HomeMy WebLinkAboutAPPLICATION & DOCS - 07-00463 - Bronze Business Park - Preliminary PlatIS 07 03:40p SCHIESS & ASSOC. (208)522 -9232 p.l
Preliminary /Final Plat c�u�x °`R� CITY O F
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12 North Center Phone: 208.359.3020 Amenazi Iarni(y C mmuniry
Rexburg, !D 83440 www.rexburg.org Fax: 208,359 3022
Application for Approval of Preliminary Subdivision Plat
The attached Subdivision plan has been prepared in accordance with the Subdivision Regulations of
the City of Rexburg, and the following items are shown on the plan or plans, or explanations given with
respect thereto.?,
Reciuire2nents for Preliminary Plats
4.d
All Preliminary Plats shall be 24'x 36' foldable, drawn to scale, North point, dated.
The following shall be shown on the Preliminary Plat or shall be submitted separately:
1. The name of the proposed subdivision : eNZF
2. The location Acrea re g Number of Lots ----
5w ' 0 SA-e- /? 7 4 �.
3. The names, addresses and telephone numbers of the subdivider or subdividers and the
engineer or surveyor who prepared the plat:
Subdivider �`" D x <�-l^001
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Name: �CI�Sa.../ Address:
Phone Number: $0j -- 171j?5 Cell Number:
Engineer
Name: SC -44-t5 1 ,45 JF0 C- Address: 3 / Z Su i,4C 4A 5
Phone Number: _Zo5- 3 Sf= -Gaga Cell Number: 70 _ G S7a
Surveyor
Name: YGk GS5 � Address:
Phone Number:
Cell Number:
4. The name and address of all properti7 owners within 300 feet of the external boundaries of the
subdivision whether or not bisected by a public right-of-way shown on record in the County
Assessor's office_
5. The legal description of the subdivision.
Sep 18 07 03:40p SCHIESS & ASSOC.
(208)522 -9232 p.2
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6. A statement of the intended use of the proposed subdivision such as: Residential — (single family,
two - family and multiple housing); Commercial, Industrial, Recreational or Agricultural. Show sites
proposed for parks, playgrounds, schools, churches or other public areas.
7. A map of the entire area scheduled for development if the proposed subdivision is a portion of
a larger holding intended for subsequent development.
8. A vicinity mho showing the relationship of the proposed plat to the surrounding area (1/2 mile
of minimum radius scale optional).
9. Streets, street names, rights -of -way, and roadway widths, including adjoining streets or
roadways, curbs and sidewalks.
10. Lot lines and blocks showing the dimensions and numbers of each.
11. Contour lines, shown at five (5) feet intervals where land slope is greater than ten percent
(10 %) and at two (2) feet intervals where land slope is ten percent (10 1 /6) or less, referenced to an
established bench mark, including location and elevation.
12. Any proposed or existing; utilities including, but not limited to, storm and sanitary sewers,
irrigation laterals, ditches, drains, bridges, culverts, water mains, fire hydrants, power, gas, street
lights and their respective profiles and easements.
13. A copy of any proposed restrictive covenants and /or deed restrictions. (To be attached or
submitted with final plat).
14. Any dedications to the public and /or easements, together with a statement of location,
dimensions, and purpose of such.
Please complete the following: (If not applicable, please fill in with N /A)
1. What is the land use and existing zoning of the proposed subdivision and the adjacent land?
2. Does subdivision conform to present zoning? 4,e, s
3. Requested zoning:
4. Variance Requested: Yes No _)<— (If yes, attach written request)
5. Requesting annexation to City? —4A--
Findings of Fact
City of Rexburg
12 North Center Phone: 208.359.3020
Rexburg, ID 83440 www.rexburg.org Fox: 208.359.3022
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Ameru -us Family Community
Bronze Business Park — Preliminary Plat
1. On September 19, 2007, Schiess & Associates presented to the Rexburg Planning & Zoning Coordinator a
Request and Application for a Preliminary Plat for Bronze Business Park.
2. On October 18, 2007, Chris Park presented to the Rexburg Planning & Zoning Commission the Request
for approval of the Preliminary Plat for Bronze Business Park.
Mary Ann Mounts motioned to recommend to City Council to approve the preliminary plat for Bronze
Business Park with the conditions that a temporary turn around be put on the east end of the road, and that
they line the street up with the Silver Estates development to the east. Thaine Robinson seconded the
motion. None opposed. Motion carried.
