HomeMy WebLinkAbout2010.06.23 CITY COUNCIL MINUTES1
June 23, 2010
Mayor Richard Woodland Council Members:
Christopher Mann – Council President
Rex Erickson Donna Benfield
Bruce Sutherland Brad Egbert
Adam Stout
City Staff: Stephen Zollinger – City Attorney Richard Horner – Finance Officer John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Blair Kay – City Clerk
6:00 P.M Joint Work meeting with Planning and Zoning and City Council
A. Comprehensive Plan discussion
In Attendance: Mayor Richard Woodland; City Council Members: Christopher Mann, Rex Erickson, Donna
Benfield, Bruce Sutherland, Brad Egbert.
P&Z Commissioners: Winston Dyer, Ted Hill, Thaine Robinson, Dan Hanna, Gil Shirley, Jedd Walker, Nephi Allen.
Community Development Director Val Christensen reviewed the Comprehensive Plan Map and
he proposed some changes from Planning and Zoning’s perspective to have a broader approach to
the preferred land map. Thus, leaving the planning and zoning map to be the detailed map for
development.
Community Development Director Christensen provided those in attendance with the
Comprehensive Plan Map (Preferred Land Use Map) and a map key sheet that showed some
suggested proposed changes that the Planning & Zoning Commission wanted to discuss with City
Council members.
P&Z Chairman Winston Dyer said that some changes were made to the Comprehensive Plan
Map by the hired Planning consultants; the P&Z Commission had not been aware of these changes.
They are now seeing conflicts as proposals come forward. Planning & Zoning has had several
meetings to address these map issues. They wanted to make sure the City Council was comfortable
with the proposed changes before the changes come before the City Council for public hearing.
Community Development Director Christensen stated that one issue was the Comprehensive
Plan Map’s Land Use designation names, which have caused confusion because of their similarity
with the Zoning Map names. The map key sheet listed the Land Use designation names and the
zones that would be permitted under them. The Comprehensive Plan Map allows for some
flexibility. The Zoning map gets into specifics.
COMPREHENSIVE PLAN PREFFERRED USE MAP SUGGESTED CHANGES -
6/3/10
1. Change High Density Residential and Medium Density Residential designations to Moderate to
High Density Residential.
2. Change Low Density Residential designation to Low to Moderate Density Residential.
3. Change Business Park and Highway Commercial to Commercial.
4. Change to Downtown Commercial Mixed Use (also change name)
5. Change to Neighborhood Commercial Mixed Use.
6. Change to Moderate to High Density Residential.
7. Change to Neighborhood Commercial Mixed Use.
8. Change Low Density Residential to Single Family Residential
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Meeting
June 23, 2010
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NEW DESIGNATIONS and ALLOWED ZONES
Single Family Residential – LDR1, LDR2 and LDR3
Low to Moderate Density Residential – LDR2, LDR3, and MDR1
Moderate to High Density Residential – MDR1, MDR2, HDR1 and HDR2
Commercial – All Commercial Zones
Chairman Dyer said that since the Comprehensive Plan Map is more flexible, it gives them the
option of looking at various ideas as proposals come forward. A proposed new land use designation
name is Single Family Residential. Areas for such designation were pointed out on the map.
Neighborhood Associations for some of these areas have voiced unified, strong support to keep
their neighborhoods as they are now.
Council Member Rex Erickson wondered if the Comprehensive Plan Map should be more of an
internal use document. Chairman Dyer said the Comprehensive Plan Map shows a potential
applicant the possibilities. The zoning would address detail.
Council Member Bruce Sutherland stated that he liked the idea of expanding the definitions of
the Comprehensive Plan Map in contrast to the Zoning Map. He said it would give more latitude to
staff and the Council. It was expressed that a Comprehensive Plan Map change request by an
applicant gives them the first chance to examine a possible change. If a Comprehensive Plan map
change is approved, they would likely see a zone change to follow it, giving them another
opportunity to carefully examine a proposal and better insulating the City.
Council Member Erickson felt the Comprehensive Plan Map land use name designations look
clear and very good.
Chairman Dyer said the Comprehensive Plan Map land use name designation changes could
eventually be in a first public hearing. The City Council may want to study the suggested changes to
the map, which could be another public hearing.
