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Home My WebLink About2011.05.04 CITY COUNCIL MINUTES1 May 04, 2011 Mayor Richard Woodland Council Members: Christopher Mann – Council President Rex Erickson Donna Benfield Bruce Sutherland Brad Egbert Adam Stout City Staff: Stephen Zollinger – City Attorney Richard Horner – Finance Officer John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Blair Kay – City Clerk 7:00 P.M. City Hall – Pledge to the Flag Scout Hunter Madsen led the Pledge of Allegiance. Council President Mann welcomed the college students in attendance and asked the Boy Scouts from Troop 253 to introduce themselves. Roll Call of Council Members: Attending: Council President Mann, Council Member Erickson, Council Member Sutherland, Council Member Egbert, and Council Member Stout. Mayor Woodland and Council Member Benfield asked to be excused. Council President Mann excused Mayor Woodland and Council Member Benfield. Public Comment: on issues not scheduled on the agenda (limit 3 minutes): – NONE Presentations: A. Proclamation 2011-05 Children’s Mental Health Awareness Day (May 03, 2011) Council Member Erickson moved to ratify Proclamation 2011-05 for the Children’s Mental Health Awareness Day (May 03, 2011); Council Member Stout seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Erickson Council Member Sutherland Council Member Egbert Council Member Stout The motion carried. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2313 Fax: 208.359.3022 blairk@rexburg.org www.rexburg.org City Council Meeting May 04, 2011 2 Committee Liaison Assignments for 2011: A. Council Member Adam Stout Trails of Madison County · Traffic & Safety Committee · Airport Board Council Member Stout reported the Traffic and Safety Committee reported a car dealer was using the sidewalk for business purposes. Parked cars were pulled up onto the sidewalk creating safety and visibility issues for pedestrians. The business was notified of the problem and they have stopped the use of the sidewalk for their business. B. Council Member Brad Egbert Legacy Flight Museum · Parks & Recreation · IBC Committee 1. Name the pool area at Rexburg’s “Riverside Aquatic Park” 3 Council Member Stout indicated he was a participant with Council Member Egbert, Council Member Benfield, and staff members to recommend a name for the pool area. They wanted input from the City Council. He said there was concern on different levels with the committee regarding the style, etc. for the name of the pool. A decision needs to be made soon for advertising purposes. A city employee survey chose Rexburg Rapids as a favorite. It is a catchy and very marketable name. The concern is the size of the park may not be adequately represented in the name. Council Member Sutherland said calling the facility an Aquatic Center does not fit either. It implies a place for swimming competitions, diving, and an indoor facility. This pool will be a “fun” pool with the aquatic features of a lazy river and large slides. Council Member Egbert agreed; however, there is a moose, trout, and bear feature in the pool area. “Rexburg Reef” is not fitting. The facility does not exactly have “rapids,” but it does reflect the Salmon River and the surrounding area in that name. We’re not promising a kayak adventure, but “Rexburg Rapids” is catchy and fun. Council Member Stout said other names suggested have their own misnomers. Council Member Erickson indicated Mayor Larsen used the Riverside Park name to apply for a grant. Riverside Park Aquatic Fun Center, or something similar, was his suggestion. He wants to keep with the Riverside Park name. Council Member Sutherland agreed with the proposal to keep the Riverside Park name. When the 32 acre parcel was purchased, it included property up against the Teton River. Council Member Erickson said the pool and everything around it will be fun. He recommended “Aquatic Fun Center”. Council Member Stout recommended Rexburg Rapids at Riverside Park. Council President Mann said Rexburg Rapids has grown on him. He also likes to add “at Riverside Park.” Council Member Stout moved to name the pool area of the park as “Rexburg Rapids,” with the advertising to include the phrase “at Riverside Park,” and officially name the new 32 acre Rexburg city park as “Riverside Park”; Council Member Erickson seconded the motion; Discussion: Council Member Stout said “Rexburg Rapids” grows on you over time. Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Erickson Council Member Sutherland Council Member Egbert Council Member Stout The motion carried. Council Member Egbert reported the Legacy Flight Museum “Fly In” will be June 18th. There will be a breakfast in conjunction with the Chamber of Commerce and the Dance Festival. C. Council Member Bruce Sutherland Museum Committee · Beautification Committee · Traffic & Safety Committee Council Member Sutherland had nothing to report. D. Council Member Christopher Mann Emergency Services Board · School Board · MYAB Council President Mann reported Emergency Services has not met. Mayor’s Youth Advisory Board met today to work on the Film Festival this month. E. Council Member Donna Benfield Police Department · Romance Theatre Committee · Rexburg Arts Council · Tabernacle Civic Center · School Board Council Member Benfield was excused. 4 F. Council Member Rex Erickson Golf Board · Planning & Zoning · Rexburg Redevelopment Agency Council Member Erickson reported the Golf Board meeting was cancelled. The Planning and Zoning Commission met with one item on the agenda. The Rexburg Redevelopment Agency meeting was cancelled until May 19th. Public Hearings: – NONE LAND USE ACTIONS: RECOMMENDED/APPROVED IN A LAND USE PUBLIC HEARING: A. BILL 1068 Annex & Rezone 4.5 acres at approximately 200 South 12th West – LDS Church Johnny Watson from JRW & Associates at 1152 Bond Avenue reviewed the 4.5 acre parcel needed for a three-ward meeting house. The building itself is roughly 17,000 square feet and it has 209 parking spaces. The zone requested is LDR2 to allow the needed setbacks and lot coverage to meet design requirements set forth by the LDS Church. The request has nothing to do with a desire to increase density on surrounding parcels. It will require a site plan review and development agreement. The lot is about 363’ north/south. Council Member Sutherland moved to annex and rezone the parcel as proposed; Council Member Stout seconded the motion; Council Member Sutherland withdrew his motion. Council Member Sutherland moved to suspend the rules to consider BILL 1068 for the annexation and rezoning the parcel as proposed; Council Member Egbert seconded the motion; Council President Mann asked for a roll call vote: Those voting aye Those voting nay Council President Mann None Council Member Erickson Council