HomeMy WebLinkAbout2011.11.16 CITY COUNCIL MINUTES1
November 16, 2011
Mayor Richard Woodland
Council Members: Christopher Mann – Council President Rex Erickson Donna Benfield Bruce Sutherland Brad Egbert Adam Stout City Staff: Stephen Zollinger – City Attorney Richard Horner – Finance Officer John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Blair Kay – City Clerk
7:00 P.M. City Hall – Pledge to the Flag
Boy Scout Troop 303 led the Pledge of Allegiance.
Garon Bell said the prayer.
Roll Call of Council Members:
Attending: Council President Mann, Council Member Sutherland, Council Member Egbert, Council
Member Stout, Council Member Erickson and Mayor Woodland.
Council Member Benfield asked to be excused.
Mayor Woodland welcomed the Boy Scouts to the meeting.
Public Comment: on issues not scheduled on the agenda (limit 3 minutes)
Stacy Bower asked for a safety study for Millhollow Road with concern for pedestrian traffic. The
Junior High School is at the bottom of Millhollow Road. The issue is that there are no crosswalks up
the hill. Council Member Sutherland said the challenge on the east side of the road is the lack of city
right-of-way due to homes built too close to the road. There is not a sidewalk; so, he will refer the
request to the Traffic and Safety Department. Mr. Bower was concerned with Pedestrian safety.
Candice Applebee is a student at BYU-I. They met with the MYAB to support a drug prevention
program. They found Idaho Drug Free Programs for schools were needed. The students agree to an
initial drug test to enter the program; follow-up drug tests are all voluntary. It is a statewide program
with available scholarships. Students get a membership program to take advantage of the program
benefits. She is seeking some funding to start it at $150.00 with a $95.00 annual maintenance fee.
Council Member Stout asked if there were additional charges paid by students for testing. She
indicated the initial fee would pay for the membership card and drug test cups. Council President
Mann said the MYAB could fund the program from their own budget. Council Member Sutherland
asked how the additional funding and recruitment would be handled. It is a separate club through
the school system. Enrollment would be done during club registration at the high school.
Advertising would be done at the high school through posters. The official name of the club is
Idaho Drug Free Youth. Council President Mann said they sent MYAB students to Coeur d’ Alene
for training.
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Meeting
November 16, 2011
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Discussion on the random testing program. Council Member Erickson did not think drug users
would join the club. She said it is to support students who want to remain drug free.
Kellsy Johnson (another student) said it is to raise awareness. Council President Mann said it would
be a better fit to have the support under the school district. Council Member Sutherland asked if the
school board and superintendant were contacted to support this proposal first before asking for the
city’s sponsorship. The city is concerned with crossing over jurisdictional boundaries. City Attorney
Zollinger said it was not a jurisdictional problem. Council Member Egbert was very impressed with
the presentation. He asked to consider funding...
Council Member Egbert moved to approve funding the $150 start up fee out of the MYAB
budget; Council Member Mann seconded the motion if it is paid out of the MYAB fund; Mayor
Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
Presentations:
A. Official City Election Results – City Clerk
City Clerk Blair Kay the explained the new state election law. He said Madison County is now in
charge of the City elections. He reviewed the elections results.
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Council Member Sutherland moved to ratify the Official City Election Results as canvassed by the
County Commissioners of Madison County on Thursday, November 10th; Council Member Erickson
seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
Recently elected City Council Members Jerry Merrill and Sally Smith were in attendance and they were
congratulated on their new positions with the city as City Council members.
B. Rexburg Children’s Museum Business Model – Barbara Huston
==========================================================
Rexburg Children’s Museum
Board of Directors:
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Barbara Huston
940-704-4805 hustonbarb@yahoo.com
Jenny Huston
940-224-5428
jennyandtwo@hotmail.com
Scott Huston
208-403-2840
scottallen12@hotmail.com
Executive Summary: The Children’s Museum of Rexburg is a hands-on science learning center targeting the age group 2-16 but including all age groups. We have not found a location and are hoping to work through
the city to find a 5000 square foot building that we can use for a nominal fee. What makes this
unique is the fact that the children can touch everything that’s in the museum and a great deal of
the displays and exhibits will be interactive and will allow children to explore their imaginations in many areas.
