 98.96 $ 103.54 12/1/2012
Golf Coupons Coupons (12 9-Hole Rounds) $ 133.68 $ 139.86 12/1/2012
Golf Daily Fees Rexburg Municipal 18 Hole $ 13.68 $ 14.15 12/1/2012
Golf Daily Fees Rexburg Municipal 18 Hole Junior $ 8.49 $ 8.73 12/1/2012
Golf Daily Fees Rexburg Municipal 9 Hole $ 9.81 $ 10.14 12/1/2012
Golf Daily Fees Rexburg Municipal 9 Hole Junior $ 4.95 $ 5.19 12/1/2012
Golf Daily Fees Rexburg Municipal Add 9 $ 3.87 $ 4.01 12/1/2012
Golf Daily Fees Rexburg Municipal Add 9 Junior $ 3.54 $ 3.54 12/1/2012
Golf Daily Fees Rexburg Municipal Misc. Class Round-9 Hole $ 3.87 $ 4.01 12/1/2012
Golf Daily Fees Teton Lakes 18 Hole $ 18.77 $ 19.34 12/1/2012
Golf Daily Fees Teton Lakes 18 Hole Junior $ 14.81 $ 15.33 12/1/2012
Golf Daily Fees Teton Lakes 18 Hole-Weekend $ 21.70 $ 22.41 12/1/2012
Golf Daily Fees Teton Lakes 9 Hole $ 13.35 $ 13.68 12/1/2012
Golf Daily Fees Teton Lakes 9 Hole Junior $ 9.86 $ 10.14 12/1/2012
Golf Daily Fees Teton Lakes 9 Hole-Weekend $ 14.34 $ 14.62 12/1/2012
Golf Daily Fees Teton Lakes Add 9 $ 5.42 $ 5.66 12/1/2012
Golf Daily Fees Teton Lakes Add 9 Junior $ 4.95 $ 5.19 12/1/2012
Golf Daily Fees Teton Lakes Add 9 Weekend $ 7.36 $ 7.78 12/1/2012
Golf Daily Fees Teton Lakes Misc. Class Round-9 Hole $ 3.87 $ 4.01 12/1/2012
Golf Misc. Fee Class Fee $ 148.35 $ 155.66 12/1/2012
Golf Passes 2nd Season Pass $ 311.79 $ 327.36 12/1/2012
Golf Passes 3 Month Pass $ 321.93 $ 337.97 12/1/2012
Golf Passes College Pass $ 321.93 $ 337.97 12/1/2012
Golf Passes Family Pass $ 787.50 $ 826.65 12/1/2012
Golf Passes Junior Pass $ 158.25 $ 166.04 12/1/2012
Golf Passes One Month Pass $ 123.35 $ 129.48 12/1/2012
Golf Passes Season Pass $ 420.75 $ 441.75 12/1/2012
Golf Passes Senior Pass-Before Noon Monday thru Friday $ 262.50 $ 275.47 12/1/2012
Recreation Fall Rec Programs Cyclo-Cross: Adult 1 day Race $ 20.00 $ 25.00 9/6/2012
Recreation Fall Rec Programs Cyclo-Cross: Cubez 1 day (Youth) $ 10.00 $ 15.00 9/6/2012
Recreation Fall Rec Programs Cyclo-Cross: Cubez Series (Youth) $ 20.00 $ 25.00 9/6/2012
Recreation Fall Rec Programs Girls Basketball (Grades 2-8) $ 33.00 $ 33.00 9/6/2012
Recreation Fall Rec Programs Mens Basketball League Per Team $ 375.00 9/6/2012
Recreation Rush Triathlon Maximum Late Fee $ 40.00 9/6/2012
Recreation Rush Triathlon Olympic Distance, individual $ 60.00 $ 70.00 9/6/2012
Recreation Rush Triathlon Olympic Distance, team $ 120.00 $ 125.00 9/6/2012
Recreation Rush Triathlon Pre-race dinner, extra meal(s) $ 6.25 $ 7.50 9/6/2012
Recreation Rush Triathlon Sprint Distance, individual $ 45.00 $ 55.00 9/6/2012
Recreation Rush Triathlon Sprint Distance, team $ 105.00 $ 110.00 9/6/2012