3. On November 07, 2007 Planning and Zoning Administrator Gary Leikness explained the Planning
Commission recommended approval with conditions plus a temporary turnaround for the development.
He also explained this preliminary plat is to split the lot; once the preliminary plat is approved, a zone
change will have to be made.
Council Member Mann asked if the development will look like a warehouse development or a retail
development. It will look more like a retail development.
Council Member Young moved to approve Preliminary Plat for Bronze Business Park with conditions as
recommended by Planning and Zoning. Council Member Stevens seconded the motion. All voted aye;
none apposed. The motion carried.
Planning & Zoning Minutes
October 18, 2007
12 North Center Phone: 208.359.3020
Rexburg, ID 83440 www.rexburg.org Fax: 208.359.3022
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Americas Family Community
Commissioners Attendin
Winston Dyer —
Chairman
Mary Haley
Thaine Robinson
Dan Hanna
Charles Andersen
Josh Garner
Mary Ann Mounts
Chairman Dyer opened the meeting at 7:04 pm.
City Staff and Others
Rex Erickson — City Council Liaison
Gary Leikness — Planning Administrator
Stephen Zollinger — City Attorney
Emily Abe — Secretary
Roll Call of Planning and Zoning Commissioners
Charles Andersen, Mary Haley, Thaine Robinson, Winston Dyer, Mary Ann Mounts, Josh Garner, Dan Hanna
Randall Porter, Mike Ricks, Ted Hill and David Stein were excused.
Minutes:
A. Planning and Zoning meeting — September 20, 2007
Corrections:
PA — Under Chairman Dyer's comments: change neighborhood to neighbors, then neighborhoods to
neighborhood.
PA — Under the vote on the motion, one was opposed.
Dan Hanna motioned to approve the Planning & Zoning minutes for September 20, 2007, as amended. Thaine
Robinson seconded the motion.
Charles Anderson, Mary Ann Mounts and Josh Garner abstained for having not been present.
None opposed. Motion carried.
Public Hearings
7:05 pm — Variance — 290 N 1't E (Madison School District)
Nicholas Holmes representing the School District, 290 N 1" E. We are expanding our parking lot. We have
actually built the parking lot already. We are here to ask you to allow us to not use the 40 foot landscape setback.
We purchased 5 new busses this summer, and we have 3 new busses coming next spring. We are out of space. We
built a sidewalk along the property and left a green strip. I had no clue that we had to have a 40 foot landscaped
setback. We are putting 8 spots in there for 8 busses to be plugged in during the winter. It could be expanded for
10 busses, but we have to have this maneuvering room. If we put the 40 foot landscaped setback in, there would be
no room to pull the busses in there. Some surrounding properties do not meet the setback requirements. We are
asking for an additional 12 feet to allow for maneuvering room. We are planning to provide landscaping for that
area, and a decorative fence, as opposed to the chain link fence that was up there previously. This will make it
attractive. We are willing to make some concessions to enable us to have that maneuvering room for the busses.
There will be nothing parked anywhere near the 40 foot setback. All of the parking will be in the interior. We had a
meeting with the Mayor, John Millar, and Gary Leikness. We discussed drainage. The space between the parking
lot and the sidewalk will be a catch basin.
Chairman Dyer asked what the zoning is on the property. Gary Leikness said it is zoned Community Business
Center (CBC).
Thaine Robinson asked Nick how he had no idea about the setback requirement. Someone from the school
district should be familiar with our code and know what the city's requirements are.
Chairman Dyer asked why the school district builds things without getting a permit first. Nick Holmes said they
have had this happen, but it will not happen any more.
Mary Haley asked why Nick has not known in the past to look at the code. She has a concern that they don't
finish what they start. She pointed out several projects that have not been completed correctly. The idea that the
school board should be the ones establishing the relationship is incorrect. You are working with us, not the school
board.
Gary Leikness pointed out the zoning on the surrounding properties. He said the city requires a 20 foot landscaped
setback from the property line. In this case, the property line is about 20 feet back from the existing curb on 1"
East. This means the setback line is about 40 feet from the existing curb. The applicant is asking for a 12 foot
encroachment into the setback.
