HomeMy WebLinkAbout2011.02.02 CITY COUNCIL MINUTES1
February 02, 2011
Mayor Richard Woodland Council Members:
Christopher Mann – Council President
Rex Erickson Donna Benfield
Bruce Sutherland Brad Egbert
Adam Stout
City Staff: Stephen Zollinger – City Attorney Richard Horner – Finance Officer John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Blair Kay – City Clerk
7:00 P.M. City Hall – Pledge to the Flag
Austin Belleza led the Pledge of Allegiance.
Jeff Hochstrasser gave the opening prayer.
Roll Call of Council Members:
Attending: Council President Mann, Council Member Benfield, Council Member Sutherland,
Council Member Stout and Mayor Woodland.
Council Member Egbert and Council Member Erickson asked to be excused.
Public Comment: on issues not scheduled on the agenda (limit 3 minutes): NONE
Presentations:
Public Works Director Millar presented Darwin Beardall a plaque for 31 years of service to the
city. Mayor Woodland indicated Darwin started as a high school student working during the
summer in the city parks. He is a good man.
Committee Liaison Assignments for 2011:
A. Council Member Adam Stout Trails of Madison County · Traffic & Safety Committee · Airport Board
Council Member Stout did not have anything to report.
B. Council Member Brad Egbert Legacy Flight Museum · Parks & Recreation · IBC Committee
Council Member Egbert was excused.
C. Council Member Bruce Sutherland Museum Committee · Beautification Committee · Traffic & Safety
Committee
Council Member Sutherland did not have anything to report.
D. Council Member Christopher Mann Emergency Services Board · School Board · MYAB
Council President Mann reported MYAB met today; they sold concessions at the movie theatre last Saturday night. They are working on the “Let’s Move” project with the School Board.
Emergency Services did not meet.
E. Council Member Donna Benfield Police Department · Romance Theatre Committee · Rexburg Arts Council · Tabernacle Civic Center · School Board
Council Member Benfield did not have anything to report.
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Meeting
February 02, 2011
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F. Council Member Rex Erickson Golf Board · Planning & Zoning · Rexburg Redevelopment Agency
Council Member Erickson was excused.
Public Hearings: NONE
Items for Consideration:
A. Discuss Planning and Zoning priorities for City Planning including
(1)Alternate route for 2nd East, (2) Visual appearance of corridors, (3) Safety; including the
Entrance corridors, Open space, and the Comprehensive Plan Map update, City Ordinances,
Land Use Code interpretations – Planning and Zoning Commission
Winston Dyer chairman of the Planning and Zoning Commission discussed the Planning and
Zoning Commission’s charge is to look at the long range planning of the community. They do
spend a lot of time on actual development reviews. They want to look at the priorities facing the
city in the next few years. The commissioners presented a number of issues for review. They
downsized the list into three major areas. Chairman Dyer went over the total list of
recommended topics.
1st priority – Alternate route for 2nd East
2nd priority – Visual appearance of corridors and behind subdivisions (No man’s land)
3rd priority – Safety (Sidewalks, Pioneer Road, 1st North, etc; snow removal, landscape strips)
Additional priorities:
1. Outskirts
2. Highway 20 (Higher signs around the corridors)
3. Entrance corridors
4. Encouraging open space
5. Coordinate with the University (Plan for impacts of campus growth)
6. Airport
7. Temporary businesses – restrictions
8. Lighting – Technological advancements
9. Future growth – Large vacated buildings
10. Encourage clean industry
11. Sprawl restraint
Council Member Benfield asked about the open space topic. Chairman Dyer said the thought
was to encourage more open space on new developments. Planned Unit Development code does call for creating more open space. They are trying to increase density around the
University. They are seeking more proposals for open space with developers.
Council President Mann said some of the alternate routes for 2nd East are way out of town. How does the Planning and Zoning Commission feel on this topic? Chairman Dyer said there
has been a lot of discussion on different alternatives. The Planning and Commission is willing to help and maybe bring more pressure to get a decision. If the City Council would like some
recommendations, they would be happy to bring some recommendations forward to the City Council.