Recreation Summer Rec Programs Golf - Youth (Ages 11-18) per person $ 38.00 $ 45.00 9/6/2012
Recreation Summer Rec Programs Soccer per person $ 22.00 $ 25.00 9/6/2012
Recreation Teton Dam Marathon Booth Space fee $ 26.00 $ 30.00 9/6/2012
Recreation Teton Dam Marathon Booth Space w/ electricity $ 36.00 $ 40.00 9/6/2012
Recreation Teton Dam Marathon Dinner -- pre-paid per person $ 6.25 $ 7.50 9/6/2012
Recreation Teton Dam Marathon Maximum Late Fee $ 40.00 9/6/2012
Recreation Teton Dam Marathon Race: 5 K per person $ 30.00 9/6/2012
Recreation Teton Dam Marathon Race: 10k per person $ 31.00 $ 35.00 9/6/2012
Recreation Teton Dam Marathon Race: Family Fun Run per person $ 3.00 $ 10.00 9/6/2012
Recreation Teton Dam Marathon Race: Full Marathon per person $ 52.00 $ 55.00 9/6/2012
Recreation Teton Dam Marathon Race: Half Marathon per person $ 47.00 $ 50.00 9/6/2012
Recreation Teton Dam Marathon Race: Team Relay -- each member fee $ 41.00 $ 45.00 9/6/2012
Recreation Winter Rec Programs Boys Basketball Camp per person $ 10.50 $ 12.00 9/6/2012
Recreation Winter Rec Programs Boys Basketball per person $ 32.50 $ 33.00 9/6/2012
Recreation Winter Rec Programs Mens Basketball League Per Team $ 375.00 9/6/2012
Streets Claw-back Sidewalk Fee Sidewalk per square yard $ 37.00 9/6/2012
Streets Claw-back Curb & Gutter Fee Curb & Gutter per linear foot $ 13.00 9/6/2012
Streets Claw-back Street Construction Fee Street Construction per square yard $ 22.00 9/6/2012
Wastewater In-City Utility Fee Capacity Fee per gallon per day over 328 gpd $ 5.18 $ 5.97 9/6/2012
Wastewater In-City Utility Fee Capacity Fee per Home or minimum fee $ 1,700.00 $ 1,958.00 9/6/2012
Wastewater In-City Utility Fee Capacity Fee per Non-Singles Apartment $ 697.00 $ 800.00 9/6/2012
Wastewater In-City Utility Fee Capacity Fee per Singles Only Apartment $ 1,295.00 $ 1,493.00 9/6/2012
Wastewater Out-of-City Utility Fee Capacity Fee per gallon per day over 328 gpd $ 7.77 $ 8.96 9/6/2012
Wastewater Out-of-City Utility Fee Capacity Fee per Home or minimum fee $ 2,550.00 $ 2,937.00 9/6/2012
Wastewater Out-of-City Utility Fee Capacity Fee per Non-Singles Apartment $ 1,045.50 $ 1,200.00 9/6/2012
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Wastewater Out-of-City Utility Fee Capacity Fee per Singles Only Apartment $ 1,942.50 $ 2,240.00 9/6/2012
Wastewater Sugar and Teton Fee Capitalization Fee per gallon per day $ 6.04 $ 7.62 9/6/2012
CITY OF REXBURG RESOLUTION NO.: 2012 – 09
MADISON COUNTY RESOLUTION NO.: 2012 – 353
A RESOLUTION OF THE CITY OF REXBURG AND MADISON COUNTY, IDAHO, ADOPTING A NEW RATE SCHEDULE FOR CERTAIN FEES.
