HomeMy WebLinkAbout2010.05.19 CITY COUNCIL MINUTES1
May 19, 2010
Mayor Richard Woodland Council Members:
Christopher Mann – Council President
Rex Erickson Donna Benfield
Bruce Sutherland Brad Egbert
Adam Stout
City Staff: Stephen Zollinger – City Attorney Richard Horner – Finance Officer John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Blair Kay – City Clerk
A BYU-Idaho student, Gina Aguirre from Ecuador gave the opening prayer.
7:00 P.M. City Hall – Pledge to the Flag
Boy Scout Jacob Dees led the Pledge.
Roll Call of Council Members:
Attending: Council President Mann, Council Member Erickson, Council Member Benfield,
Council Member Egbert, Council Member Sutherland, Council Member Stout and Mayor
Woodland.
Public Comment: on issues not scheduled on the agenda (limit 3 minutes):
Richard Powell at 490 Pioneer Road said he was representing students from BYU-Idaho who are
worried about parking on Pioneer Road. When cars back in to a stall, it is very dangerous,
especially during school hours due to the traffic on the road. They are worried about accidents
and he asked if it would be possible to redraw the parking lines on the street.
Taralyn Young read a statement. She had concerns about digging to repair a sewer line.
“On December 9th last year we woke up to water coming out of our lawn. The city came to repair the
water line and brought a back hoe. The hole was filled with water and as we watched the back hoe dig we knew they were digging right by the sewer line. My husband ran out and told them but they kept
right on digging. They fixed the water line and filled the hole with pea gravel. 2 days later, when everyone who lives above us, clear up to Richard Smith got up and started using their bathrooms, we
had 2100 gallons of raw sewage gushing into our home through the toilet and shower.
The city insurance company paid to have our basement cleaned and restored and they are willing to pay $5500.00 towards the $10,000.00 worth of items we lost which include almost all our food storage which was mainly home canned items as well many other food storage items. We lost Christmas décor, camping gear, personal photos and memorabilia, clothing, a freezer, TV's, tools, air conditioning unit
and many other things we are still discovering. These things were in great working condition. The sewage in our storage room was knee deep and our newly remodeled basement was covered in our neighbor’s excrement, and all that entails. We still envision the brown sludge covering our basement
and all that we have worked for floating around in it. How will we ever really know if it is clean, sewage gone from every crack and piece of lumber?
That morning, while the sewage was flowing and we were frantic I was told by a city employee to call OUR home owners insurance to see what they would cover. Because of that phone call, our insurance co is now dropping us and the only insurance we can find is $399.00 more a year and all because of
something we had NO CONTROL OVER!
In addition to that, we were told we could not be in our home. The restoration co told us to get out. It
was a health hazard not to mention it stunk horribly – it still smells. We couldn't live or eat there for 11 days till our house was declared clean. The insurance has told us that they will pay for 3 days of
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Meeting
May 19, 2010
2
displacement but will not pay anything for food. Our office is in our home and we lost work hours due
to the misplacement among many other financial losses not to mention all the hours and hours we have spent finding values for lost items, shopping for replacements, Dr. visits, working with your insurance co, our insurance company who hasn't paid anything, meeting with the city employees, the restoration
co, all to be told that your insurance doesn't cover any of those losses. Mr. Horner told me to write a log of all my hours and that I would be paid an hourly wage for those, I did so and your insurance denied it. He told me to prove loss of wages; I did so and again, was denied. Your insurance insists
that they have offered all they will offer and we were told by Mr. Horner that if we were not happy with that we could hire a lawyer. We did and quickly realized we CAN NOT afford a lawyer. It should be noted that our taxes help pay for Mr. Zollinger but he is not on our side. So you get our money AND
you get the lawyer. Mayor Woodland explained to me that he burned his house down smoking some salmon and I would
guess that he learned a great lesson from that. He won't do whatever it was that started the fire again. But what lesson can we learn from this? What could we do differently? NOTHING! We learn that we are at the mercy of the city and you can come in anytime you want and ruin our stuff and mess up our
lives and walk away. It's not like this is a natural disaster or even an accident. This was neglect on the part of your employees.