It will be registered as a non-profit organization through the state of Idaho and we will join the
Association of Children’s Museums. This is an umbrella organization with over 320 children’s
museums located throughout the country, all with the same goals of creating a low priced, easy accessible family museum. We hope to utilize the community for donations and involvement to make this truly a community center.
As residents of this area we have recognized the length of the winters. This often results in
“cabin fever,” especially for small children. The Rexburg’s Children Museum would be a viable outlet for parents looking to let their children just play in a learning, hands-on environment.
Mission Statement:
Helping children develop and explore their interests through hands-on learning in a family
friendly environment.
Management:
Currently our Board of Directors consists of three members. However, we hope to be joined by the mayor and perhaps the city planner so that we will do the things that will truly benefit Rexburg the most.
Financial Projections:
The cost of incorporation as a non-profit organization is $30.00 to the state of Idaho. The
Rexburg’s Children Museum dues are approximately $400 per year. Currently all of our staff is
on a volunteer basis however a paid director would open the door to full-time availability. If we can utilize some of the volunteer staff at the college along with their expertise the displays could
be less expensive compared to purchasing them at a science outlet. Many of the activities would
be easy to put together and the displays could be sponsored by businesses hoping to create
interest in their specific field. The big expense right now is a facility and much of our overhead
will depend on the costs of the facility.
We view the entrance very similar to that of Rexburg Rapids which is currently $5 per person.
We intend to offer family memberships, a family group price, and sponsor some evening
activities such as ‘dollar per slice of pizza night’ or ‘family movie night’ etc.
Goals: Our short term goals are:
1. Receive involvement from the community to help get started. 2. Get a donation from a community business to begin the operation. For example, the
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children’s museum in Bozeman, MT began with a $15,000 donation from the Hampton Inn
in Bozeman. For this they received a large sign in the lobby thanking them for their
contribution.
Our long term goals are:
1. Develop activities that encourage children to explore science worlds in a way that’s fun and expose them to a variety of interests which could later perk an interest in a specific career.
2. We would like to create a real community center where parents can bring their children in a
non-threatening, educational environment. They can bring a lunch and just spend quality
time with each other. 3. We would like to be settled and financially stable so that we can continue to expand.
Personnel: We would like to have a full-time director who would be paid a full salary and a staff of 2 or 3
who would be paid an hourly rate. The displays would be purchased with donation money or
built by sponsors. We hope to utilize the BYUI and some of the student expertise that they can
provide. We could use high school classes to make displays, to volunteer time, and to help with the creative aspect of the museum.
Legal and Insurance:
Incorporating as a non-profit organization comes with its own set of rules which we intend to
follow. We would also like the cooperation of the city of Rexburg. Insurance would be
purchased for liability and for property damage. A certain amount of insurance is included in
incorporating with the Association of Children’s Museums. ==========================================================
Barbara Huston is a mother of 11 children from Lewisville. They go to Rexburg for their entertainment. She proposed the business model for a children’s museum in Rexburg. She
referenced the children’s museum in Bozeman in Montana as a good example to follow. She asked the city to support the proposal to bring the children’s museum to Rexburg with local sponsorships.
She referred to a national museum network to seek support for this proposal. She needs a 5,000 sq ft building with some startup seed money. The project would be run on part time and volunteer help.
She reviewed the options for fees to accommodate families having a $20.00 ceiling for a family. It is a place for children to interact with the exhibits. She said the sky is the limit; based on your
imagination. It must be supported by the city to get a non-profit organization. She hoped for community support.
The City Council took the proposal under advisement.
Committee Liaison Assignments for 2011:
A. Council Member Adam Stout Trails of Madison County · Traffic & Safety Committee ·
Airport Board
Council Member Stout reported on a movement initiated by some students from BYU-I to increase bike safety and access in Rexburg. He mentioned the Tabernacle Orchestra
performance last Thursday. Roger Harris said they practice every Wednesday from about 7:30 p.m. to 10:00 p.m. On Thanksgiving Morning there is a Choir Concert at 10:00 a.m. It is very
good with a lot of local talent. It is worth attending.
B. Council Member Brad Egbert Legacy Flight Museum · Parks & Recreation · IBC Committee
Council Member Egbert had nothing to report.