Council President Chris Mann said that lot sizes and density are big concerns that the Council is
seeing. The Single Family Residential land use designation would allow Low Density Residential 1
(LDR1), Low Density Residential 2 (LDR2, and Low Density Residential 3 (LDR3), which vary in
lot size. LDR2 and LDR3 also allow twin homes and duplexes with a Conditional Use Permit.
Chairman Dyer said that Val Christensen has a good feel as to what may be allowable but may
not be a good fit. Val Christensen said another option would be a Planned Unit Development
(PUD), which allows more flexibility for a variety of residential buildings and green space. P&Z
Commissioner Dan Hanna stated that there is the issue of affordability. Many are asking for lower
prices. Lot size is critical to affordability. Various areas with different lot sizes were discussed.
Chairman Dyer stated that the P&Z Commission looks at consistency and what will fit when
proposals come before them.
Per Council Member Erickson’s expressed concern, Val Christensen will check on the Sugar
City boundary shown on the map.
The Neighborhood Nodes shown on the map were discussed. These give people the opportunity of
not having to get into their cars to drive a distance in order to shop, eat, etc. People would be able
to walk to businesses located near to where they live.
Council President Mann asked if there was anything like an Agricultural/Commercial zone.
Chairman Dyer said this would be an allowable use under Commercial. They would look at each
specific development as it came forward.
Chairman Dyer said that the Comprehensive Plan Map shows the borders/fringes of the City as
residential in nature. Economic conditions and the market could bring changes.
A concern in regard to the Pedestrian Emphasis Zone (PEZ), specifically in the area of 2nd South
and North 2nd East (PEZ1), was discussed. The PEZ zone encourages the buying up of smaller
properties to make a new development – for increased density and walk ability. The PEZ zone and
the designated land use show where things may go but do not change what is currently there.
Currently in this location, the zoning is Medium Density Residential 1 (MDR1), the Preferred Land
Use /Comprehensive Plan map land use designation is Low Density Residential, and the PEZ zone
overlay is the highest density.
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Chairman Dyer said they are proposing to change the Comprehensive Plan Map land use
designation for this area to Neighborhood Commercial/Mixed Use.
Mayor Woodland stated that he and the City Council members realize and appreciate all of the
hard work the P&Z Commission has done. They all need to look to the future in regard to
infrastructure. They need to have a plan for transportation.
The P&Z Commission is addressing this concern and has been looking at where to put future roads.
Chairman Dyer stated that Mayor Woodland and the Council members may want to study the
proposed Comprehensive Plan map changes now that they have a clearer understanding of them,
hopefully to move forward and bring this issue to conclusion.
The City Council will work toward this goal.
Council Member Stout joined the meeting.
Planning and Zoning concluded their presentation to the City Council.
Mayor Woodland opened the meeting.
Prayer: Thaine Robinson
7:00 P.M. City Hall – Pledge to the Flag
Pledge: Police Officer Corey Foster
Roll Call of Council Members:
Council President Mann, Council Member Erickson, Council Member Egbert, Council Member
Sutherland, Council Member Benfield, Council Member Stout, and Mayor Woodland.
City Attorney Stephen Zollinger had been excused from the meeting. Mayor Woodland indicated
the attorney may come later in the meeting.
Public Comment: on issues not scheduled on the agenda (limit 3 minutes)
Julie Ferrin asked the City Council for new street lights on College Avenue. She showed a picture
of decorative street lights on a small street in Downtown Annapolis. She dreams of making College
Avenue a beautiful street, like Main Street. Council Member Erickson mentioned the issue was
brought to City Council years ago. The decision made then was the property owners would have to
participate to make it work. Mrs. Ferrin said the new tax for street lights could be used for the
proposal to have new street lights on College Avenue. It would be nice to fix up her building to
have it look like the old era. She would be happy to talk with other business owners on the street.
She was not in favor of a big LID.
Presentations:
Committee Liaison Assignments for 2010:
A. Council Member Adam Stout Trails of Madison County · Traffic & Safety Committee · Airport Board
Compliance Officer Natalie Powell said the next Airport Board meeting will be July 07 at
4:00 P.M. in the front conference room at City Hall.