The best way to describe the situation is that the city is the bully that takes my lunch money and then tells me that if I will work for it, I can get it back but then offers me, after all my work, a small part of
the already eaten lunch and thinks that should be enough. It is your job as a city council to keep us all safe and protected and we were not protected and we now
know we are sitting ducks for the city. I was told by Mr. Horner that the City Council and the Mayor are the last word on if the city will take care of the problem it created. I realize that by law you don't have to do anything more but when my insurance doesn't pay all of my obligations, it is my duty to take
care of the rest. That is what anyone with integrity does. We have a media outlet who wants to tell our story based on your decision. I am here to find out what that answer is. We are not asking for more than what was taken from us. We are only asking to be restored to the place we were the day we asked
your employees to stop digging by the sewer. Will you cover the rest of our financial loss? If not, how come?”
Her concerns related to insurance issues. She asked to be restored for losses.
Robert Ricks at 345 Bare Street is the co-owner of Gringo’s Restaurant. He was concerned
about parking for Gringo’s employees and customers during the daytime. They were not told
previously about the parking permits, and now parking permits are required. Another issue which
they have been faced with has to do with the parking lot on Carlson Avenue. He said parking lot
is now an overnight parking lot; although the signs read three hours only during the daytime.
There are cars with overnight parking permits which allow parking all day and all night. The filled
parking lot gives the appearance that the restaurant is full, deterring potential customers. The lack
of parking is causing them to lose business. The City parking lot is used by theatre customers plus
other businesses. He is at the complete mercy of the city’s parking policy. He asked the city to
take into consideration all the businesses in the area when making policies concerning parking
downtown.
Presentations:
A. Crest Haven Subdivision – Stephen McGary
1. Street, Curb and Gutter failures in Crest Haven Subdivision; examples on Hillview Drive:
2. Failed plumbing drains
Stephen McGary at 915 Hillview Drive reviewed a file sent to the City Council and displayed
on the overhead screen. The file contained pictures of the curb and gutter along his street in
Crest Haven Subdivision. The concern arose in 2005 when the gutters began to fail. Other
surrounding streets have experienced the same failures such as: Crestview, Westwood, and
Green Haven. He reviewed the location of his neighbor’s sewer line connections going
through his lot. He said the issues with the curb and gutter are like negotiating an obstacle
course. He noted BILL 1047 for LID40 is in process. He had spoken with Public Works
Director Millar at various times for different solutions concerning the problem.
Council Member Erickson thanked Mr. McGary for bringing the problem to the attention
of the City Council and for including a possible solution; which would entail an area wide LID
for the Crest Haven Subdivision. Council Member Erickson recognized the developer did not
properly prepare a base for the curb and gutter. He said the streets are the responsibility of
3
the city, while the curb, sidewalk, and gutter are the responsibility of the home owner. He said
he would suggest an area wide LID for the Crest Haven Subdivision.
Mr. McGary said the original LID was initiated in 1982 and it took 15 years to pay it off. He
did not want to have to pay for it again. Council Member Erickson agreed and said it needs to
be engineered and done right. He has replaced his own curb and gutter twice in the last forty
years. It can be done on a city LID or a neighborhood project.
Council Member Sutherland explained he walked the area earlier today; noting some of the
areas were in good shape. He thinks an area wide LID would be appropriate.
B. Madison Youth Soccer Association – Robert Bird
1. Requesting two soccer fields in Riverside Park
a. Growth of youth soccer in Rexburg
b. Benefits of exercise and sportsmanship
Robert Bird at 131 North 3rd East, explained he is President of the Upper Valley Soccer
Foundation. He explained the growth of soccer in Rexburg and the need for additional soccer
fields. The program has existed for 20 years. The youth soccer program is the largest
program in the city’s recreation program. He has discussed the need of additional fields for
many years, including many of the current City Council Members. He represents the next
level of soccer after the city program. The program supports over 900 youth a year in the
upper valley area. The program meets a lot of the needs for the youth. They just need flat
grass that is watered. Unfortunately, they do not have one full size soccer field to play soccer.
He referred to the upcoming development of Riverside Park where full sized soccer fields are
planned. Many of the coaches and participants attended the meeting. They were present to
confirm the need for those soccer fields and thank the City Council for their support; also, to
encourage them to follow through with the planned fields at Riverside Park.