C. Council Member Bruce Sutherland Museum Committee · Beautification Committee · Traffic & Safety Committee
Council Member Sutherland had nothing to report.
D. Council President Christopher Mann Emergency Services Board · School Board · MYAB
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Council President Mann said he met with Chief Child from the Fire Department that
afternoon. He reported the Fire Department and Emergency Services is going great. MYAB is
working on shop with a cop. Saturday is a martial arts event. Free carousel rides at Porter Park
on December 16th.
E. Council Member Donna Benfield Police Department · Romance Theatre Committee · Rexburg
Arts Council · Tabernacle Civic Center · School Board
Council Member Benfield was excused.
F. Council Member Rex Erickson Golf Board · Planning & Zoning · Rexburg Redevelopment Agency
Council Member Erickson reported the Rexburg Redevelopment Agency is planning a meeting on
November 22nd to help fund the new parking lot. The golf board is losing Mr. Thompson; Kurk
Ricks has been recommended by the golf board to replace Mr. Thompson.
Council Member Egbert moved to ratify the appointment of Kurk Ricks to the golf board;
Council Member Erickson seconded the motion; Mayor Woodland asked for a roll call vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
Public Hearings:
A. 7:45 P.M. Final Assessment Role for LID 40 by Ordinance 1077 – Matt Nielson
Staff presentation of LID 40 – Matt Nielson
Deputy Finance Officer Matt Nielson explained LID 40 mostly consists of projects between 6th
and 7th South between 5th and 2nd West. The final assessment was significantly lower by about 25%
of estimate. The property owner’s part of the project is $581,000. A letter to notify all of the
property owners was sent out. There were also two notifications published in the newspaper. There
were no letters, or written complaints about LID 40. There were several calls where people had
questions, but there were no complaints.
Those in favor of the proposal: NONE
Those neutral to the proposal: NONE
Those opposed to the proposal: NONE
City Council deliberation of LID 40.
Council Member Erickson asked if the ordinance needed three readings. If read three times the
due date in future years for LID payments would be December 21, just before Christmas. After the
public hearing there can be no more deliberation on it.
Council Member Egbert moved to suspend the rules for Ordinance 1077 to approve LID 40;
Council Member Sutherland seconded the motion; Mayor Woodland asked for a roll call vote:
Those voting aye Those voting nay
Council Member Egbert Council Member Stout
Council Member Erickson Council President Mann
Council Member Sutherland
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The motion carried.
Council Member Egbert moved to third read and approve Ordinance 1077 for LID 40 as
discussed; Council Member Sutherland seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
B. 8:00 P.M. Final Assessment Role for LID 41 by Ordinance 1078 – Matt Nielson
Staff presentation of LID 41 – Matt Nielson
Deputy Finance Officer Nielson gave the locations of the parcels. All property owners came in
lower than the estimate, except one. The LID involves Pioneer Road, 7th South near the middle
school and a little piece of land by the tower on Barney Dairy Road. The total property owners’
costs came to about $179,000. The interest rate will be 5.5% on both ordinance 1077 and 1078,
which is lower than it would be through a bank. All of the work has been completed.
Those in favor of the proposal: NONE
Those neutral to the proposal: NONE
Those opposed to the proposal: NONE
City Council deliberation of LID 41.
Council Member Egbert moved to suspend the rules for Ordinance 1078 to approve LID 41;
Council Member Sutherland seconded the motion; Mayor Woodland asked for a roll call vote:
Those voting aye Those voting nay
Council Member Egbert Council Member Stout
Council Member Erickson Council President Mann
Council Member Sutherland
The motion carried.
Council Member Sutherland moved to third read and approve Ordinance 1078 for LID 41 as
discussed; Council Member Stout seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
C. 8:15 P.M. Amend city fees including Airport, Rexburg Rapids and Parks – Staff
(Resolution 2011 – 13 City Fees)
Staff presentation to amend the city fees – Matt Nielson
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The fee changes will impact the Airport, Parks and Recreation Departments. Matt reviewed the
proposals recommended by the Airport Board. The landing fee would be changed from $500 to
$800. This will impact one company. The lot leases will be raised from 12 cents per square foot to
14 cents per square foot. Ball Diamond fees would go from $16 to $20. The Madison Baseball
Association would be affected by about $500. It is still being subsidized about 50%.