Member Sutherland Council Member Egbert Council Member Stout The motion carried. Council Member Egbert moved to third read and approve BILL 1068 to Annex & Rezone 4.5 acres at approximately 200 South 12th West with the conditions specified from the Planning and Zoning Public Hearing; Council Member Erickson seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Erickson Council Member Sutherland Council Member Egbert Council Member Stout The motion carried. Items for Consideration: – NONE Staff Reports: A. Public Works: - John Millar 1. Budget Adjustment to replace an old loader. Public Works Director Millar explained the proposal to take budget money from several other budgeted items and move the surplus budgeted amounts into this item to replace the old loader. Questions: Finance Officer Horner said it is the best solution to make it work. 5 Council Member Erickson moved to approve the Budget Adjustment to replace the old loader as proposed; Council Member Egbert seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Erickson Council Member Sutherland Council Member Egbert Council Member Stout The motion carried. 2. Award Bid for Crack Sealing City Streets Public Works Director Millar explained the typical budget for street crack repairs is around $25-$30,000. They have bid that work and the low bidder at $29,358 is Imperial Asphalt out of Idaho Falls. Council Member Sutherland asked about last years bad results from seal coating work on 7th South. Public Works Director Millar, Mayor Woodland, Council Member Erickson met with HK Contractors and they will back up their work and redo the project this summer when it works well for the city. Council Member Sutherland moved to approve the low bid for crack sealing city streets; Council Member Stout seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Erickson Council Member Sutherland Council Member Egbert Council Member Stout The motion carried. Public Works Director Millar review the current projects: 1. Sewer Line on 7th South is moving along very well. The pump station is in and 60% of the piping is installed. They have moved to the east side of Yellowstone Highway and they are boring the highway at this time. They are working with the Madison School District to keep the middle school open. The bus access area will be worked on during a Saturday so the busses can still operate. 2. LID 41 Project on Pioneer Road and 7th South is out to bid now with bids in two weeks. 3. Bids closed yesterday for the acquisition of major equipment items for Phase 2 at the Wastewater Treatment Plant and bids will be reviewed this week. 4. Pool update: Johnny Watson said an update was in the Standard Journal by Joseph Law last Saturday. The workers are working 60 hours a week. It snowed 2 inches last Friday. They need four weeks of warm weather to put the fabric in the water areas. He is not anxious to rush a project when quality will be compromised. The timeline in place was a very optimistic schedule. It is like a beehive at the site; everyone is working hard. It is not behind for lack of trying. As the weather stays good they will keep cracking the whip. They are very proud to put the Rexburg name on the facility. They are shooting for June 20th to start swimming lessons. Council Member Egbert said the workers have done everything they can in the bad weather; now they need good weather to finish. He understands the weather issues and he knows the crew has done their best. Council Member Erickson asked about the other work needing completion. Johnny Watson said the locker rooms are almost painted out with windows coming any time. Epoxy can be put down on the floors. All the plumbing and electrical rough-ins are installed in the buildings. It has been a long cold spell; the 9th longest on cold spell record. 6 B. Finance Department: - Richard Horner Finance Officer Horner reviewed the Budget Summary Report for six months ending March 31, 2011. The budget looks fine to really good. The large surplus in the capital is due to the sewer bond that will be spent this year and next year. There will be carryover into 2012. Up until May 1st the pool employees are paid out of start up expenses for Riverside Park Construction. There are two segments in the Riverside Park Construction funds, one for the park and one for the pool. After May 1st, expenses will be charge to the operations portion from the Riverside Park funds. Council Member Erickson asked about the revenues from Building Safety and Planning. Finance Officer Horner explained there was some carryover from 2010. 7 C. Economic Development – Scott Johnson Economic Development Director Johnson had nothing to report. Calendared Bills and Tabled Items: A. BILL Introduction: – NONE B. First Reading: Those items which are being introduced for first reading: 1. International Fire Code 2009 Assistant Chief of Services Dave Davies explained the code is being updated from Ordinance 997 (International Fire Code 2006). Ordinance 1042 for Knox Box locations will be replaced. He explained the changes for the City of Rexburg. This new BILL takes four and five story buildings into consideration. It will amend and enhance the Fire Code for Rexburg. Council Member Egbert moved to first read BILL 1063; Council Member Stout seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Erickson Council Member Sutherland Council Member Egbert Council Member Stout The motion carried. 8 C. Second Reading: Those items which have been first read. – NONE D. Third Reading: Those items which have been second read. – NONE Tabled Items: Those items which have been the subject of an affirmative vote to a motion to table: - NONE Mayor’s Report: - NONE Council President Mann reminded the City Council of the upcoming AIC Conference in Boise on June 22-24. It is always a good conference. He encouraged all City Council members to be there if possible. The City Clerk will take reservations. Consent Calendar: The consent calendar includes its which require formal City Council action; however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. Minutes, Bills, etc: April 20, 2011 meeting Approve the City of Rexburg Bills Council Member Stout asked about a sanitation bill. Council President Mann explained to the audience the process to approve the bills. Council Member Egbert moved to approve the Consent Calendar consisting of the minutes, and the city bill; Council Member Erickson seconded the motion; Council President Mann asked for a vote: Those voting aye Those voting nay Council President Mann None Council Member Erickson Council Member Sutherland Council Member Egbert Council Member Stout The motion carried. Adjournment _____________________________ Christopher Mann, Council President Attest: ________________________________ Blair D. Kay, City Clerk