Chairman Dyer asked what staff s opinion is about this application having standing as a variance request. Gar
Leikness said the 4 criteria for a variance have to be met. There are no physical limitations on the lot, but the
Commission may consider a hardship being that the community has experienced a lot of growth. This is an
imposed hardship on the School District, and they are trying to supply their school busses on this location. They
are planning on further bus services out at the new school areas, which will help alleviate this problem. Staff
recommends that if you do see this as a significant enough hardship to grant a variance, that you condition this that
when the busses go away, this area be restored to landscaping. All future uses should comply with the 20 foot
setback.
Chairman Dyer opened the public input portion.
In favor: None
Neutral: None
Opposed: None
Written Input:
Letter from Dean and Diane Sham employees of the school district, in favor of the proposal.
Chairman Dyer closed the public input portion.
Mary Ann Mounts declared a conflict of interest and excused herself from the table.
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Gary Leikness presented his proposed conditions of approval.
Mary Haley said the home to the south of this property has become an eyesore to the neighborhood. Their
commitment to the city was that this house would remain looking like a residence. It is in very poor condition. She
wonders if there is room for a couple busses on the north end of the property.
Charles Andersen said he supports the proposed variance.
Josh Garner said he supports what the school district is trying to do. They have met the requirements. I don't
know where else they can put more busses. If they agree to follow through with what they have promised here as
far as building an attractive fence and landscaping the area, and if we condition the variance that if the use changes
they have to go back to the original setback, I have no problem with this. I do think we are seeing a bad trend here,
though. In the time I have been on this commission, I have seen this happen several times. I think the applicant
realizes our concern and hopefully voices that to the school district.
Mary Haley said she does not have a problem with the variance here if the school district agrees to clean up their
other issues. The Lincoln school has a major drainage problem onto the neighboring properties, and has not
finished the landscaping along the street. The house to the south of the proposed property needs to be taken care
o£ The accountability on their part has not been there. In order to have this, they need to finish the other issues
first.
Gary Leikness said this is not legally defensible to hold them up for issues on other properties.
Thaine Robinson said he understands the need for a variance, and has empathy for the variance. I am not in favor
of giving variances. I would be in favor of this variance if the school district puts in a good faith effort of making
that look better than it does now. This should revert back to the ordinance requirements when those busses are no
longer there.
Dan Hanna said it is very likely that this entire area could be re- developed to a much higher use, which would
make this all go away at some point in the future.
Charles Andersen motioned to approve the variance for the setback requirements for the parking lot of Madison
School District administrative office at 290 North 1" East of a 12 foot reduction of setback, with the condition that
the landscaping be approved by the city, along with the irrigation system, and that the variance be only for the use
bus maneuvering area and not for buildings or any other use. Should the area involved be changed in the future,
the current setback requirements at that time shall be adhered to and landscaping restored. Josh Garner seconded
the motion.
Mary Haley said she could go along with this if the house to the south was improved as part of the condition of
the variance. I cannot vote for this as it stands.
Chairman Dyer asked if this property is held in common with the others, or if it is a separate parcel. Gaa
Leikness said it is a separate parcel.
Gary Leikness said our landscape ordinance is very unclear on the number and size of trees and shrubs required.
This may be an appropriate condition of approval.
Charles Andersen amended his motion to include that the landscaping shall include six trees, preferably evergreen,
at least 7 feet tall at planting. Josh Garner seconded.
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Charles Andersen amended his motion to include that the fence should be along the North and South to the
house, as well as the West side of the property. Josh Garner seconded.
Chairman Dyer said he is not inclined to vote for the motion because this is not the way we should be doing
business in Rexburg. We do not go out and build without permits, without planning, and then come in and force
the City into corners. This does not qualify for a variance, in my opinion. There are no unusual physical limitations
of the lot, like rock outcroppings, unusual grade, etc. Failure to approve the variance will not result in an undue
hardship. They have been running the busses that they have out of there. I cannot see that it will create a hardship.
The hardship has actually been caused by the applicant. Approval of the variance is certainly in the public's interest,
and I support the school, but we don't do business this way. I cannot vote for this on a matter of principle and of
law.
Those in favor:
Dan Hanna
Josh Garner
Charles Andersen
Motion failed.