Rexburg Rapids fees would change for open swim admissions:
Proposed Changes for Open Swim Admissions (Changes in Red)
Open Swim Daytime
1 - 5:30
Evening
5:30 -8:00
Open Swim (0-3 yr.) *Swim diaper & liner required, not included. Free Free
Open Swim (1-3 yrs.)
*Swim diaper & liner required. Swim diaper included $ 2.25 $ 2.00
Open Swim (under 48″ tall) $ 3.75 $ 3.00
Open Swim (48″ or taller) (Age 4 - 59) $ 5.00 $ 4.50
Open Swim (age 60+) $ 4.00 $ 3.00
Slide Pass (48″ or taller only) $ 1.50 Free
Non-Swimming Entry $ 2.75 $ 2.75
Tuesday &Thursday Evenings -exclusive rental only $ 875.00
Why Make Proposed Changes to Admission?
No Material difference in admission revenues collected (i.e. Using last year’s admission,
revenues would increase over $1600)
Inventory sales revenues would increase
Admission would be free for younger ages (0-3) and could possibly attract more paying adults
Simplify the admission pricing and speed up admission to the park
Encourage purchase of punch cards, which speeds up receipting and offers additional
discounts applicable to all paying patrons.
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Fitness swim lost money last year. An increase from $2.00 to $3.00 is proposed and a 10 punch pass
instead of a 20 punch pass has also been suggested. Armed services personnel and veterans to have
the same rates as senior citizens. A smaller group rate will be offered at $275 for groups in the
evening, and they will be able to reserve a party room or one shelter with their booking. The last
change from the upcoming year will be food can be brought in by anyone. Rexburg Rapids can be
reserved online beginning next year.
Those in favor of the proposal: Joseph Titus at 111 West 7th South Apt. 1308 is in favor of the proposal. It is a good attraction.
He has a family of five. He likes the proposal to allow food into the facility.
Those neutral to the proposal:
Jerry Merrill at 571 Taurus Drive asked about the group $275.00 rate. Deputy Finance Officer Matt
Nielson clarified that it is only for evenings and that there are other group rate discounts offered for
smaller groups.
Those opposed to the proposal: NONE
City Council deliberated on the proposed city fees. Council Member Egbert said the proposed rate
changes are a good idea. Council President Mann agreed with the food proposal on a trail bases.
Council Member Stout moved to approve Resolution 2011 – 13 to amend city fees including
Airport, Rexburg Rapids and Parks; Council Member Egbert seconded the motion; Mayor
Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
Council Member Egbert moved to experiment with allowing food inside the Rexburg Rapids
facility anytime within the allotted area; Council Member Stout seconded the motion; Mayor
Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
Break
Items for Consideration:
A. Rezone – 271 South 2nd West – Community Business Center (CBC) to High
Density Residential 1 (HDR1) - Toyke Meynders
Toyke Meynders reviewed the need to rezone the property to HDR1 for the Days Inn Motel on
2nd West. The swimming pool has been removed; extensive landscaping has been completed and
other changes have been made including a TV room and lounge area for the students. Surrounding
properties are already zoned as HDR or Commercial Business. They are in the PEZ 1 Overlay.
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Council Member Erickson said there were three properties in the area lacking an HDR Zone. It was
recommended by Planning and Zoning to rezone this property to HDR1. His property is only one
block from BYU-Idaho. He plans students to move in January 2nd.
Council President Mann asked if it was single student housing. Mr. Meynders explained the units
will be remodeled with three rooms being combined into one apartment requiring bath and kitchen
changes.
Staff Review: Community Development Director Christensen explained it was a property use
change. The surrounding properties are mostly zoned as HDR1. It meets the Comprehensive Plan Map requirements. Later they will be requesting for a conditional use permit for reduced parking.
Recommended to vote on these separately.
Council Member Egbert moved to approve the rezone of 271 South 2nd West from Community Business Center (CBC) to High Density Residential 1 (HDR1); Council Member Erickson seconded
the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
Council Member Erickson asked if Planning and Zoning was ok with the PEZ Zone overlay for
this property. Yes, they were comfortable with the proposal.