Council Member Stout asked about Dan Hanna’s proposal to plant more trees along Hwy 20
and the city corridors’. Economic Development Director Johnson said that has been discussed. One concern is how to get water to that area. It is a work in progress. Chairman Dyer said
Planning & Zoning’s item No. (4) was concerning the entrance corridors’. Planning & Zoning is happy to work with City Council’s requests for projects in the city. Council Member Stout
thought it was a good item to pursue. He asked City Council for feedback if this is a good project to focus on.
Council Member Benfield asked if there was water available at the corridor sites. Economic
Development Director Johnson said the staff could get more information for the City Council. It is just a matter of figuring out where the water is and what location would work best.
Council President Mann asked to get ahead of problem areas as they are being built. This will
help as the economy improves and more building takes place. We want to identify problem areas before we create more of them. Chairman Dyer said that is what the Planning & Zoning
Commission is all about. They address ordinances, policies, and design reviews to keep problems from arising.
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Mayor Woodland called for a planning map for future roads for developments built outside of
the impact zone. Chairman Dyer said he attends meetings every 5th Thursday with the county
and surrounding cities who come together to plan for those kinds of things. They plan to
encourage infill to save resources for future developments.
Council Member Benfield agreed with the Planning and Zoning priority list of 14 issues.
Chairman Dyer said the focus is the first three items on the list, but as those are completed they
reevaluate their priorities and work on the next projects.
Council Member Stout said item three is being worked on by a separate committee. Planning
& Zoning was not aware of that committee. Community Development Director Christensen
will follow up on item three.
B. Discuss and formulate City Council priorities for 2011 including:
(1) Economic Development (Gas and Power) – Economic Development Director Johnson was asked to
review the status of gas and power in the area. The city has been meeting with the power and gas
companies. They have developed a working relationship now that communication lines are open.
They understand what is happening with both residential and commercial needs in the area.
Economic Development would like City Council’s feedback on what industry “clusters” they think
would do well here. He wants their input before he shares what his office has prepared.
Council Member Benfield felt the meeting with the Public Utilities Commission in Boise went
very well. One thing she took away from that meeting was the value of good projections. The state
wants to compare history verses projections. The PUC felt BYU-Idaho played a huge part in those
projections.
Council Member Sutherland said one problem they continue to see in planning is overlooking the
core customer: residents. Economic Development Director Johnson said he has raised the concern
with the highest level of the Department of Commerce. The state is pushing for being business
friendly; however, the past efforts have not been business friendly for our local economy.
Mayor Woodland mentioned the Chamber of Commerce also met with the PUC. It is difficult for
them to grasp what is happening in Rexburg. We are the fastest growing city in the state. The lights
haven’t all switched on yet; it is a process to educate them.
Council Member Benfield asked to include fiber optics in future discussions. Economic
Development Director Johnson said they are conducting studies and looking into fiber optics. He
mentioned a future meeting on fiber optics planning. He invited the City Council to an upcoming
meeting with Madison Economics Partners to show some new businesses.
(2) Managing the Aquatic Park to make a profit, (3) Monitor the Aquatic Park for timely completion and well-managed finances, (4) Green area around the Aquatic Center (seed with as much green as possible to enhance the
area) –
Recreation Director Bob Yeatman reported on the status of the Aquatic Facility. They have
created a timeline. Next week they will post job openings online for lifeguards and other positions.
They would like to have their operations manual completed by the end of this month; they will then
present it to the City Council for approval. They will order pool supplies in the middle of March.
Johnny Watson is coming up with a list of what will be provided with the pool and then they will
come up with a list of what else they need. Students from the college are working on an advertising
campaign. It will begin mid March and continue through the opening in May. He is working on
plans for swimming lessons; they will be completed before the Recreation Guide goes out in May.
Lifeguard certification will take place at BYU-Idaho. They will monitor and tour the facility
everyday to see what still needs to be completed by the May 28th opening. Johnny Watson needs a
logo design by May 1st for the pool sign. He asked if City Council wants to review the logo design
beforehand. They would like to participate. A suggestion was made to have a competition for the
logo design.
Council President Mann asked when swimming lessons might begin. They will start soon after
the opening of the pool, around May 30th.
Council Member Benfield asked about agenda item (2) managing the pool to make a profit. She
asked if the goal was to be more revenue neutral. Mayor Woodland shared we want a small cushion
to be prepared for the future with repairs; adjustments can always be made in the future. Council
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Member Sutherland said revenue neutral would make allowances for contingencies. Recreation
Director Yeatman recommended having a capital improvement plan for future development.