Council Member Sutherland asked if they could use the Nature Park, which is almost full
sized for a soccer field. They could use it if a net was available to keep the balls from going
into the city sewer plant.
Council Member Erickson said there are two full sized soccer fields planned at Riverside
Park. The Rexburg Redevelopment Agency has approved the funding process for the outdoor
swimming pool. The city will be co-developing the project by installing the green area for the
soccer fields.
Council Member Sutherland asked them to get with the Recreation Department to use the
Nature Park.
Council Member Mann encouraged the use of Porter Park if possible for some games.
He also supported the use of the Nature Park. Council Member Erickson mentioned the
sprinkler system for the Porter Park has been approved in the 2011Budget.
Council Member Benfield thanked them for coming; their soccer organization is organized
and they look great.
Council Member Stout commented on the plans for the Nature Park which include
improved parking and signs to direct people to the location of the park. Recreation Director
Bob Yeatman said that would be great, because it is a little harder to find, and since teams
travel from all over the Snake River Valley to play, the signs indicating directions are definitely
needed. Council Member Stout said it should be improved this summer.
Council Member Sutherland said the signage could be improved for the Nature Park.
Mr. Bird thanked City Council. He asked to use the University lights for the soccer fields for
night games.
4
Council Member Erickson said they could put the conduit in the road for future
development. One of the biggest costs of the swimming pool will be the lights. The
committee thought lights would be too costly at this point for the soccer fields.
Carol Williams at 76 Tamarack Avenue in the Evergreen Subdivision was concerned with
parking at Evergreen Park because it is very limited. She asked if the canal would be covered
or fenced.
Council Member Erickson said the canal company has to have access to the canal. Mayor
Woodland said one option would be to widen the canal if the city had the property. City
Attorney Zollinger explained the canal cannot be widened due to the proximity of the highway
and adjoining private property. The Green family owns the property; not the City of Rexburg.
Therefore, the Green family would have to participate to do a canal widening.
Shawn Fisher at 250 Marianne Drive asked about the costs of lights. He asked what the
ballpark cost would be for the lights. Council Member Erickson said Public Works Director
Millar would have to look into the costs. The type of lighting from the University is old
technology; these lights would not be the appropriate lighting for soccer fields. They can take
a look at the costs for lights at soccer fields.
C. Outstanding Service Awards – Mayor Woodland
1. Warren Smith – Chairman of Madison/Rexburg Airport Board
2. Roger Porter – Vice Chairman of Madison/Rexburg Airport Board
These gentlemen were not in attendance; Mayor Woodland will present the awards to them
personally at a later date.
Committee Liaison Assignments for 2010:
A. Council Member Adam Stout Trails of Madison County · Traffic & Safety Committee · Airport Board
Council Member Stout did not have a report.
B. Council Member Brad Egbert Legacy Flight Museum · Parks & Recreation · IBC Committee
Council Member Egbert was not in attendance at the meeting; however, Parks and Recreation did discuss budgeting today. They are doing great work.
C. Council Member Bruce Sutherland Museum Committee · Beautification Committee · Traffic & Safety
Committee
Council Member Sutherland worked on Museum Budget and Beautification Budget today. The library construction is inhibiting attendance at the museum. The Beautification Committee is looking
for new projects including hwy exits. The Mayor has met with ITD to work on beautifying the city’s exits.
D. Council Member Christopher Mann Emergency Services Board · School Board · MYAB
Council President Mann reported on the Emergency Services meeting where Chief Corey Child
reviewed the Bone home fire. The new fire station for Sugar City was discussed. The budget was reviewed for Emergency Services. Council Member Mann appreciated Council Member Benfield
being present to help review the budget line by line. Some cuts were made while still making sure our community will be safe.
The MYAB met earlier this afternoon. He appreciated Mayor Woodland being in attendance.
The new board for next year was announced. They reviewed the calendar for the year. They do some great things. This is a great way to introduce our young people to city government. They
are our future and it is a great cause. He appreciates being allowed to help with that committee.
Council Member Mann wanted to briefly report on the all-day City Council meeting last Thursday. They had a great drive-around. They toured streets, observed city parking, visited
parks and the waste water treatment plant, etc. He feels the citizens were well-served that day.