WHEREAS, the City Council & County Commission desire to maintain
the overall quality of life experienced by its constituents; and,
WHEREAS, the City Council & County Commission desire to set certain fees so that they cover the cost of the services provided through the
payment of those fees;
NOW THEREFORE, be it resolved by the Mayor and the Council of the City of Rexburg, and the County Commission of Madison County, effective
September 6, 2012 or thereafter as specified, that the fees in the attached list shall be charged as specified:
________________________________ Richard S. Woodland, Mayor
ATTEST:
___________________________________ Blair D. Kay, City Clerk
_____________________________________
Kimber Ricks, Chairman of the Board of Commissioners
ATTEST:
___________________________________ Kim Muir, County Clerk
Items for Consideration: A. Legacy Flight Museum Presentation – John Bagley
John Bagley presented a report on the overhead screen for financing the Legacy Flight Museum.
The Legacy Flight Museum is becoming more popular with the community. He reviewed the library
of planes listed on their web site. He is concerned with the long term plans for the museum. Two
planes were lost to the museum when Danny Summers lost his life in a plane crash. The museum
owns the Bird Dog, T-6, and the Boeing Stearman which needs repairs of $50,000 to $75,000 to
recover for a value of $125,000. They have received tractor donations from his brother Terry Bagley
for the museum. They are selling some of the tractors to put the funds into museum fund. He is
concerned about building the inventory of planes at the museum. He said it is expensive and
difficult to maintain the fighter aircraft. They fly their personal planes without insurance. The
museum is still standing on its own.
Council Member Sutherland asked Mr. Bagley what plane he would request to add to the
museum. Mr. Bagley said a 195 Cessna would be his top priority. He is working on buying a Callair
plane with his own money. There were planes built in Rexburg in the past. He would like to have
one of those planes if it was available. A Ford Tri-motor or a DC3 would be great. Mr. Bagley is
looking for planes that do not require pilots with a lot of experience and that are easier to fly. He
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was working with the military to get a Warthog to put on a pole at the airport museum. He discussed
other planes including a C45, which is a baby DC3.
Council President Mann asked if there was a way to gain more local interest to increase revenue.
Mr. Bagley said the assets at the museum are between 3-4 million dollars. The museum pays their
utility expenses on their own. The county helps keep the parking lot cleared. The city helps with
insurance, etc. They could fill another building with donated items if the space was available. He
asked for a budget to help improve the traffic at the museum.
Finance Officer Horner requested the city and county to help repair the Stearman plane. It will be
worth $100,000 to $150,000 after the maintenance is complete. He suggested transferring $10,000 of
city funds to the effort.
Council Member Sutherland thanked the Airport Board and Mr. Bagley for being generous to the
city. Mr. Bagley said the museum has some very unique planes.
Commissioner Ricks complimented Mr. Bagley and thanked him for being a great asset to the
community.
Mr. Bagley requested a grant writer for the museum to build internal inventory. He suggested the
use of grants would help the museum. He does not have the time to find grants.
Mayor Woodland said the city could provide grant writing to help the museum.
Mr. Bagley said Todd from Rigby is a great help to maintain the museum planes. Todd could have
a great influence on the future of the museum after John is no longer around. Mr. Bagley’s main
concern is the future of the museum. The museum needs someone to manage it after he is gone.
Commissioner Ricks indicated the county could help with grant writing too.
Council Member Busby asked for some time to explore options to help with the maintenance of
the Stearman plane.
Council President Mann suggested helping with the utilities or help with the air show which
would be helpful for building museum assets. Mr. Bagley explained that they would be appreciative
of any help they receive from the city. Current planes on display may go away some time in the
future.
Staff Reports:
A. Public Works: – John Millar
Public Works Director Millar reviewed projects.
1. Treatment Plant switch over is going on tonight when the flows are low while the students
are out of town.
2. 3rd East street paving is complete.
3. 2nd South street project was completed. It was an amazing project.