B. Council Member Brad Egbert Legacy Flight Museum · Parks & Recreation · IBC Committee
Council Member Egbert had nothing to report.
C. Council Member Bruce Sutherland Museum Committee · Beautification Committee · Traffic & Safety Committee
Council Member Sutherland had nothing to report.
D. Council Member Christopher Mann Emergency Services Board · School Board · MYAB
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Council Member Mann reported the Emergency Services board met; there have been some
changes with the Fire Department. MYAB has not met; they have a break for the summer.
Their next activity will be in August.
The 4th of July parade is on the 3rd of July (Saturday). Fire trucks will have the Council Members
names on the side; they are invited to ride on it in the parade. The Flag Raising is at 9:30 A.M.
at the Veteran’s Memorial. The parade commences at 10:00 A.M.; City Council members can
walk down to the fire trucks from the Veteran’s Memorial.
The Mayor’s dinner for the dance festival was discussed. Council President Mann asked if
Amanda had spoken to the Mayor about that; plans still in the making regarding the dinner, they
need to send invitations.
E. Council Member Donna Benfield Police Department · Romance Theatre Committee · Rexburg Arts
Council · Tabernacle Civic Center · School Board
Council Member Benfield reported all committees have been meeting. Maintenance is
underway at the Tabernacle. The Police Department is busy and doing well. Madison School
Board is working on the budget crunch. They are all working very hard. The new high school
will have an open house. There is a lot of progress with the committees. The parade will have
Sugar City participating. They will be riding on a fire truck also.
F. Council Member Rex Erickson Golf Board · Planning & Zoning · Rexburg Redevelopment Agency
Council Member Erickson reported the Golf Board met at the first of the month. There will
be an Open House for the new nine holes at 8:00 A.M. this Friday, June 25th on the first tee of
the new nine-hole golf course. Everyone is invited. A few dignitaries will speak at the opening
ceremony, including past Golf Board Presidents, who have been influential in the golf course’s
development. The golf tournament for the Chamber of Commerce will follow the ribbon
cutting. The Planning and Zoning Commission met to plan upcoming Comprehensive Plan
Map changes. Rexburg Redevelopment Agency has met. All City Council members were
involved in the last meeting, where they finalized the Management Agreement. The contract for
the new swimming pool aquatic center has been signed. Everything is approved and underway.
A ground breaking ceremony will be held next Monday morning, June 28th at 10:30AM.
Public Hearings: - NONE
Items for Consideration:
A. Approve Fireworks stands for July, 2010 – Staff
City Clerk Kay said Firework Stand applications have been submitted to the city. The list of applicants is submitted to the City Council for approval on the various locations. The list is very
similar to last year’s; there are just a few less.
TNT Fireworks PO BOX 836 Clackamas, OR 97015 Broulim's 124 West Main
TNT Fireworks PO BOX 836 Clackamas, OR 97015 Wal-Mart
530 North 2nd
East
TNT Fireworks PO BOX 836 Clackamas, OR 97015
Valley Wide Home
& Ranch
1175 West
Main
Family Fun
Fireworks
1840 Satterfield
Dr Pocatello, ID 83201 Valley River Center
125 Valley River
Drive
Outlet
Fireworks LLC
1619 Brookfield
Ct Twin Falls, ID 83301 Albertson's 490 N 2nd East
Acme
Fireworks 32 Buckhorn Way Preston, ID JB's
150 West Main
Street
Big Bear of
Utah/Phantom
Fireworks 124 W Burton Ave
Salt Lake City, UT
84115 Cal Ranch 404 N 2nd East
Council Member Mann moved to approve the Fireworks Stand applications as presented;
Council Member Stout seconded the motion; all voted aye, the motion carried.
B. 8:00 P.M. to 10:00 P.M. 2011 Budget review – Richard Horner
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Finance Officer Horner reviewed the budgets for 2010 and 2011. He showed the major
changes in revenue and expenses for 2010. He explained the color codes: Red is unfavorable
changes and green is a favorable change to the 2010 Budget. The Intermountain Gas Company
franchise fee has dropped $37,000 from the budgeted number. City Council discussed why that
may have occurred including a rate cut; warm winter, etc. Council President Mann indicated
they are seeking a 30% rate increase indicating their rates may have been low. Finance Officer
Horner said budgets expected revenue are based on revenue from previous years.