Discussion on the potential visitors to the pool. There is no facility like it for more than 150 miles;
Pocatello has a pool, but it is not the same as Rexburg’s. People from other areas have been asking
when it will open. Students from other areas will spread the word as well.
Finance Officer Horner suggested three council members be on a sub-committee that will meet
twice a month and receive regular reports; they can report back to the City Council. Council
Member Sutherland, Council Member Benfield, and Council Member Stout will serve on the sub-
committee.
Recreation Director Yeatman reported briefly on the skating rink and Snow Fest. The rink is
there more to provide a service than bring in revenue, but it is the best year so far for the rink.
Snow Fest had 800 to 1000 people. It went really well. There were 72 participants in the Polar
Bear Swim. The horse carriage ride was popular. In the future they plan to expand and offer
new activities with the extra space at the Riverside Park.
(5) Completion and follow-through with wastewater plant up-grade –
Public Works Director Millar reviewed the Wastewater Plant upgrade. The bio-tower and the
“headworks” are 95% complete. There is some clean-up work to be done, but the system has been
in full operation since mid December. There has been a significant decrease in power consumption
and a better final product. A 250 hp blower has been taken offline. It has saved about $1,000 per
month so far; other savings are being achieved.
Council Member Sutherland asked about how the cold temperatures affect the plant. The
product temperature does not fluctuate more than 1 degree in colder weather. The latest test data shows significant reductions in BOD. “Biochemical oxygen demand or BOD is a chemical
procedure for determining the amount of dissolved oxygen needed by aerobic biological organisms in a body of water to break down organic material present in a given water sample at certain temperature over a specific time period.
It is not a precise quantitative test, although it is widely used as an indication of the organic quality of water.[1] It is most commonly expressed in milligrams of oxygen consumed per litre of sample during 5 days of incubation at
20 °C and is often used as a robust surrogate of the degree of organic pollution of water. BOD can be used as a gauge of the effectiveness of wastewater treatment plants. It is listed as a conventional pollutant in the U.S. Clean
Water Act.” Warmer weather will bring more savings. It has been a good project.
The next phase of the project is to upgrade the solids handling area. Another system will be
installed to help with sludge thickening. There are two alternatives; solar drying beds have been put
on the back burner while they look into another option. They are looking into ultra-violet
disinfection instead of chlorine disinfection. It is cleaner and more efficient. The improvements
have saved man hours. The goal is to have the product processed fully as it leaves the plant or
maintained inside of a building.
(6) City streets and roads –
Public Works Director Millar said they met with three City Council members to discuss portions
of Pioneer Road that have not been reconstructed yet; as well as pedestrian traffic. The next street
discussed was 7th South. A new sewer line is being planned along 7th South beginning at 5th West
and heading to the wastewater plant. Next year, they want to install a new sewer line to go east on
7th South towards the Stake Center.
(7) Continue to improve finances information on the website for budgeting and reporting
(8) Ansulary Well (adjudication is almost complete) –
Public Works Director Millar said they have one well with adjudication concerns. They are
working with Idaho Department of Water Resources to come to a resolution. They are working
with the University on a contract to transfer a water right for use on a timed basis with future re-
conveyance when the University needs the water for their uses.
They are looking into three new wells. They would be permitted to drill the wells, but not pump
water. If the large well on 2nd East is lost, the city would not be able to meet its water needs. They
are working with Idaho Water Resources to divert canal water into the Nature Park, which would
offset water they pump out of the ground. They met in December with three representatives from
Idaho Water Resources to resolve water issues and obtain new under ground water rights.
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(9) Completion of projects (in the current calendar year), (10) finances for the city (continue to monitor spending) (11) Teton Lakes Golf Course needs to meet their budget and pay as they go, (12) Safety (Number one priority with
Police, lighting, crosswalks, etc.) (13) Pedestrian traffic safety, (14) Left hand turn lane lights on Main Street, (15) Using the money in the lighting fund to work on street and neighborhood lighting enhancements –
Public Works Director Millar said they are working with the Traffic & Safety Committee to
improve lighting in several areas around the community.
