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Home My WebLink AboutResolution 2009 - 13 ITD Agreement 975RESOLUTION 2009 - 13 WHEREAS, the Idaho Transportation Department hereafter called the STATE, has submitted an Agreement stating obligations of the STATE, and the CITY OF REXBURG, hereafter called the CITY, for traffic signal improvements on SH-33; and WHEREAS, the STATE is responsible for obtaining compliance with laws, standards, and procedural policies in the development, construction and maintenance of improvements made to the Federal -aid Highway System when there is federal participation in the costs; and WHEREAS, the parties have agreed to participate equally in the costs of such improvements; and NOW, THEREFORE, BE IT RESOLVED: 1. That the Agreement for State Highway Project A011(975) is hereby approved. 2. That the Mayor and the City Clerk are hereby authorized to execute the Agreement on behalf of the CITY. 3. That duly certified copies of the Resolution shall be furnished to the Idaho Transportation Department. CITY OF REXBURG Madison County, Idaho By Christopher Manif Acting Mayor CERTIFICATION I hereby certify that the above is a true copy of a Resolution passed at a regular, meeting of the City Council, CITY OF REXBURG, held on October 07, 2009. Blair D. Kay City Clerk Adr L H T A C September 24, 2009 Local Highway Technical Assistance Council Shawn Larsen, Mayor City of Rexburg PO Box 280 Rexburg, ID 83440 Mayor Larsen: 3330 W. Grace St., Boise, ID 83703 (208) 344-0565 FAX (208) 344-0789 1-800-259-6841—www.lhtac.org Shawn Larsen Chairman Lawerence (Dick) Edinger Vice Chairman Lan Smith Secretary/Treasurer Lance Holmstrom, M.U.P. Local Highway Administrator RE: LHTAC/Local Agreement (Design and Construction) Key No. G09604; 121h West CRABS; Hwy 33-University Blvd Enclosed is your fully executed original of the LHTAC/Local (Design and Construction) Agreement for the above mentioned project. . Please send the original Title VI Pre -Award Assurance Checklist with all the backup information for our files. Time is short for these Governor's Fund Projects. Please Submit your choice of Consultant in writing to LHTAC. The Consultant will contact LHTAC to submit a detailed Scope of Work as soon as possible The Local Highway Technical Assistance Council is committed to helping the City through the federal -aid process and developing a successful project Please contact us if you have further questions or need more information. Sincerely, Gerald H. Flatz, P.E. Federal -aid Manager Enclosure COUNCIL MEMBERS r.�,ociatioo of Idaho Cities Idaho Association of Highway Districts Idaho Association of Counties Ex-Officio Members Map' Ihcrlas L,mbatsgn Comx!ss,Gner Ciprrt K,,luf€man Comm se,oner Lan Sm;!h Tony Pometi (City 'of Fru..ijnd fret Hn.'gaaway LisV;cl tiett3 Icano AssocilWon of Go,�mes Mayo9 Shawn Lwsen LCIR Ill xv' onu Law, ance (D) cK) Ec.n�?! 1"..UfYidTd(SS1S':R4C Dan Eocrl swaft Dai3 ;s Clay of Roxblxg Ew5t Sk s tltGr way Dismcl r,:0arviter county fcahcr Asso�arali,,n of H, hway L''s:;tcte Maya, Ile.: laooier Ccwrrlassiorner Ralph G&II Cu nm�ssa;r=er R Tani Hpgsted Ken Harwaro of Kell 9q Nampa H,ghway Dswv JefEarson Cour;Ey Assoc�atw of Iozyho C:Iies COOPERATIVE AGREEMENT A011(975) REXBURG SIGNALS MADISON COUNTY KEY NO. 11975 PARTIES This Agreement is made and entered into this --71 day of y L'�` ' tilt Cyr 2009, by and between the IDAHO TRANSPORTATION DEPARTMENT, hereafter called the State, and the CITY OF REXBURG, hereafter called the City. PURPOSE The State has programmed a project to provide funding to the City for signal improvements on the SH-33 corridor within the City limits. This Agreement will set out the terms for funding, construction, and maintenance of any signal improvements on SH-33. Authority for this Agreement is established by Section 40-317, Idaho Code. Th :a s agree as follows: SECTION I. 7 `iat the State will: Review and approval project submittals, including plans, specifications, proposals, 3,id any change orders that may occur during construction of signal improvements on SH-33. 2. Authorize the City to administer the work. Process requests for re-imbursement of costs incurred by the City related to design and construction of the signal improvements. The State will reimburse fifty (50) percent of all costs related to the signal improvements, up to a maximum of Five Hundred Thousand Dollars ($500,000). No additional funds will be available for this work. 4. Hold harmless, defend, and indemnify City, its officers, agents, and employees from and against all claims, losses, actions or judgments for damages or injury to persons or property arising out of or in connection with any activities of State, State's agents, employees, or representatives under this Agreement. 1 Cooperative Agreement Re y No. 1197S1197s Key rY &DRegister Nv.._...,..: ....�'� L�..,. 5 SECTION II. That the City will: Provide opportunity to the State to comment on all signal improvement projects on SH-33 prior to beginning development of those projects. 2. Provide for the design of and award contracts for construction of the signal improvements on SH-33. 3. Submit all plans, specifications, proposals, and any change orders that may occur during construction of signal improvements on SH-33 to the State for review and approval. 4. Provide an environmental document and right-of-way certificate for each intersection on which work is to be performed. Following completion of work submit an itemized statement to the State for such work requesting reimbursement of fifty (50) percent of such costs. 6. Maintenance responsibilities for all signals on SH-33 shall be in accordance with the Cooperative Signal Maintenance Agreement for the City of Rexburg dated May 4, 1983, or as subsequently modified by mutual consent. SECTION III. General: The City shall assume ownership of any new traffic signal to be installed on SH-33, with the exception of the controller and cabinet, the ownership of which shall be retained by the State. 2. This Agreement shall become effective on the first date mentioned above, and shall remain in full force and effect until amended or replaced upon the mutual consent of the State and the City. 2 Cooperative Agreement Rexburg Signals Key No. 11975 EXECUTION This Agreement is executed for the State by its Assistant Chief Engineer, and executed for the City by the Mayor, attested to by the City Clerk, with the corporate seal of the city of Rexburg. IDAHO TRANSPORTATION DEPARTMENT APPROVED BY::�'"�� 'hief Engineer (Dew) APPROVED AS TO FORM: RECOMMENDED.: 1 Deputy Attorney General District Engineer ATTEST: CITY OF REXBURG City Clerk Mayor hm:11975 Coop.docx Cooperative Agreement Rexburg Signals Key No. 11975 RESOLUTION WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an Agreement stating obligations of the STATE and the CITY OF REXBURG, hereafter called the CITY, for traffic signal improvements on SH-33; and WHEREAS, the STATE is responsible for obtaining compliance with laws, standards and procedural policies in the development, construction and maintenance of improvements made to the Federal -aid Highway System when there is federal participation in the costs; and WHEREAS, the parties have agreed to participate equally in the costs of such improvements; and NOW, THEREFORE, BE IT RESOLVED: That the Agreement for State Highway Project A011(975) is hereby approved. 2. That the Mayor and the City Clerk are hereby authorized to execute the Agreement on behalf of the CITY. That duly certified copies of the Resolution shall be fumished to the Idaho Transportation Department. CERTIFICATION I hereby certify that the above is a true copy of a Resolution passed at a regular, duly called special (X-out non - applicable term) meeting of the City Council, City of Rexburg, held on (Seal) City Clerk 4 Cooperative Agreement Rexburg Signals Key No. 11975