Council Member Erickson mentioned the franchise fee revenue depends on how much
natural gas people use. Residents must have used less gas this winter than they did in 2009.
Council Member Erickson was surprised, considering he thought it was a fairly cold winter.
Financer Officer Horner said they will have a better idea of the total costs in July. The 2nd
quarter revenue payment will be due in July for gas used from April 1st through June 30th.
Looking at the list, Council Member Sutherland commented that the numbers where better than
he thought they would be. Finance Officer Horner said the budget came out about $20,000
better than they thought; however there is still a $60,000 decline in the revenue budget.
Mayor Woodland asked about tax penalties. Finance Officer Horner responded that those are
funds the county collects on late paid taxes. Parking fines and permits have increased over
budget. Those funds are difficult to project. Council Member Benfield asked a question in
regards to the information received at the meeting about streets and roads last week in Idaho
Falls. They were encouraged in the meeting to make sure the franchise fees are going into the
streets funds; it seems the fees are going into the general funds portion of the budget. Finance
Officer Horner mentioned they have always gone under general funds; however, two-thirds of
the Rocky Mountain Power franchise fees go towards the streets budget. The Rocky Mountain
Power franchise fee is close to budget at about $300,000. Council President Mann suggested for
Finance Officer Horner to bring the City Council a list next time of all of the franchise revenue.
City Attorney Zollinger joined the meeting.
Council Member Benfield asked where the franchise fees are distributed. Finance Officer
Horner explained 2/3 of the franchise fees go into streets. The remaining 1/3 goes into the
General Fund.
He referred to page 26 of the budget report.
Discussion on the franchise fees showing up on the budget when they are booked, etc.
The net revenue is up $75,000; the expenses are under budget about $64,000 showing about
$140,000 in the black. The real net difference is about break even at the end of the year. The
newly installed police/fire generator was discussed. Council Member Erickson indicated the
Police Department should come up with their portion of the cost of the generator out of their
budget. Mayor Woodland said the investigation on the bank robber took quite a bit of the
Police Department funds for overtime, etc. Council President Mann was favorable to pay the
utility expenses for the Tabernacle and Westwood Theatre out of city funds similar to other city
buildings; $93,000 out of the $140,000.
CITY OF REXBURG 6/22/2010 GENERAL FUND BUDGET VS. FORECAST
FAV
-UNFAV
REVENUES 2008 2009 2010 05/2010 %YTD 2010 BUDGET
Account Description ACTUAL ACTUAL BUDGET ACTUAL 67 FORECAST VS. ACTUAL
01 316 11 FRANCHISE FEES- INTMTN GAS -163,007 -173,187 -197,700 -98,548 49 -160,000 -37,700
01 319 10 TAX PENALTY & INTEREST -12,692 -29,262 -25,000 -13,716 54 -20,000 -5,000
01 335 25 STATE- SALES TAX /STATE -772,241 -673,735 -672,000 -161,803 24 -646,800 -25,200
01 335 30 STATE- SALES TAX /COUNTY -385,926 -215,312 -213,500 -87,444 40 -178,700 -34,800
01 361 10 FINES- PARKING -52,943 -52,811 -53,200 -64,606 121 -90,000 36,800
01 361 20 PERMITS-PARKING -5,620 -11,000 -45,150 410 -48,000 37,000
01 361 90 FINES- COURT -55,930 -56,816 -53,000 -32,535 61 -50,000 -3,000
01 371 00 INTEREST EARNINGS--REG -109,394 -79,261 -22,700 2,200 9 -50,000 27,300
01 399 00 FUND BALANCE CARRYOVER 0 0 0 0
NET OF ALL OTHER -5,526,000 -3,249,002 -5,605,800 79,800