B. Conditional Use Permit – 271 South 2nd West. – to allow a lowered number of parking
spaces through use of the Pedestrian Emphasis Zone (PEZ), Ordinance 1021 – Toyke Meynders
Council Member Egbert moved to approve the Conditional Use Permit at 271 South 2nd West
to allow a lowered number of parking spaces through use of the Pedestrian Emphasis Zone (PEZ)
as conditioned in Planning and Zoning; Council Member Stout seconded the motion; Discussion:
Mr. Meynders did not want to widen the sidewalk to eight feet. The rest of the sidewalk to the
University is only five feet. The idea of the PEZ Overlay was to provide additional pedestrian
amenities to the University to get reduced parking for a development. They have added additional
lighting for the pedestrian amenities. City Attorney Zollinger said their property would have to have
an eight foot sidewalk to get the reduced parking per city code for the PEZ Overlay. Council
Member Erickson recommended adhering to the recommendations of Planning and Zoning.
Conditional Use Permit #11 00318 Toyke Meynders
271 South 2nd West
Proposed Conditions of Approval
1. A site plan reflecting all conditions of approval and incorporating all City standards, e.g. landscaping, parking,
snow storage, drainage, etc. shall be submitted and approved by the City prior to the issuance of a building permit.
2. Design Standards and a landscape plan shall be reviewed and approved by the Design Review Committee prior to
the issuance of a building permit.
3. Lighting shall be low (under 15-feet in height) and not create glare, and as a minimum shall adhere to the City’s
lighting ordinance.
4. To encourage alternative travel options, i.e. bicycling, bike racks and hard surface must be provided. Location of
racks needs to be shown on site plan. This requirement is identified in the PEZ Ordinance.
5. Sidewalk and pathway maintenance to be performed as per the PEZ Ordinance.
6. Parking Contracts to be approved by the City Attorney. The complex management shall be responsible to make
sure that only those with parking contracts be allowed to park at site. BYUI storage parking shall be purchased
by the complex management and contracts made with students for this parking. All other students will have a
contract that clearly states that they do not have a parking space and must not park on the City streets or parking
lots.
7. Requirements of the PEZ Ordinance are to be applied to this project.
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8. The Conditional Use Permit is contingent upon the zone change from CBC to HDR1. 9. 41% parking shall be maintained in perpetuity.
10. The sidewalk along 3rd South shall be 8- feet in width.
Council Member Egbert amended his motion to include the Planning and Zoning conditions;
Council Member Stout amended his second to include the Planning and Zoning conditions; Mayor
Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
C. Rezone – 420 and 450 West 4th South – Community Business Center (CBC)
to Mixed Use 2 (MU2) – Magnuson Motel – Chris Carr
Chris Carr reviewed his proposal to rezone the property for apartment conversion. MU2 Zoning
will allow community housing for student apartments. Newlywed college students are the target
market. It will be a high quality low rent facility. It is going to have a parklike setting with a new
name “Central Park”. There are 39 applications for 6 month or 12 month leases. Most of the
applicants only have one car. The parking survey showed minimal impact on parking with maximum
benefit by location to the University. Location will be key. Discussion on the PEZ Overlay which
ends at the canal on 4th West.
Council President Mann asked about the size of the apartments etc. The size is 276 square feet to
342 square feet. Chris Carr said the idea is to have one couple, but they cannot discriminate against
familiar status. Rent includes the first two people of a family with additional premiums for additional
people in an apartment. These additional fees will discourage more than 2 people in an apartment
and will be priced the same as one or two bedroom apartments. He asked what is contained in a
pocket kitchen. Chris Carr explained that it is a kitchen with just a microwave. There are also
communal kitchens with ovens available for tenant use. They have plenty of parking for 101 tenants.
The applicants are all couples. Their target market is for lower income tenants. The higher
occupancy will be cost effective.
Council President Mann asked about there entrances to 4th South. The PZ Commission asked to
have another access on to 4th West. Community Development Director Christensen said staff was to
review it to see if it was necessary. The city engineer recommended an exit onto 4th West over the
canal. Chris Carr was opposed installing his own bridge onto 4th West; however, he was open to
sharing a bridge on 4th West with the property owner to the north. Their properties have a
connection; however, there is not a road connecting the properties.
Council Member Erickson was concerned with dumping more traffic onto 4th West. City Attorney
Zollinger said the recent traffic study indicated there was no problem with adding more traffic onto
the 4th West and 4th South intersection. The study looks at what the streets can handle. This issue is
to allow a 2nd exit from the parking lot.