Those opposed:
Thaine Robinson
Winston Dyer
Mary Haley
Mary Haley motioned to deny the variance because it does not meet the requirements of a variance. The limits of
the lot were known before the lot was purchased. Failure to approve the variance does not create a hardship,
because they have busses parked everywhere. The applicant was involved in the hardship that they created
themselves when they chose to put more busses on the lot without looking at the ordinance. The variance is in
conflict with the public interest.
Motion died for lack of a second.
Josh Garner asked what Thaine Robinson's concerns were against the first motion. Thaine Robinson said he
agreed with the Chair on his previously stated concerns.
Josh Garner asked where the busses are going to be parked if they are not parked here. The Commissioners
discussed the issue.
Chairman Dyer invited Nick Holmes to take this issue to City Council for their deliberation and decision.
Unfinished /Old Business None
New Business
1. Preliminary Plat — Bronze Business Park
Chris Park Schiess & Associates, presented the plat. He pointed the property out on the map. He addressed the
staff review comments. The preliminary plat has a street down the middle, with a lot on the North and the South.
There was concern about emergency access turn around. Each one of the lots will have accesses onto the streets
running east and west, which will provide the emergency vehicle turn around and access. If the city prefers, we
could put a temporary turn around down at the end. A portion of the property is zoned residential. We will have
to have it rezoned to commercial. The whole area is commercial on the preferred land use map. We are currently
trying to work things out with the Idaho Transportation Department for an access onto Yellowstone Highway.
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Chairman Dyer asked if there is any master plan with the development to the east for coordination of street
locations, etc. Chris Park said the plan is for the streets to meet up between the two subdivisions.
Gary Leikness said there is a pending application to the east of this proposal, for Silver Estates. This commission
directed them to re -align their roads to more closely meet the grid system. He recommended that the road on the
Bronze Business Park plat would have to align with the road in the Silver Estates plat. He reviewed the staff review
comments.
Thaine Robinson said this developer needs to make sure they are in agreement with the developers of Silver
Estates of where the road is going to be.
Mary Haley asked if the proposed road follows the grid. Gary Leikness said it is off the grid. City Council has
directed that we need to look at where the grid can be adhered to, but to focus more on the mile grid.
Chairman Dyer suggested a temporary turn around on the east end of the road until further accesses are
developed.
Mary Ann Mounts motioned to recommend to City Council to approve the preliminary plat for Bronze Business
Park with the conditions that a temporary turn around be put on the east end of the road, and that they line the
street up with the Silver Estates development to the east. Thaine Robinson seconded the motion.
None opposed. Motion carried.
2. Final Plat — Henry's Fork Plaza Amendment
Chris Park Schiess & Associates, presented the plat. He reviewed the staff review comments.
Chairman Dyer asked if there were changes from the preliminary plat. Chris Park said there have not been
changes from the preliminary plat.
The Commissioners discussed the plat. The developers would be required to stagger the buildings, following the
intent of what was shown on the site plan /preliminary plat.
Mary Ann Mounts motioned to recommend to City Council to approve the final plat for the Henry's Fork Plaza
Amendment with the conditions that every owner sign the plat, that the accesses easements be clear that they are
public access easements allowing access from Yellowstone Highway to the eastern side of the property, and that a
master site plan be submitted and approved by staff prior to additional building permits being issued. Dan Hanna
seconded the motion.
None opposed. Motion carried.
Compliance
Non controversial Items Added to the Agenda:
1. Highway 20 Landscape Corridor - Discussion
5
Chairman Dyer said quite a few developments are going in next to the Highway, now that the zoning has been
changed to Light Industrial. We had put together a corridor standard some time ago, that would allow for
landscaping and buffering of buildings from the freeway to preserve the vision and the aesthetics of the view from
the freeway. This was for anywhere along Highway 20. Now that we are getting specific requests, we are finally
getting down to the fine details of the corridor. We have had some discussions, and we would like to clarify the
intent with the commission.
The Commissioners discussed the issue.
The Commissioners asked Gary Leikness to come up with some recommendations for the corridor for the
Commissioners to consider.
Tabled requests
1. Preliminary Plat — Silver Estates
Issue remained tabled.
2. Sign Ordinance — Statement of Intent
Issue remained tabled.
Report on Projects None
Building Permit Application Report None
Heads—Up
1. Conditional Use Permit — Preschool — 374 Oaktrail
Chairman Dyer adjourned the meeting at 9:40 pm.