TOTAL GENERAL FUND REVENUES -5,555,936 -6,801,951 -6,774,100 -3,750,604 55 -6,849,300 75,200
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EXPENSES 2008 2009 2010 05/2010 %YTD 2010 BUDGET
Account ACTUAL ACTUAL BUDGET ACTUAL 67 FORECAST VS. ACTUAL
TOTAL MAYOR & COUNCIL 217,563 261,844 270,800 153,629 57 233,800 37,000
TOTAL COMMUNITY AFFAIRS/ECON DEV 112,799 109,700 56,742 52 107,600 2,100
TOTAL CUSTOMER SERVICES 248,219 190,698 239,800 161,879 68 242,100 -2,300
TOTAL INFORMATION TECHNOLOGY 158,500 176,400 122,692 70 181,900 -5,500
TOTAL FINANCIAL MANAGEMENT 786,125 593,831 613,800 399,293 65 611,100 2,700
TOTAL LEGAL 190,500 196,206 195,500 123,927 63 192,300 3,200
TOTAL ECONOMIC DEVELOPMENT 24,972 24,975 25,800 15,079 58 20,600 5,200
TOTAL POLICE PATROL 1,193,755 1,500,774 1,448,200 979,148 68 1,448,100 100
TOTAL POLICE ADMNISTRATION 759,768 847,027 840,500 579,365 69 864,900 -24,400
TOTAL POLICE DETECTIVES 461,217 544,988 541,400 373,540 69 560,400 -19,000
TOTAL
POLICE COMMUNITY POLICING 353,459 325,744 342,200 225,032 66 343,200 -1,000
TOTAL PARKS 354,664 367,192 356,900 159,676 45 355,000 1,900
TOTAL BALL DIAMONDS 17,926 11,701 23,700 4,680 20 23,700 0
TOTAL
RECREATION
ADMINISTRATIOIN 133,420 121,219 102,800 53,592 52 107,000 -4,200
01 498 00 CONTINGENCY 110,300 16,700 16,700 93,600
01 499 989 FUND TFR -ROMANCE THEA 23,690 14,686 25,600 35,100 -9,500
01 499 995 FUND TFR -ANIMAL CONTR 61,706 70,104 78,600 67,300 11,300
01 499 989 FUND TFR -ROMANCE THEATRE 18,624 23,690 -200 12,800 -13,000
01 499 997 FUND TRANSFER -JOINT FIRE OP 409,118 441,029 490,400
494,500 -4,100
NET OF ALL OTHER 869,508 845,037 781,900 655,386 84 791,200 -9,300
TOTAL GENERAL FUND EXPENSES 6,124,234 6,652,044 6,774,100 4,080,360 59 6,709,300 64,800
GENERAL FUND NET before prepaid rent -568,298 149,907 0 -329,756 -114 140,000 140,000
PREPAID RENT ACCOUNTING 01 372 72 RENT - MADISON MEM. HO -36,390 -72,800 72,800
01 499 998 FUND TFR CITYHALL PREP 210,000 210,000 -210,000
173,610
137,200 -137,200
GENERAL FUND NET AFTER PREPAID RENT ACCOUNTING 2,800
The General fund in 2011 shows a 7% increase. The Fire District is building a fire station in Sugar
City causing their budget to go up. The Tabernacle donations for improvements are shown in the
budget.
Council Member Sutherland didn’t understand a portion of the document. Finance Officer
Horner explained. Continued discussion on the improvements budgeted for the Tabernacle and
have the improvements are listed on the budget including donated funds. Council Member Stout
asked why they kept it at $75,000 in 2009. Finance Officer Horner reviewed the budget on page 34.
There is a planned expenditure of $12,000 for carpet in the auditorium. The City Council asked if
they are going to spend another $80,000 for windows with the $75,000. Finance Officer Horner
estimated an increase in the budget for the Tabernacle with his estimation of $90,000. Council
Member Erickson said it seems an awfully high amount for the Tabernacle. Donated monies for the
Tabernacle windows have to be budgeted causing the budget to increase. Council President Mann
defended the Tabernacle; he said the Tabernacle has been long neglected. Parts of it need to be
renovated including steps, bathrooms, doors, etc. The city uses the Tabernacle for many functions.
It is worth it to spend money on the structure. Council Member Stout was concerned the increased
budget for the Tabernacle would remain artificially high moving forward to future years. Discussion
on the new information sign and trees on East Main Street and the funding process. The Art’s Fund
is funded by 1 ¼ % of building project fees. It has built up to about $30,000.