Continued discussion on the number of exits needed for this proposal. An engineering evaluation
needs to be considered in this discussion. A recent traffic study was completed concerning the 4th
West traffic dumping on to 4th South; thus, allowing the high density development to the north of
this development to be approved.
Public Works Director Millar reviewed the access onto 4th West; he recommended moving traffic
away from the intersection at 4th South and 4th West. Right hand turns are not the problem;
however, left hand turns across traffic are a concern.
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Council Member Erickson continued to review the traffic flow onto 4th South and 4th West.
He wanted to table it pending the resolution of the bridge onto 4th West. Council Member Egbert
recommended sharing the existing bridge or put in their own bridge.
Council Member Egbert moved to approve the rezone of 420 and 450 West 4th South from
Community Business Center (CBC) to Mixed Use 2 (MU2) conditioned upon providing their own
bridge onto 4th West or share the neighbors bridge to the north onto 4th West; Council Member
Erickson seconded the motion; Council President Mann had concerns about community housing in
hotels; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Erickson Council President Mann
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
D. Wal-Mart Stores, Inc. at 530 North 2nd East for the sale of beer and wine – Mike Bullard
Mayor Woodland reviewed the application from Wal-Mart.
Discussion on licenses. It was clarified that Wal-mart has a state and county license to sell beer and
wine at this location.
Council Member Erickson moved to approve the application to allow the sale of beer and wine
for off-premises consumption at Wal-Mart Stores, Inc. located at 530 North 2nd East; Council
Member Stout seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
E. Resolution 2011-14 City Council Procedural Rules - Staff
The item was deferred for a future time.
Staff Reports:
A. Public Works: – John Millar
1. Parking Lot across the road from City Hall is usable. There is a small section of the
alley that hasn’t been paved. Gravel will be put in so that the 150 feet unpaved section of
alley will be usable in the winter. The power relocation is underway with the rest of the
project to be completed in the spring.
2. The “Left Hand Turn Lane” signal project on Main Street at Center Street and 1st
East is underway with the curbing and gutter installed. Completion is expected at the end
of the year. Heating will be necessary as it gets colder. The project should be finished by
the end of the year.
3. The high pressure sewer line project along Hwy 20 to the sewer plant is moving
forward without incident. It should be near completion in two weeks. It allows a lot of
growth capacity on the south end of town.
4. The sidewalks and paving are still to be completed on Main Street.
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B. Finance Department: - Richard Horner
1. City/Employee Dental Insurance is under review with several options presented to
the City Council. The dental insurance was bid to get the best price for the city and the
employees. There were seven (7) options considered. He presented a chart and
explained the options. The budget was set at a maximum of 10% increase of dental and
health insurance combined. Option seven “Healthy Choice” was supported by the
employee committee. Council Member Sutherland said it was remarkable to keep the
rates at the current level. The current plan is incentivized to encourage good health care
decisions.
Council Member Stout moved to approve Option Seven (7) “Healthy Choice” for the employee
dental insurance as recommended by the employee committee; Council Member Egbert seconded
the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
2. Annual physical – the proposal is to require an annual physical to receive the incentive.
An incentive of $1,700 is proposed with a $2,500 deductable. There are two incentives
per family required for the family coverage. It is preventative health care and it will save
the city money down the road. The physical can catch problems before high medical
costs are incurred. The benefit comes the year after the physical.
Discussion: timing for getting a physical this year. Council Member Erickson encouraged
the employees to get their physicals to take advantage of the incentive. Some positions
are required to get a random drug test like employees with a CDL licenses. Council
President Mann asked what is required on the physical. Finance Officer Horner said it is
per the doctor’s recommendation. Council Member Stout asked staff to make every
effort to educate the employees to the need to get a physical. He asked to amend the
motion to give leeway to the timing.
NOTICE TO ALL EMPLOYEES
OF A CHANGE IN THE CITY OF REXBURG
HEALTH REIMBURSEMENT ACCOUNT (HRA) RULES
November 16, 2011
The City Council has made a change in the eligibility requirements for City funded HRA
contributions to employee’s accounts, which is applicable to employees and their spouses that are
subscribed to the City’s health insurance policy.