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City Council Agenda
November 07, 2007
12 North Center blairk@rexburg.org Phone: 208.359.3020 x313
Rexburg, ID 83440 www.rexburg.org Fax: 208.359.3022
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Americas Family Community
Mayor Shawn Larsen
Council Members:
Donna Benfield
— Council President
Farrell Young
Christopher Mann
Rex Erickson
Randy Schwendiman
Bart Stevens
November 07, 2007
City Staff:
Stephen Zollinger — City Attorney
Richard Homer — Finance Officer
John Millar — Public Works Director
Val Christensen — Building Official
Gary Leikness — Planning & Zoning Administrator
Blair Kay — City Clerk
7:00 P.M. — Pledge to the Flag
Mayor Larsen welcomed the scouts to the meeting. They introduced themselves and explained which merit
badge they were working to obtain.
Roll Call of Council Members Council Member Erickson was excused. All other Council Members were
present.
Consent Calendar The consent calendar includes items which require formal
City Council action, however they are typically routine or not of great controversy.
Individual Council members may ask that any specific item be removed from
the consent calendar for discussion in greater detail. Explanatory information is
included in the City Council's agenda packet regarding these items.
A. Minutes from October 17, 2007 meeting
B. Approve the City of Rexburg Bills
Council Member Young moved to approve the consent calendar. Council Member Stevens seconded the
motion. All voted aye, none opposed. The motion carried.
Public Comment on issues not scheduled on the agenda (limit 3 minutes): NONE
Presentations: NONE
Committee Liaison Assignments for 2007•
A. Council Member Chris Mann Parks &Recreation• Museum Committee• Romance Theatre Committee
Council Member Mann reported the Parks and Recreation Committee met. They are working on a Master
Comprehensive Parks Plan. The museum remodel is coming along. The museum opening is expected with
the tree lighting on November 30. Council Member Mann also reported the United Way drive is underway.
B. Council Member Donna Benfield Beautification Committee- Police Department
Nothing to report
C. Council Member Rex Erickson Airport Board- Planning & Zoning
D. Council Member Randy Schwendiman Goff Board- Traffic & Safety- Emergency Services Board
Nothing to report
E. Council Member Farrell Young Tabernacle Committee• Rexburg Arts Council
Council Member Young reported the Tabernacle Orchestra is having a concert next Wednesday night at
7:30 P.M. It is free to the public.
F. Council Member Bart Stevens Trails of Madison County- IBC Committee- School Board
Council Member Stevens reported on a meeting with Brent Mendenhall from the school board dealing with
the joint use agreement. Good progress was made on the joint use agreement. The discussion was positive
for the community. Building Official, Val Christensen, will present the changes on the 2006 Building Code
to the Builders Association. He will also present the changes at a city meeting with current contractors of
record.
G. Mayor Larsen Mayor's Youth Advisory Board - Legacy Flight Museum
Mayor's Youth Advisory Board is planning their annual Turkey Trot to raise funds for Shop with a Cop
project. A mile run will be held November 30 to raise funds.
Public Hearings NONE
New Business:
A. Resolution No. 2007 -13 General Election (November 06, 2007) Canvas Votes
for Mayor and three City Council seats — city clerk
Mayor Larsen read the resolution.
RESOLUTION NO. 2007-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REXBURG,
IDAHO, CANVASSING AND DECLARING THE RESULTS OF THE
GENERAL MUNICIPAL ELECTION HELD IN SAID CITY ON
TUESDAY, NOVEMBER 6, 2007
2
WHEREAS, all nominees for the offices of Mayor and Councilpersons for the City of Rexburg, Idaho,
have heretofore been nominated as provided by law, said nominees being as follows:
Nominees for Mayor for a four -year term
Donna Benfield 201 Millhollow Road
Irven Hill 643 Countryside Avenue
Shawn Larsen 60 K Street
Nominees for Councilperson for a four -year term
(Three Vacancies)
Rex W. Erickson
440 Reed Street
Adam Stout
460 West 7th South
D. Eric Sundberg
930 South 2 " d East
Erick R. Wills
145 South 2 " d West
Richard S. Woodland
145 Crestview Drive
Write -in candidate for Councilperson for a four -year term
Bruce Sutherland 126 Birch Avenue
and a 1 St and 2nd Notice of Election of said election having been duly published in the Rexburg Standard
Journal, Rexburg, Idaho, as provided by law; and
WHEREAS, the Clerk of said City has caused ballots containing the names of the candidates for said
office to be printed as required by law; and,
WHEREAS, after the due and legal election held in said City on November 6, 2007, the Judges of said
election have made their returns thereof and this City Council has found that in all manner said election
was conducted according to law and has canvassed the same.