5
E. Council Member Donna Benfield Police Department · Romance Theatre Committee · Rexburg Arts Council · Tabernacle Civic Center · School Board
Council Member Benfield reported the committees are also conducting budget meetings. She
reported specifically on the Romance Theatre Committee, the Rexburg Arts Council, and the
Tabernacle Committee. All three committees are serving very well and meeting regularly. They
have set short-term and long-term goals and are working towards achieving them. The new co-
chairpersons for the Romance Theatre are Joanna Carter and RonaLee Flansberg. Council
Member Benfield clarified the committee calls it the Romance Theatre, but it says the Westwood
on the outside of the building. Their intent is to have it become the Romance Theatre. Council
Member Sutherland said the theatre was built in 1916 and it was called the Romance Theatre. The
name changed in 1975.
Council Member Benfield also reported on her liaison assignments with the Madison School
Board and the Police Department. With the current economic situation the schools are struggling.
They are working hard to keep the Resource Police Officers at the schools. The Police
Department and the School District are in agreement to keep the officers at three-quarter funding,
while working towards better funding.
F. Council Member Rex Erickson Golf Board · Planning & Zoning · Rexburg Redevelopment Agency
Council Member Erickson said Planning and Zoning met; however, he was not able to attend.
The golf board has not met since the last City Council meeting. He was excited today about the
meeting held with the Urban Renewal Board and the Redevelopment Agency. The Urban
Renewal Board unanimously voted to accept a bid from Zion’s Bank for the financing on the
pool. The paperwork will be signed on the 2nd of June. Johnny Watson is planning for the project
to be bid to local contractors in different phases. Council Member Erickson was excited to see
funding approved for the pool. They have a very good bid from the bond holder; the funding
situation will be better than expected.
Mayor Woodland reiterated the excitement in providing the residents of Rexburg and
surrounding areas with a pool. He said there has been a lot of work done. With all the sports
programs and hard work on the part of Parks and Recreation, we are able to provide activities,
exercise, and learning experiences for the youth. Providing these kinds of opportunities is a viable
aspect of city government; it is something they are committed to as City Council. They hope to
provide a service that is needed at a minimal cost.
Public Hearings: (Continued from May 05, 2010)
A. 7:50 P.M. Rezone 325 and approximately 275 North 1st East from Light Industrial (LI)
and Professional Office (PO) to Mixed Use (MU2) – Steve Kelly
(Ordinance 1046 to rezone from LI/PO to MU2)
Mayor Woodland continued the public hearing for the zone change from May 05, 2010.
Council Member Erickson asked if Mr. Steve Kelly was informed of the City Council meeting.
Community Development Director Christensen said yes, Mr. Kelly was informed. It was unusual
for him to be absent. Council Member Erickson said if there were any concerns, there would be a
need to ask question to a representative.
Council Member Sutherland moved to continue the rezone request at 325 North 1st East and
approximately 275 North 1st East from Light Industrial (LI) and Professional Office (PO) to
Mixed Use (MU2) to June 02, 2010; Council Member Egbert seconded the motion;
Those voting aye Those voting nay
Council Member Stout None
Council Member Erickson
Council Member Mann
Council Member Sutherland
Council Member Benfield
Council Member Egbert
The motion carried.
Items for Consideration:
6
A. Agreement with Madison Economic Partners, Inc. – Staff
Dan Hanna, at 850 East 7th North indicated he was representing the Madison Economic
Partners, Inc. He proposed to have Economic Development Director Scott Johnson serve as
Madison Economic Partner’s Executive Director along with serving the city as Economic
Development Director. This proposal is due to the retirement of Clair Boyle. They would like to
continue to receive the $20,000 donation from the city with the expectation donate the funding
back to the city to support the city’s contribution to Madison Economic Partners. He spoke
specifically of the committee’s preference to encourage systematic growth; rather than outside
businesses coming into Rexburg. He mentioned successful businesses have started in Rexburg
and expanded nationally.