1. Old policy: Employees and spouses who are subscribed to the City’s health insurance
policy and who have completed the required Wellness Exam during the calendar year
2011 will be eligible for the 2011 additional HRA contribution of $400 per deductible to
be added to the employee’s account. This has not changed.
2. New policy: The total 2012 HRA contribution of $1700 per deductible will only be
contributed to those employee’s accounts where the employee and spouse, if applicable,
completed the required Wellness Exam during 2011. Future year contributions are
dependent upon prior year completion of the Wellness Exam.
a. Those employee’s or spouses who do not complete the required Wellness Exam
during 2011 will receive NO contribution to their HRA account for 2012.
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b. Those employees and spouses who have not yet completed the required Wellness
Exam in 2011 must have it completed by December 31, 2011 in order to be eligible
for both the 2011 $400 and the 2012 $1700 contributions.
c. Those who have already completed the 2011 Wellness Exam are already eligible for
both the 2011 $400 and the 2012 $1700 contributions.
d. Flexible spending accounts (FSA or Cafeteria Accounts) are not affected by this
policy.
e. Employees who are hired after November 16, 2011, and their spouses, will be
required to complete a Wellness Exam within 30 calendar days after starting
participation in the City’s health insurance plan, which will qualify them for a
proration of the current year’s contribution and the following year’s full contribution.
Council Member Sutherland moved to approve the annual physical requirement for the $1700
incentive as discussed; Council Member Egbert seconded the motion; Mayor Woodland asked for
a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
Calendared Bills and Tabled Items:
A. “LAND USE ACTION” – BILLS RECOMMENDED/APPROVED IN A AND
USE PUBLIC HEARING PROCEDURE:
3. Ordinance 1076 Rezone two properties (271 S 2nd W; 420 & 450 W 4th S) – Staff
Council Member Sutherland moved to suspend the rules to allow passage of Ordinance 1076 which contains both rezone proposals recommended by Planning and Zoning; Council Member
Erickson seconded the motion: Mayor Woodland asked for a Roll Call Vote:
Those voting aye Those voting nay
Council Member Egbert Council President Mann
Council Member Erickson Council Member Stout
Council Member Sutherland
The motion carried.
Council Member Erickson moved to third read and approve Ordinance 1076 rezoning 271 South
2nd West from Community Business Center (CBC) to High Density Residential 1 (HDR1) and
rezone 420 and 450 West 4th South from Community Business Center (CBC) to Mixed Use 2
(MU2); Council Member Egbert seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Egbert Council President Mann
Council Member Erickson
Council Member Sutherland
Council Member Stout
The motion carried.
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B. BILL Introduction: – NONE
C. First Reading: Those items which are being introduced for first reading. - NONE
D. Second Reading: Those items which have been first read – NONE
E. Third Reading: Those items which have been second read – NONE
Tabled Items: Those items which have been the subject of an affirmative vote to a motion to table:
- NONE
Mayor’s Report:
Nothing to report other than two meetings tomorrow – the Business Plan Competition and Eastern
Idaho Legislative Forum.
Consent Calendar: The consent calendar includes items which require formal City Council action,
however they are typically routine or not of great controversy. Individual Council members may ask
that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
Minutes: November 02, 2011 meeting
Approve the City of Rexburg Bills
Discussions on purchasing a man lift instead of renting a man lift. The decision would need some
analysis. If the need to purchase is cost effective, staff will submit a budget item in 2012.
Council Member Sutherland moved to approve the Consent Calendar consisting of the city bills
and City Council meeting on November 02, 2011; Council Member Stout seconded the motion;
Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
Mayor Woodland asked to go into Executive Session to discuss property acquisition.
Council Member Stout moved go into Executive Session to discuss property acquisition per State
Statute 67-2345 (c) “To conduct deliberations concerning labor negotiations or to acquire an
interest in real property which is not owned by a public agency;” Council Member Egbert seconded
the motion; Mayor Woodland asked for a Roll Call Vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Erickson
Council Member Sutherland
Council Member Stout
Council Member Egbert
The motion carried.
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Executive Session. Executive Session ended at 10:26 P.M.
Adjournment
_____________________________
Richard S.Woodland, Mayor
Attest:
________________________________
Blair D. Kay, City Clerk