NOW, THEREFORE, BE IT RESOLVED BY THE
MAYOR AND CITY COUNCIL OF THE CITY OF
REXBURG, IDAHO:
That the City Council of the City of Rexburg, Idaho, sitting as a canvassing board and having before it
the proceedings and returns from the General Municipal Election held in the City of Rexburg, Idaho, on
Tuesday, November 6, 2007, does hereby canvas and certify the returns of said election and the results
of the voting as shown on Exhibit A.
That said election was duly held during the hours prescribed by law and at the polling places designated.
That the number of ballots cast corresponds with the check list of the voters.
That Shawn Larsen candidate for the office of Mayor, received 1,556 votes and is hereby declared to be
duly elected as Mayor for a four year term.
That Rex W. Erickson candidate for the office of Council person, received 2,033 votes and is hereby
declared to be duly elected as a Councilperson for a four year term.
3
That Richard S. Woodland candidate for the office of Council person, received 1,539 votes and is
hereby declared to be duly elected as a Councilperson for a four year term.
That Adam Stout candidate for the office of Council person, received 1,506 votes and is hereby
declared to be duly elected as a Councilperson for a four year term.
That the City Council of the City of Rexburg, Idaho, shall issue certificates of election to
Shawn Larsen for a four year term as Mayor and Rex W. Erickson Richard S. Woodland and Adam
Stout for four -year terms as Council people of the City of Rexburg, Idaho.
PASSED by the Council on November 7, 2007.
SIGNED by the Mayor on November 7, 2007.
Shawn Larsen
Mayor
ATTEST:
Blair D. Kay
City Clerk
El
C.I TY OIL` REXSUR G Y DigHC .
MUN I C I P'AU ELECT I
N ovembar 06, 20Ct7
Current Time /Dates 02m33:46 06/10/07
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Total Number Voting
3129
Precincts Report
13 . of . 13
100.00%
MAYOR CITY OF REXSURQ
+e ** SHAWN LPMRM
1=6
49.72%
DONNA L. BENF I ELD
1402 -
44. AO%
IRVEN HILL.
15.E
4.85%
Nueber Over Votes
2
. 6%
Nueber Under Votes
17
.S4%
++ a a a a a a a+■ a a a a O. 's a a a a a- a..■■+ ■■ a a. a s a. a
Total Votes
3 #L9
COUNCIL CITY OF REXBURG
t Elect 3)
�►+►+► RE X W. E R I CKSON
2033
21.6
* ** R I CHARD S..
19
1 ie.
** ADAM STRUT
D. ERIC SUNDD
l ot s
1.0. ems..::.
ERICK R. loll
Si
.Write In....
1223
13..0",
Nwbar Over Votes
78
..6"
Number Under Votes
1171-
12. *?
•. ■ ■. a ..a a a• ■■ a 1b a a a. a a a a a s+.■ al. ■ a'■ a+ a■■ a■ a a a a s
Total Votes 93l�7
r
TOTAL. BALLOTS CAST
31 2�J
Council Member Young moved to approve Resolution 2007 -13 as read. Council Member Schwendiman
seconded the motion. All voted aye, none opposed. The motion carried.
B. Preliminary Plat — Bronze Business Park (6.38 acres) at 814 North Yellowstone Hwy
(Blue Ox Development — Aaron Robertson)
Kurt Rowland from Schiess and Associates 310 North 2nd East in Rexburg, presented the preliminary plat
on the overhead screen. It is the Jeppsen property. The plan is to build for commercial businesses. The
proposal includes a business park in the front area of the lot with 4- plexes in the back of the lot with a road
going through the property.
Mayor Larsen asked if the only access is off North Yellowstone Highway. Currently, this is the only access.
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Council Member Young asked if any existing buildings would be torn down. Mr. Rowland explained there is
a house and a Quonset to be torn down.