Council Member Benfield asked about other funds including the lighting fund. The Lighting
Fund summary is located on the last page. Safety lighting has a budget of $130,000 by the end of
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September, 2010 with another $100,000 in 2011. City Attorney Zollinger explained the lighting
fixtures around town and the installations that will be taking place. Rocky Mountain Power will be
relocation some power poles to accommodate city lighting projects. The first project will be 2nd East
and 2nd South around BYU-I with BYU-I doing their side of the street plus cooperating with the
city’s portion of the project. Eventually, the entire perimeter of BYU-I except 7th South will be
lighted. Council Member Egbert asked if the power line relocations would include underground
installations. Doing underground power line work is too expensive. The preliminary lighting work
is being planned with some of the construction being done this year.
Council Member Sutherland asked some questions concerning the Riverside Park Aquatic Park
construction fund. It was about $450,000 with some expenditures completed for moving top soil
into the development drawing the fund down. The grant money (federal allocated funds) will be
spent this year. The Main Street Budget has $350,000 in the fund. Council Member Mann asked
about the planned Main Street Budget for Main Street improvements. It was going to be
$1,300,000. The funding projected for this project has not materialized. The recommendation to
mark the fund down to $350,000 was expressed. Council Member Erickson felt there are other
projects throughout the city that could use the money other than Main Street. Finance Officer
Horner indicated he would draw the down the expected revenue budget from an expected budget of
$1,300,000 to the actual fund balance of $350,000. Council Member Stout would like to discuss the
Downtown project on the next agenda; Council Member Erickson did not want to revisit the
Downtown project at this time. He did not want to discuss it, because the city does not have money
at this time to consider the issue. Turn lanes are the priority at Center Street and 1st East Street on
Main Street. Finance Officer Horner said there is a Downtown Renewal Agency with a funding
source for the Downtown Renewal District.
The Departmental spread sheets were reviewed. Council Member Erickson asked about the Police
Department increase of $251,000. He wanted to know how much the Police Department’s budget
was increased between 2009 and 2010. Do they get a similar increase every year? Council Member
Erickson wants to do what they can for the Police Department; however, a quarter of a million
dollar increase is a lot when all departments have to make cuts this year. He felt there should be a
good reason to justify such a high increase. Finance Officer Horner did not have the 2009
information with him, but he stated that 59% of the city department’s total increases came from the
Police Department budget. A lot of the cost was capital expenditures (one time purchases for
vehicles, etc.) for future purchases. Self funded departments are shown on this comparison.
Discussion was held on the increases to the Police Department Budget. Council Member Stout
asked about over-time costs in the budget for the Police Department (could the overtime costs be
broken out on a separate line item?) Finance Officer Horner explained the overtime is captured on
individual timesheets making it difficult to summarize on a report. Council Member Stout was
concerned with the cost for traffic control and other support services offered by the police going for
subsidizing activities carried on in the city.
Council Member Erickson reviewed the personnel costs for the Police Department, which
increased $73,000 over 2010 costs for 2011. Four Police Patrolmen were added from BYU-I to the
City Budget in 2008. The revenue matches the expenses for these officers through an agreement
with BYU-I. There was discussion held on the allocation of funds within the Police Department
budget. Council Member Erickson asked about the increase in benefits. Police Department
benefits increased $71,000 since 2009. He asked if every department increased that much. Finance
Officer Horner mentioned the Police Department is the biggest city department and their
percentage share of department increases was 59%. Note: Police Patrol Budget attached.
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Finance Officer Horner reviewed the Building Department budget which is currently paying for Planning and Zoning expenses. In recent years the Planning and Zoning expenses were moved
from the General Fund to the Community Development Fund. Currently the Planning and Zoning costs run about $112,000. $30,000 of Planning and Zoning costs will be funded out of the General
Fund in 2011.
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Finance Officer Horner indicated the IT Server was purchased this year due to a server failure.
The Parks Department deferred $20,000 in sprinkler costs for a year to help balance the budget.
Council Member Erickson said he thought it was a good idea to install only half of the sprinkler
system, to save money.
Council President Mann commented on the hostage phone. Rexburg should prepare for a hostage
situation with other cities or counties; the likelihood of Rexburg having a hostage situation is less
likely than other cities in the area. The hostage phone was deferred. There may be funds available
in the 911 fund for a hostage phone.