Council Member Benfield asked about traffic issues on the intersection on 12th West and
University Blvd. Public Works Director Millar said the traffic counts are positive showing good
traffic flow.
Council Member Sutherland indicated neighbors on 12th West think traffic patterns have
remained constant. Public Works Director Millar said the main volume of traffic comes to the new
high school from the east. It is bumper to bumper for about five minutes before traffic smoothes
out at that intersection.
Mayor Woodland asked about lighting around the University intersections. Public Works Director
Millar said they have increased wattage and doubled the lighting on some of those busier
intersections. They have stressed to residents and staff to open up the high pedestrian areas after a
snow storm.
Council President Mann asked about left hand turn lanes on Main Street. Public Works Director
Millar said they are working on a proposal for the next City Council Meeting. He did not want to
lose the state funding. It would call for a small change in parking stalls on Main Street.
Council Member Stout asked about street maintenance with all of the new pot holes. Public
Works Director Millar explained they are filling pot holes as weather allows.
Council Member Sutherland asked if the snow removal budget is being maintained. Public Works
Director Millar said it is better than expected. They are trying to stay within budget. They have not
had to contract out very much work.
(16) work as a City Council on “revenue sharing” with the state:
Council Member Benfield said the City Council needs to take an active role in making sure we
are “revenue sharing” with the state. They can work with the Idaho Association of Cities and
the Chamber Alliance on Urban Renewal. She explained they have met with state officials to
encourage maintaining state funding. The state is asking for a plan on Urban Renewal.
Council Member Sutherland said Urban Renewal has been shifted from the Revenue &
Taxation Committee, which is neutral or mildly understanding of urban renewal, to the Local
Government Committee, which is a little anti-urban renewal. It should be on the city’s priority
list.
Council President Mann said revenue sharing is already taking a hit. The state committee
wants to lower the percentage of money coming back to cities and counties. They discussed
meetings with state officials last week concerning state revenue sharing. The Rexburg Chamber
of Commerce had meetings in Boise last week too. Mayor Woodland said Rexburg is viewed as
the brightest star in the state concerning staying within budget and continuing to grow.
Sally Smith said the number of realtors in the state has dropped 43%.
C. Review 2010 accomplishments including 12th West, Pioneer Road, Street light at 2nd East by
the Temple, Aquatic Center facility, and Wastewater treatment plant upgrade.
D. City Council members drive around on May 18th. Mayor Woodland referred to the drive around on May 18th.
Staff Reports:
A. Economic Development: – Scott Johnson
Economic Development Director Johnson reported earlier in the meeting on progress with gas
and power in the city.
B. Public Works: – John Millar
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1. Riverside Aquatic Center graphic design presentation – picture submitted by Johnny Watson
C. Finance Department: - Richard Horner
Finance Officer Horner reported the 2010 Budget results ending September 30, 2010 on the
overhead screen. The audit for 2010 will be presented at the next meeting. He reviewed the
“Report by Fund”, “Budget Summary Report” and the “Annual Road and Street Financial Report.”
The report by fund has to be published in the newspaper. It compares wages, capital and other
expenses compared to budget. One large deficit fund is with the sewer plant. Bond funds did not
come in until December so the city had to spend the money up front.