Council Member Erickson said this is contrary to what Economic Development Director
Johnson was hired to do at the city. Mr. Hanna said this compliments what the city hired
Economic Development Director Johnson to do. Council Member Erickson asked how much
time Mr. Hanna would expect Economic Development Director Johnson to allocate to the
Madison Economic Partners position. He indicated the position would need to spend an hour
each month for a meeting with the Madison Economic Board to report. He will come to them
with a report, outlining and identifying areas where he wants their support. Council Member
Erickson asked how much time Mr. Boyle put in on the job. Mr. Hanna said Mr. Boyle spent
quite a bit more time; however, the city has already hired an Economic Developer to do the same
thing Mr. Boyle had been doing.
Council Member Sutherland responded saying it is a great segway by working together and
having Economic Development Director Johnson in a fortuitous location. It will be a win-win
situation.
Council Member Benfield agreed with Council Member Sutherland by getting more support out
of the Madison Economic Partners by mentoring new opportunities.
Mr. Hanna said they will provide Economic Development Director Johnson with additional
resources that the city may not be in position to provide. The goal is to create systemic growth
within the City of Rexburg.
Council Member Egbert was positive with the proposal. He understands what Council Member
Erickson was saying; how he did not want it to divert from the city’s mission. Council Member
Egbert doesn’t think it will. It will compliment the city.
Mr. Hanna said they will not distract Economic Development Director Johnson from doing his
job. They are not there to tell him how to do his job; he is there to tell them how to help him.
Council Member Erickson said Mayor Woodland had a great idea to hire Economic
Development Director Johnson. He was concerned with losing Economic Development Director
Johnson’s effectiveness with the city.
Mr. Hanna said if Council Member Erickson thinks they will distract Economic Development
Director Johnson, or take him away from his duties to the city, Council Member Erickson had
misunderstood. It is an opportunity to identify growth and it is our duty to respond in a positive
manner; including responding to other opportunities.
Council Member Egbert said it sounds like a really good partnership, and it will provide
Economic Development Director Johnson with more resources.
Council President Mann asked Mr. Hanna if the other contributors to Madison County were ok
with this proposal. Mr. Hanna said yes, they were ok with the proposal. Madison Economic
Partner’s are excited to focus on systemic growth. Economic Development Director Johnson
concurred.
Mayor’s Report:
1. Staff discussion of right-of-way beautification.
Mr. Hanna said right-of-way beautification is needed for economic development. He referred
to LID’s and the need for beautification in the city. One example is the Rail Road right-of-way
which is a distraction. He recommended having residents participate in a program to plant a tree
to help beautify Rexburg. The South exit has water; this would allow for the planting of crab-
apple trees every 30 feet along Hwy 20. Individuals could buy and plant a tree as a family to
7
beautify Rexburg; also, mowing the medians would be nice. The state mows the exit interchanges
once a year. We have one of the most neglected interchange curb appeals in the state.
Council Member Egbert asked what size tree, and the cost? Mr. Hanna said a five foot tree
would cost about $20; with a placement of about every 30 feet. How many trees? 2000/30 feet =
70 trees on each side of Hwy 20. The total cost would be for about 200 trees. Council President
Mann said they reviewed the entryway issues on their drive around last week. He thought it was a
great idea. Mr. Hanna asked for a mowing commitment from the city. Hwy 20 Medians could be
mowed.
Economic Development Director Johnson clarified the discussion with ITD focuses on the
outside of the street along the fence line.
Mr. Hanna said this would be a time for citizens of Rexburg to make an investment in the
beautification of the city. He would plant a tree for each of his five children.
Council Member Erickson referred to Ucon’s tree planting project; it is a similar their project.
Mr. Hanna said the state will not allow new development to replace the state hwy border fence
which is a field fence. The proposed trees would do well in this environment. It is an attractive
tree. He asked the city to provide the water.
Second issue: Planning and Zoning timing to get a proposal. He started a proposal in April;
Planning reviewed it May 06, 2010; City Council will hear it June 02, 2010. It was unanimous at
Planning and Zoning that he asked to expedite the process. It detracts from Economic
Development by being too laborious.
Staff Reports:
A. Public Works: – John Millar
1. North Hill water project is completed and in service. Final cost is below original bid.
2. 7th South signal is under construction. The holes are dug for the poles. The project is
moving along well, with 6 weeks to complete.
3. 12th West utility extension project is under construction. It is moving along well.