Corey Foster said federal requirements require two radios in police cars. They have radios that are
10 years old; they are required to upgrade. They cost $5,000 per radio.
Finance Officer Horner reported the contingency fund budget is set at $100,000. Council
Member Erickson and Council Member Sutherland said it was lot less than they thought. The city
reserves are currently expanding from 25% to 27%. No sanitation increases are planned.
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Water has a slight increase from $3.00 to $4.00 for most homes. The increase per gallon rate=6%.
Mayor Woodland said the electrical utility rates are increasing; however, the city is doing a good to
absorb the city utility increases. The city uses a lot of electrical power. The Mayor’s office and City
Council Budget was down 15% ($40,000) in costs. The Parks Department deferred some expenses
to come into budget. The city needs to plan for another 10 acre park. The parks are highly
populated. BYU-I is using the city parks for activities and classes. The city needs more shelters.
The City Council thanked Finance Officer Horner for his work on the 2011 Budget.
Staff Reports:
A. Public Works: – John Millar
1. Overlay on 4th East finished. 2. Frost heave speed bump on 4th East was repaired.
3. Review bids for the 12th West Project: Depatco was awarded the bid on 12th West.
It was divided into four projects for a total of $1,063,078.34. A summary of the
costs on 12th West were reviewed. The bid was $91,000 over the original estimate. The funding sources for the project included: water, sewer and street funds, and a
grant. Public Works Director Millar said the state’s portion of the work generally costs more due to following federal guidelines due to more research and more rules.
There were only three bidders on 12th West. The bidding for this portion of the project was done through the state in Boise, Idaho.
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The state portion of the project had about a $100,000 overrun for the pavement
overlay portion of the bid. Overall it is a very good project for the money coming
within 10% of estimate. LTAC will handle the contract. It is scheduled for late
August and will take about six weeks to complete. The city’s portion of the
construction is moving forward to prepare for the state portion.
Council Member Erickson asked about Edstrom’s portion of the project. He
asked about some roadwork that has already started and asked for clarifications as to
which company was working on it. Public Works Director Millar was uncertain
which area of work Council Member Erickson was discussing. Discussion held on
roadwork being done on the south and north end on 12th West. Council Member
Erickson said they will be over $91,000 on the first two bids. He was concerned the
city will be paying an additional $91,000 over the estimate.
Public Works Director Millar said they are about 98% complete. The gas
company had to bore through the road to lower the gas lines. The state portion of
the bid had an overrun of about $200,000. Very few contractors bid state projects.
Council Member Erickson asked about $530,000, if the street fund has to pay it? He
does not want downtown funds to have to go towards it. The $530,000 is from taxes
and downtown funds. Street funds will be used to supplement the funding for the
project. Council Member Sutherland received complaints from some residents. He
asked for some common courtesies when contractors are working in back yards.
4. Wastewater Treatment Plant (Phase 1 – 2010 Water Reclamation Facility Upgrade)
Bids: Public Works Director Millar provided a handout for the bids. The first low bid was
missing an item; thus they were disqualified from the bid. Public Works Director Millar
explained the $100,000 deduct offered by the 2nd low bidder (Depatco).
Council Member Sutherland moved to accept the qualifying low bid from Depatco for the
Wastewater Treatment Plant (Phase 1 – 2010 Water Reclamation Facility Upgrade); Council Member
Egbert seconded the motion; Discussion: Council President Mann was concerned with bonding
funds being available for the project verses using the existing city reserves. Council Member
Erickson reiterated how the city will save $200,000. Finance Officer Horner said the funds should
become available in August or September. Public Works Director Millar explained the next phase is
being planned now. The City Council asked for an overview of the entire wastewater plant upgrade.
City Attorney Zollinger said a Notice of Award is given now and in 10 days the clock starts ticking
on the 120 day completion date.
Council Member Erickson reminded Public Works Director Millar of the need to finish 12th West
before school starts. Public Works Director Millar said he cannot control the state portion of the
project. Council Member Erickson asked Public Works Director Millar to have the project ready for
the state to do their portion of the work for school to start. Council Member Sutherland said they
do what they can. All voted aye. The motion carried.