CITY OF REXBURG
TREASURER’S EXPENDITURE REPORT BY FUND
FISCAL YEAR TO DATE ENDING 9/30/2010 @ 100% of the year
# FUND WAGES CAPITAL OTHER TOTAL BUDGET BUDGET END BAL.
01 GENERAL 3,184,270 182,988 3,498,156 6,865,414 6,919,300 99% 2,138,783
02
STREET
OPERATIONS 388,456 67,213 1,903,477 2,359,146 2,726,500 87% (6,127)
03 RECREATION 24,125 100 134,851 159,076 251,800 63% 17,083
04 TABERNACLE 18,968 12,461 35,688 67,117 155,700 43% 89,926
05
TABERNACLE
ORCHESTRA 3,709 3,709 10,500 35% 8,077
06 BUSINESS PARK 200 200
0% (101,489)
07
POLICE IMPACT
FEES 36,306 -2,017 34,289 100,000 34% (392,004)
08 POLICE D.A.R.E. 13,573 13,573 17,100 79% 6,847
09
POLICE DRUG
ENFORCEMENT 11,993 11,993 10,500 114% 29,138
13 POLICE GRANTS 19,637 19,534 21,341 60,512 36,900 164% 53,579
14
POLICE ANIMAL
CONTROL 34,742 905 31,260 66,907 88,900 75% 17 FIRE OPERATIONS 904,283 129,578 797,579 1,831,440 1,843,900 99% 18 FIRE EQUIPMENT 16,782 -565 16,217 149,000 11% 115,822
19 FIRE DISTRICT 43,207 401,118 444,325 1,066,500 42% 1,137,933
20 FIRE IMPACT FEES 30,000 30,000 30,000 100% (5,094)
21 FIRE PAID CALL 2,377 6,860 9,237 41,400 22% 19,607
22 REVOLVING LOAN FUND
1,700 471,864 473,564 380,000 125% 1,682,857
24
LEGACY FLIGHT
MUSEUM 4,592 66,892 29,543 101,027 234,700 43% 38,811
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25 UTILITY (Water, Sewer, Garbage) 769,259 1,124,226 3,896,099 5,789,584 7,489,100 77% 27,631,403
28 BUILDING SAFETY/P&Z 408,082 2,450 272,225 682,757 730,700 93% 357,160
29 GEOGRAPHIC INFORMATION 185,118 3,695 135,668 324,481 350,400 93%
30 DOWNTOWN REVITALIZATION 0 1,300,000 0% 350,034
31 BEAUTIFICATION 8,121 0 8,121 10,500 77% 23,190
32 CITY HALL CONSTRUCTION 5,229 359,072 7,166 371,467 334,000 0% 45,436
33
STREET IMPACT
FEES 245,634 245,634 250,000 98%
34 WATER CAPITAL RESERVE
108,514 108,514 1,573,000 7% 1,563,960
35
SEWER CAPITAL
RESERVE 494,065 494,065 1,823,300 27% 1,877,139
36 ARTS PROMULGATION 0 29,800 0% 81,471
37 FIRE PARAMEDIC CARE UNIT 23,660 10,998 34,658 200,000 17% (135,793)
38
PARKS IMPACT
FEE 31,501 1,754 33,255 34,800 96% 113,976
39
TRAILS OF
MADISON COUNTY 3,364 101 3,465 110,000 3% (41)
40
WESTWOOD
THEATER 2,783 8,224 29,987 40,994 52,400 78% (254)
41
RIVERSIDE PARK
CONSTRUCTION 1,928,376 0 1,928,376 2,350,000 82% (157,932)
42
WATER TANK AND
WELL 0 2,500,000 0% 43
STREET REPAIR
CONTRACTS 1,225,946 829 1,226,775 744,600 165% 73,531
44
STREET NEW
CONSTRUCTION 1,729,864 39,880 1,769,744 2,300,000 77% 124,353
45 MAYOR'S YOUTH COMMITTEE 1,086 1,086 7,300 15% 3,037
46
SEWER & WATER
LINE EXTENSION 187,650 -326 187,324 3,000,000 6%
47
AIRPORT
OPERATIONS 5,981 258,131 7,537 271,649 350,400 78% (12,207)
50
GOLF COURSE
OPERATIONS 49,249 393,761 443,010 473,100 94% 1,539,461
51
GOLF COURSE
CONSTRUCTION -2,742 (2,742) 749,600 0% (665,934)
52 SEWER PLANT CONSTRUCTION 2,425,911 0 2,425,911 9,000,000 27% (2,010,656)
56 LID 34 CONSTRUCTION
233,536 647 234,183 1,400,000 0% (194,303)
56 LID 37 CONSTRUCTION
588 588 150,000 0%
57
LID 38
CONSTRUCTION 73,925 585 74,510 500,000 15% 60 LID DEBT SERVICE 481,931 481,931 429,400 112% (289,064)
80 FARMERS MARKET 1,893 6,698 8,591 10,000 86% 3,518
81
REXBURG ARTS
COUNCIL FUND 12,740 12,740 29,200 44% 1,157
82
COMMUNITY SAFETY LIGHTING FUND
7,359 67,693 75,052 175,000 43% 121,200
90
VETERANS
MEMORIAL 18,760 0 18,760 0% 13,646
92 FIRE ARCHER EMPLOYEES
0
0%
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93 FIRE PIPES & DRUMS 16,064 16,064 10,000 0% 105
TOTAL 5,981,078 10,259,403 13,617,812 29,858,293 52,529,300 57% 35,291,342
Citizens are invited to inspect the detailed supporting records of the above financial statement.