Widening and reconstruction of the road is coming next. Everything is on schedule.
4. Airport hanger restrooms are requested on the north end of the Airport. An extension
of the sewer line with hookup fees will be required. The use of the hangers is closely
monitored to keep the hangers used only for airplanes. The money would come from
the wastewater fund reimbursed by hookup fees. Mayor Woodland confirmed the
money would be recovered by revenue from sewer system connections.
Council President Mann had a concern; he said the hangers are used for airplanes. He didn’t
understand why there would be a need for restrooms for the airplanes. Council Member Erickson
understood the need for the restrooms; people work there all day and they practically live there.
BID PROPOSAL
Engineers Estimate
Airport Rd. Sewer Extension Unit
Bid
Quantity
Unit Bid
Price Bid Amount
Sewer
Gravity Sewer Pipe - 8", SDR 35 LF 80
$
10.00
$
800
C 900 (150 psi) Pressure Class Pipe LF 20 $ 25.00 $ 500
Gravity Sewer (Trenching/ Backfill) LF 100 $ 30.00 $ 3,000
48" Sanitary Sewer Manhole Type
A EA 1
$
2,500.00
$
2,500
Street Crossing LF 25
$
150.00
$
3,750
Connection to Existing Manhole EA 1
$
800.00
$
800
Total $11,350.00
Barney Towing and 3H TMC Contractors
8
Recovery
Unit Bid
Price
Bid
Amount
Unit Bid
Price
Bid
Amount
Unit Bid
Price
Bid
Amount
$
9.95 $ 796 $ 16.25
$
1,300 $ 16.00
$
1,280
$
18.75 $ 375 $ 22.60
$
452 $ 37.00
$
740
$
18.99 $ 1,899 $ 32.00
$
3,200 $ 44.00
$
4,400
$
1,200.00 $ 1,200 $ 2,150.00
$
2,150 $ 1,600.00
$
1,600
$
118.50 $ 2,963 $ 40.00
$
1,000 $ 45.00
$
1,125
$
575.00 $ 575 $ 800.00
$
800 $ 650.00
$
650
Total $7,807.50 Total $8,902.00 Total $9,795.00
DePatco
Unit Bid Price Bid Amount
$ 7.00 $ 560
$ 14.00 $ 280
$ 44.00
$
4,400
$ 1,900.00
$
1,900
$ 95.00
$
2,375
$ 400.00
$
400
Total $9,915.00
Hill and
Son
Jerome
Bowen Zollinger HK
Unit Bid
Price
Bid
Amount
Unit Bid
Price
Bid
Amount
Unit Bid
Price
Bid
Amount
Unit Bid
Price
Bid
Amount
$
25.38
$
2,030
$
5.49 $ 439
$
24.00 $ 1,920
$
10.00 $ 800
$
25.00
$
500
$
23.00 $ 460
$
30.00 $ 600
$
18.00 $ 360
$
30.00
$
3,000
$
42.87 $ 4,287
$
45.00 $ 4,500
$
63.00 $ 6,300
$
1,300.00
$
1,300
$
1,636.16 $ 1,636
$
1,800.00 $ 1,800
$
2,500.00 $ 2,500
$
180.00
$
4,500
$
192.31 $ 4,808
$
150.00 $ 3,750
$
381.00 $ 9,525
$
750.00
$
750
$
543.00 $ 543
$
800.00 $ 800
$
1,100.00 $ 1,100
Total $12,080.40 Total $12,173.11 Total $13,370.00 Total $20,585.00
Council Member Sutherland moved to accept the low bid from Barney Towing for $7,807.50 to
extend Airport sewer line; Council Member Egbert seconded the motion; Mayor Woodland called
for a vote: Those voting aye Those voting nay
9
Council Member Stout Council Member Mann
Council Member Erickson
Council Member Sutherland
Council Member Benfield
Council Member Egbert
The motion carried.
B. Finance Department: – Richard Horner
Finance Officer Horner passed out the monthly budget report through the end of April.