Council President Mann asked about the completion date for the bridge in Henderson
Subdivision. The bridge has not been touched for a month. Public Works Director Millar said he
will look into that issue. Winston Dyer said Mr. Henderson is waiting on a larger project in town for
HK Construction so his project can be done at the same time; it should be done shortly. Council
Member Erickson asked if he was waiting for 2nd West. The jobs should be completed soon. It has
been a long time.
5. There is a redo on one of the poles on the 7th South Street lights (on the northeast
end): Public Works Director Millar said they hope to get that completed by the end of the
next week. He explained how the concrete anchor had to be removed to allow for a redo
on the bolt pattern on one of the poles. Council Member Erickson reviewed the paving of
the new street light area on 2nd East and 7th South. He would like curb and gutter extended
another 100 feet going south on 2nd East. Discussions on the new curb and gutter on 2nd
East; Council Member Erickson thought things could have been handled a different way.
He asked Public Works Director Millar how much another 100 feet (of curb, gutter and
blacktop) would have cost. It would cost another $5,000 to $10,000. Council Member
Erickson said it would be worth the extra amount to have it completed.
6. Old water building on 1st South and 2nd East: Public Works Director Millar and the
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Mayor met with Mr. Steve Oakey. A proposal was made to sand blast the building and re-
paint. Mr. Oakey is working on the project. A sprinkler system would be installed and the
weeds will be cut down. Council Member Benfield received answers to her preoccupation.
Calendared Bills and Tabled Items:
A. BILL Introductions: - NONE
B. First Reading: Those items which are being introduced for first reading. – NONE
C. Second Reading: Those items which have been first read. –NONE
D. Third Reading: Those items which have been second read
1. BILL 1029 repealing Ordinance 709 for business registrations including non-permanent
vendor regulations - Staff
Mayor Woodland reviewed the history of the first and second readings of BILL 1029.
City Clerk Kay explained the language was changed to say: the vendor locations will be identified by
resolution. Discussion on the locations and method of having vendors in restricted locations.
City Attorney Zollinger explained how Boise uses the same language to manage mobile vendors in
Boise. Council Member Benfield asked about the snow shack in Porter Park. City Attorney
Zollinger explained the city is participating in this snow shack on a temporary basis with a revenue
split. Council Member Benfield was concerned with the enterprise competing with private business.
City Clerk Kay explained the current process: they come into city hall, get a current business
registration; they receive guidelines concerning working with the business owner, etc. Compliance
Officer Natalie Powell then explains the conditions in detail. These need to be tied to a commercial
business.
City Attorney Zollinger explained the safety issues with moving customers across the street to a
private snow shack adjacent to Porter Park. With a mobile business in the Broulim’s parking lot,
Broulim’s dealt with it on their own. The city didn’t even need to be involved. Continued
discussion with having the city involved in the snow shack or other concessions in city parks.
Bidding the service to private enterprise in Porter Park was another option to consider.
Council Member Benfield said she was concerned with competing with private business. Council
Member Erickson concurred. City Attorney Zollinger mentioned the location of the snow shack
adjacent to Porter Park was dangerous due to the accidents with small children that area has
experienced. City Attorney Zollinger said this ordinance will help the city be informed on the
locations of mobile vendors; this will benefit the city.
Council Member Sutherland moved to approve BILL 1029 repealing Ordinance 709 for business
registrations including non-permanent vendor regulations; Council Member Mann seconded the
motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Erickson Council Member Stout
Council Member Mann
Council Member Sutherland
Council Member Benfield
Council Member Egbert
The motion carried.
Tabled Items: Those items which have been the subject of an affirmative vote to a motion to table:
- NONE
Mayor’s Report:
Consent Calendar: The consent calendar includes items which require formal City Council action,
however they are typically routine or not of great controversy. Individual Council members may ask
that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
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A. Minutes: June 02, 2010 and June 10, 2010 meetings
B. Approve the City of Rexburg Bills
Council President Mann asked about a $5,000 check for quarterly safety awards. He asked for
some discussion on the program. Finance Officer Horner said the program will be revamped.
Council Member Mann moved to approve the consent calendar; Council Member Benfield
seconded the motion; all voted aye, the motion carried.
Adjournment
__________________________________
Attest: Richard Woodland, Mayor
________________________________
Blair Kay, City Clerk