CITY OF REXBURG BUDGET SUMMARY REPORT
FY 2010 12 months ending 9/30/2010
(positive = expenses under budget)
Budget vs EXPENSES BUDGET ACTUAL 100% Actual
OPERATING DEPARTMENTS & FUNDS
Mayor, Council & Economic Development 296,600 243,306 82% 53,294
Economic Development & Cultural Arts 367,500 230,238 63% 137,262
Customer Services 239,800 238,876 100% 924
Information Technology 181,000 181,280 100% -280
Financial Management 613,800 588,012 96% 25,788
Legal Services 195,500 190,473 97% 5,027
Planning & Zoning 96,400 84,650 88% 11,750
Building Safety 634,300 598,107 94% 36,193
GIS 350,400 324,481 93% 25,919
Emergency Services 2,043,900 1,866,099 91% 177,801
Golf Courses 473,100 443,010 94% 30,090
Parks & Ball Diamonds 380,600 360,155 95% 20,445
Recreation Administration & Programs 354,600 242,801 68% 111,799
Miscellaneous: MYAB, Airport, Legacy Flight Museum 276,000 126,220 46% 149,780
Police Department
Administration Division & Fund 09 851,000 856,823 101% -5,823
Patrol Division & Funds 13 1,485,100 1,497,461 101% -12,361
Investigations Division 541,400 552,368 102% -10,968
Community Services Division & Funds 08,11,14 448,200 418,787 93% 29,413
Total Police Department 3,325,700 3,325,439 100% 261 Public Works
Public Works Director & Engineering 405,500 397,593 98% 7,907
Shop 263,300 265,020 101% -1,720
Sanitation 1,583,300 1,533,917 97% 49,383
Water 1,824,900 1,552,608 85% 272,292
Wastewater 3,280,900 2,703,058 82% 577,842
Street Operations 1,441,900 1,301,742 90% 140,158
Street Repair Contracts 744,600 1,226,775 165% -482,175
Total Public Works 9,544,400 8,980,713 94% 563,687 TOTAL OPERATING DEPARTMENTS & FUNDS 19,373,600 18,023,860 93% 1,349,740
Budget vs
BUDGET ACTUAL 100% Forecast NON-OPERATING FUNDS
General Fund Contingency 89,000 0% 89,000
General & Street Fund Transfers 2,138,400 2,094,244 98% 44,156
Construction 06,23,30,31,32,36,39,41,42,44,46,49,51-58,85 22,240,900 7,129,222 32% 15,111,678
Contributed Capital 2,800,000 205,113 7% 2,594,887
Capital Reserve Funds 07,18,20,33,34,35,38 3,960,100 961,976 24% 2,998,124
LID Debt Service Funds 59-69 429,400 481,931 112% -52,531
Trust & RLF Funds 15,16,19,21,22,90,91 1,497,900 961,951 64% 535,949 TOTAL NON-OPERATING FUNDS 33,155,700 11,834,437 36% 21,321,263 TOTAL EXPENSES ALL FUNDS 52,529,300 29,858,297 57% 22,671,003
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(positive = revenues over budget)
Budget vs REVENUES BUDGET ACTUAL 100% Forecast
General Revenues 9,904,200 9,938,189 100% 33,989
Building Safety & P&Z 730,700 708,349 97% -22,351
Golf 473,100 419,744 89% -53,356
Parks, Recreation, Museums, Arts 705,100 422,411 60% -282,689
Street 2,726,500 2,945,359 108% 218,859
Utility 6,689,100 9,136,719 137% 2,447,619 TOTAL OPERATING DEPARTMENTS & FUNDS 21,228,700 23,570,771 111% 2,342,071
Contributed Capital 2,800,000 434,709 16% -2,365,291
Construction Funds 21,568,600 5,510,775 26%
-
16,057,825
Capital Reserve Funds 3,960,100 1,609,813 41% -2,350,287
LID Funds 429,400 256,107 60% -173,293
Trust Funds 1,497,900 632,757 42% -865,143 Fund Transfers In 1,044,600 1,047,403 100% 2,803
TOTAL REVENUES ALL FUNDS 52,529,300 33,062,335 63% -19,466,965
NET REVENUES OVER EXPENDITURES
3,204,038 3,204,038
The “Budget Summary Report” shows positive numbers as budget vs. actual. Positive expenses are less than
the budget. A lot of construction projects did not happen last year, including the sewer bond. Money from the
bond came in December. Revenues from construction funds decreased because of that. There is a difference
of $3.2 million that will be used to complete projects this year.