4. 7th South and 4th West final costs are complete. The close out amount on both projects is
below the initial amount.
Summary of 7th South and 4th West Projects:
Project Name
Initial
Amount
Close Out
Amount
% of Initial
Amount
7th South 5th West to Armory $328,345.00 $315,675.10 96%
4th West $63,390.00 $62,821.80 99%
5. Pioneer rail road crossing needs to be re-planked.
6. Crack sealing will be done in cooler weather.
7. A city pool boiler needs to be repaired. The fire brick cracked and broke. The piping was
redone to share the two boilers between the two pools.
18
8. Ultraviolet disinfection is being installed at the wastewater plant.
9. A new sludge thickening device is being installed at the wastewater plant.
B. Finance Department – Richard Horner - NONE
Calendared Bills and Tabled Items:
A. “LAND USE ACTION” – BILLS RECOMMENDED/APPROVED IN A LAND USE
B. PUBLIC HEARING PROCEDURE: NONE
C. BILL Introduction:- NONE
D. First Reading: Those items which are being introduced for first reading:- NONE
E. Second Reading: Those items which have been first read:
Discussion:
1. Ordinance 1089 – Amend Appropriation Budget 2012
Council Member Sutherland moved to approve the second reading of Ordinance 1089 amending
Appropriation Budget 2012; Council Member Smith seconded the motion; Discussion: Mayor
Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Busby None
Council Member Sutherland
Council President Mann
Council Member Smith
The motion carried.
2. Ordinance 1090 – False Alarms (Police and Emergency Services)
Council Member Sutherland moved to approve the second reading of Ordinance 1090 concerning
False Alarms for Police and Emergency Services; Council Member Smith seconded the motion;
Discussion: Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Busby None
Council Member Sutherland
Council President Mann
Council Member Smith
The motion carried.
F. Third Reading: Those items which have been second read: Discussion:
1. Ordinance 1088 – Appropriation Budget 2013
Council Member Sutherland moved to approve the Third Reading of Ordinance 1088;
Council Member Smith seconded the motion; Discussion: Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Busby None
Council Member Sutherland
Council President Mann
Council Member Smith
The motion carried.
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Mayor’s Report:
Council President Mann discussed the Spanish Dancers showing their dances to the City Council
at some point this fall. Mayor Woodland said the city is doing very well concerning the budget. The
state of the city is very good. Council President Mann asked for a full recreation report in October.
Council Member Busby requested a public report on the Pinnacle swimming pool and its ownership.
There was public confusion on ownership of the pool. The city does not own the pool; however the
city made a proposal which was turned down by the buyer of the Pinnacle pool. The web site could
be used to provide more public information. Discussion on providing a fact or fiction section on the
city homepage. Council Member Smith asked to have the Mayor’s Report after the committee
reports on the agenda. She asked to have more information at the beginning of the meeting for the
public to hear. Mayor Woodland said they are continuing to work on Economic Development. He
mentioned the new business that is renting part of City Hall.
Discussion on the 18 month lease for a renter at City Hall to employee up to 200 people. The new
alarm company has found Rexburg to be a good location to supply their need of employment. They
hope to find a permanent location within the 18 months.
Consent Calendar: The consent calendar includes items which require formal City Council action,
however they are typically routine or not of great controversy. Individual Council members may ask
that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
A. Minutes from August 16 and August 22, 2012 meetings B. Approve the City of Rexburg Bills
Council Member Smith moved to approve the Consent Calendar; Council Member Busby seconded the
motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Busby None
Council Member Sutherland
Council President Mann
Council Member Smith
The motion carried.
Council Member Busby moved to adjourn; Council Member Smith seconded the motion; Mayor
Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Busby None
Council Member Sutherland
Council President Mann
Council Member Smith
The motion carried.
Adjourned at: 9:56 P.M.
_____________________________ Richard S. Woodland, Mayor
Attest:
________________________________
Blair D. Kay, City Clerk