CITY OF REXBURG BUDGET SUMMARY REPORT FY 2010 7 months ending 4/30/2010
Budget vs EXPENSES BUDGET ACTUAL 58% FORECAST Forecast
OPERATING DEPARTMENTS & FUNDS
Mayor, Council & Economic
Development
296,600 148,260 50% 253,900 42,700
Economic
Development
287,500 120,081 42% 265,200 22,300
Customer Services 239,800 142,414 59% 242,100 -2,300
Information Technology 176,400 104,081 59% 177,900 -1,500
Financial Management 613,800 357,617 58% 609,800 4,000
Legal Services 195,500 109,811 56% 192,300 3,200 Planning & Zoning 96,400 54,390 56% 107,600 -11,200
Building Safety 634,300 364,262 57% 618,700 15,600 GIS 350,400 192,407 55% 343,800 6,600
Emergency Services 2,020,900 1,044,369 52% 2,063,900 -43,000 Golf Courses 473,100 201,044 42% 457,300 15,800
Parks & Ball Diamonds 372,600 123,641 33% 368,700 3,900
Recreation Administration &
Programs
354,600 93,279 26% 292,600 62,000
Miscellaneous:
MYAB, Airport, Legacy Flight
Museum
276,000 87,607 32% 131,000 145,000
Police Department
Administration Division & Fund 09 851,000 502,401 59% 877,700 -26,700
Patrol Division & Funds 13 1,485,100 886,923 60% 1,479,700 5,400
Investigations Division 541,400 328,855 61% 560,400 -19,000
Community Services Division & Funds
08,11,14
448,200 239,779 53% 436,800 11,400
Total Police
Department
3,325,700 1,957,958 59% 3,354,600 -28,900
Public Works
Public Works Director &
Engineering
405,500 238,989 59% 415,000 -9,500
Shop 263,300 162,512 62% 271,100 -7,800
Sanitation 1,583,300 759,531 48% 1,480,600 102,700 Water 1,824,900 804,097 44% 1,726,300 98,600
Wastewater 3,280,900 1,509,591 46% 3,057,700 223,200 Street Operations 1,441,900 689,772 48% 1,340,200 101,700
Street Repair Contracts 224,600 258,292 115% 725,700 -501,100
Total Public Works 9,024,400 4,422,784 49% 9,016,600 7,800 TOTAL OPERATING DEPARTMENTS & FUNDS
18,738,000 9,524,005 51% 18,496,000 242,000
Council President Mann asked about Planning and Zoning revenues. There is lack of
consistency; the department can’t maintain current levels of expense without offsetting revenue.
Finance Officer Horner explained the revenue carryover from last year for the department. Tax
10
revenues come in July and the water revenue comes in the summer. There are some impact fees
coming into the city with building permits.
Council Member Erickson asked if the city will have the revenue in 2010 as budgeted. Finance
Officer Horner said it looks fine. Council Member Erickson said the revenue looks good. Will the
city have the needed revenue to cover the budget? Finance Officer Horner explained sales tax
revenue is down $60,000 and other revenue is up. The budget is looking fine.
Discussion on the report by fund.
Calendared Bills and Tabled Items:
A. BILL Introductions: - NONE
B. First Reading: Those items which are being introduced for first reading.
1. BILL 1029 repealing Ordinance 709 for business registrations including non-
permanent vendor regulations - Staff
Mayor Woodland introduced BILL 1029.
City Attorney Zollinger reviewed the BILL; City Clerk Kay and Compliance Officer
Natalie Powell put the BILL together. Mayor Woodland asked if it would restrict business.
Discussion: City Clerk Kay gave the example of hot dog stands seeking a location; this
BILL would allow the city to designate certain locations in Rexburg for portable types of
business activity. Those locations are not yet identified; the BILL allows for that
opportunity. The hot dog vendor is looking for a spot to maximize his business.
Questions arose concerning people selling their own produce; for example on the side of
the highway. City Clerk Kay clarified BILL 1029 contains the same phraseology for
vending. City Attorney Zollinger explained the BILL contains protections for girls selling
girl scout cookies, and other instances regarding temporary/seasonal vendors. The taco
bus was required to pave a certain portion of the parking lot on 4th South because they
were staying in that location for more than six months.
Continued discussion:
City Attorney Zollinger explained the locations for regulated use include such vendors as
Mobile vendors, Seasonal vendors, and temporary vendors, etc. The fees are to be charged
just as any other business, from the fee schedule. A normal business has a fee of $20.