Annual Road and Street Financial Report
(signed) Mayor Richard Woodland
For the Fiscal Year Ending 9/30/2010
Beginning Balance 10/1/2009 329,002
RECEIPTS Local Funding Sources: Impact Fees 244,770
All other Local sources 2,537,239
Total Local Funding 2,782,009
State Funding Sources: Highway User Revenue 964,056 Other State Receipts -2,642
Federal Funding Sources:
All Other Federal Funding 303,378
Total Receipts 4,046,801 DISBURSEMENTS New Construction:
Roads 1,705,779
Bridges 63,965
Total New Construction 1,769,744 Reconstruction/Rehabilitation: Roads 968,783
Routine Maintenance:
Chip sealing or seal coating 297,629
Snow removal 19,335 Other: general maintenance 747,108 Total Routine Maintenance 1,064,072
Equipment:
New equipment purchase 67,213
Equipment maintenance 210,069 Total Equipment 277,282 Administration: 228,378
Total Disbursements 4,308,259
Receipts over disbursements -261,458
Closing Balance 9/30/2010 67,544 Funds Obligated for Future Projects 78,032
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Ending Balance 9/30/2010 -10,488
REPORTING MEASURES Total Miles Constructed 1.31 Total Square Feet of Bridge Deck
Const.
777.30
Percent of bridge exp. for bridges only 100.00
Total lane miles rebuilt 3.22 Total lane miles chip sealed or seal coated 9.71
NEW PROJECTS
Pioneer Road - Main Street 396
12th West Widening 17,437 Sidewalk Replacement 352 12th W-Hwy33 Storm Drain Line 550
2nd E -N Yellowstone Trail Connection 1,147
2ndS Recon-Hemming Re-imb-split 58,150
Funds Obligated for Future Projects 78,032
Council President Mann moved to accept the “Report by Fund”, “Budget Summary Report” and the “Annual Road and Street Financial Report”; Council Member Benfield seconded the motion;
Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Sutherland
Council Member Stout
The motion carried.
Calendared Bills and Tabled Items:
A. “LAND USE ACTION” – BILLS RECOMMENDED/APPROVED IN A LAND USE
PUBLIC HEARING PROCEDURE: – NONE
B. BILL Introduction: – NONE
C. First Reading: Those items which are being introduced for first reading. – NONE
D. Second Reading: Those items which have been first read. – NONE
E. Third Reading: Those items which have been second read. – NONE
Tabled Items: Those items which have been the subject of an affirmative vote to a motion to table:
- NONE
Mayor’s Report:
Consent Calendar: The consent calendar includes items which require formal City Council
action, however they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion in
greater detail. Explanatory information is included in the City Council’s agenda packet regarding
these items.
Minutes: A. January 19, 2010 meeting
B. Approve the City of Rexburg Bills
Council Member Stout moved to approve the Consent Calendar consisting of the minutes, and the
city bills; Council Member Benfield seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Sutherland
11
Council Member Stout
The motion carried.
Finance Officer Horner asked for an executive session.
Council Member Sutherland moved to go into Executive Session per Statute 67-2345(f) To
communicate with legal counsel for the public agency to discuss the legal ramifications of and legal
options for pending litigation, or controversies not yet being litigated but imminently likely to be
litigated. The mere presence of legal counsel at an executive session does not satisfy this
requirement; Council Member Stout seconded the motion;
Mayor Woodland asked for a roll call vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Sutherland
Council Member Stout
The motion carried.
Executive Session.
Executive Session ended.
Adjournment
__________________________________ Richard Woodland, Mayor
Attest:
________________________________
Blair D. Kay, City Clerk