Some business are regulated by restrictions in the building code. Community
Development Director Christensen said having the ability to choose locations helps the
city’s ability to look at parking lots or areas where parking is already tight. They can be
looked at individually for parking compliance. Community Development Director
Christensen gave the example of selling shaved ice at the Carousel at Porter Park. There
are different views to consider at a location; to see whether they are hazardous to children,
parking issues, etc. The best places for a particular type of portable business can be
selected. Seasonal vendor are on site more than 14 days, but less than 180 days. Once
they are in a location over 180 days, they will need to comply with structure requirements.
The Taco Bus is an example of a structure, which is inspected. The only thing they were
exempted from was a lavatory facility. It is a temporary structure up to one year.
Council President Mann wanted to protect brick and motar stores.
Council Member Mann moved to first read BILL 1029 repealing Ordinance 709 for
business registrations including non-permanent vendor regulations; Council Member
Egbert seconded the motion; Discussion: all voted aye, the motion carried.
C. Second Reading: Those items which have been first read.
1. BILL 1047 for the creation of LID40
11
2. Council President Mann moved to consider BILL 1047 for the creation of LID40
second read; Council Member Erickson seconded the motion; Discussion: Council
Member Stout asked if the LID areas are set and confirmed now that they have finished
the public hearing. Mayor Woodland said it can be challenged, even at the third reading.
Council Member Erickson said they cannot add to, but they can take away from the LID.
Finance Officer Horner explained that someone could be added to the LID after a public
hearing if they volunteer to be added. Mayor Woodland called for a vote:
Those voting aye Those voting nay
Council Member Stout None
Council Member Erickson
Council Member Mann
Council Member Sutherland
Council Member Benfield
Council Member Egbert
The motion carried.
D. Third Reading: Those items which have been second read - NONE
Tabled Items: Those items which have been the subject of an affirmative vote to a motion to table: -
NONE
Mayor’s Report:
Council President Mann mentioned a request for community gardens at Evergreen Park; the proposed grass area across the street.
Public Works Director Millar explained there is water available; however, there is not al lot of
spare space, only 323 feet by 225 feet. A soccer field would need a 20 foot high fence; not much space for gardening. The map was reviewed on the overhead screen concerning Evergreen Park.
City Attorney Zollinger was able to show City Council the area, explaining parking specifically
the ideal amount of spaces needed; the area could accommodate approximately 40 parking stalls. Council Member Benfield asked about a possible garden. Council Member Mann said they should
ask the Green Family for permission.
Mayor Woodland reviewed 2011 Budget meeting which are covering some hard issues. He commended the staff for their hard work to prepare budgets. He thanked everyone for coming to
participate in city government.
Consent Calendar:
The consent calendar includes items which require formal City Council action, however they are
typically routine or not of great controversy. Individual Council members may ask that any
specific item be removed from the consent calendar for discussion in greater detail. Explanatory
information is included in the City Council’s agenda packet regarding these items.
Minutes: A. May 05, 2010 and May 13, 2010 meetings
B. Approve the City of Rexburg Bills C. Appointment of Shawn Bagley to the Legacy Flight Museum Board; replacing John Bagley.
Mayor Woodland asked the City Council if they had any concerns with the Consent Calendar.
Council Member Benfield moved to approve the Consent Calendar; Council Member
Sutherland seconded the motion; all voted aye. The motion carried.
Council Member Sutherland moved to go into Executive Session per Statute 67-2345 (f) to
communicate with legal counsel for the public agency to discuss the legal ramifications of and legal
options for pending litigation, or controversies not yet being litigated but imminently likely to be
litigated. The mere presence of legal counsel at an executive session does not satisfy this
requirement; Council Member Benfield seconded the motion;
Mayor Woodland asked for a roll call vote:
12
Those voting aye Those voting nay
Council Member Stout None
Council Member Erickson
Council Member Mann
Council Member Sutherland
Council Member Benfield
Council Member Egbert
The motion carried.
Executive Session.
Executive Session ended.
Adjournment
__________________________________
Attest: Richard Woodland, Mayor
________________________________
Blair Kay, City Clerk