Planning and Zoning Administrator Gary Leikness explained the Planning Commission recommended
approval with conditions, plus a temporary turnaround for the development. He also explained this
preliminary plat is to split the lot. Once the preliminary plat is approved, a zone change will have to be
made.
Council Member Mann asked if the development will look like a warehouse development or a retail
development. It will look more like a retail development.
Council Member Young moved to approve Preliminary Plat for Bronze Business Park with conditions as
recommended by Planning and Zoning. Council Member Stevens seconded the motion. All voted aye;
none apposed. The motion carried.
C. Final Plat — Amend Henry's Fork Plaza Div. #2 — (11.29 acres) at 957 South Yellowstone Hwy
(Futures of Idaho — Rick Hancock)
Council Member Stevens declared a conflict of interest on this property. He stepped down from the dias.
Kurt Rowland from Scheiss and Associates 310 North 2 nd East Ste 125 in Rexburg presented a plat change
for the center of the development. A larger box store was planned in the center of the development.
However, there were no buyers, so they are taking the big box lot and changing it to smaller lots.
Council Member Mann asked if existing property owners were agreeable to the design change. Mr.
Rowland said all property owners are agreeable and are willing to sign the new plat.
Council Member Young reviewed the parking for the development. Planning and Zoning Administrator
Gary Leikness said the Planning Commission recommended the approval for this proposal. Before another
building permit is approved, a master site plan will be reviewed for adequate parking.
Council Member Mann moved to approve the final plat for Henry's Fork Plaza Division 2 with the
recommended conditions. Council Member Young seconded the motion. All voted aye, none opposed.
The motion carried.
Council Member Stevens joined the City Council on the dias
D. Letter of Intent — cloud seeding discussion — Curtis Ray
Mayor Larsen reviewed a letter from the High Country R, C & D. They are asking Rexburg to participate
in a cloud seeding program.
Curtis Ray presented a plan to raise funds for cloud seeding to increase precipitation about 10% each year
cloud seeding is done. Cities, counties, canal companies, etc. are involved in the project. He explained eight
counties have currently agreed to participate. The goal is to raise $120,000 for the project. They have
currently raised approximately $95,000. A company called "Let It Snow" will do the cloud seeding. It will
be done from December 1, to March 1. The seeding would be done in the mountains.
The request is for $2,100 per year for a five year commitment. Council Member Mann asked for more
information and for more time to make a decision. He asked if it would be possible to make a decision on
n
this at the next meeting. Council Member Young agreed. He would like to see a track record of what kind
of success rate cloud seeding has had in the past.
Mayor Larsen asked for this item to be put on the agenda for November 28.
E. Preliminary Plat for Rock Creek Hollow, Phase 2
Vern Muir at 336 Eagle Summit representing Sainsbury Construction presented Phase 2 of Rock Creek
Hollow on the overhead screen.
Mayor Larsen asked about a plan for consistent fencing in this development. Mr. Muir explained Phase 1
of this development deals with the exterior on Pioneer Road and Mariah Avenue.
Planning and Zoning Administrator Leikness presented the staff report. The Planning Commission
recommended a plan to show separation from housing, streets, green area etc. so they can see where the
buildings would be located on the plat. Density was a concern for the Planning Commission. The Planning
Commission wanted a green strip for a snow storage area. Mr. Muir said there would be two parking spaces
per unit in a garage. This would allow for clear fire lanes. City Attorney Zollinger clarified the parking
requirement to have excess parking area for visitor parking.
Mayor Larsen and Council Member Stevens complimented the plan.
Council Member Stevens moved to approve the preliminary plat for Rock Creek Hollow, Phase 2 subject
to staff approval. Council Member Benfield seconded the motion. Discussion: The motion includes
Planning and Zoning recommendations. All voted aye, none opposed. The motion carried.
Staff Reports:
Public Works report on Projects John Millar
Public Works Director Millar review the following projects:
• Parking lot in the north alley is on schedule. Concrete will be poured by next week.
• South Arterial project is scheduled to open November 15. Signs and fencing need to be put in first.
Council Member Mann asked for a grand opening ribbon cutting for University Blvd. The ribbon
cutting could be done later.
• Waste Water Treatment Plant upgrade should be completed in about three weeks. All equipment is in
and the electrical work is being finished.
• Pathway by Cal Ranch to the east and south has been paved. A temporary bridge will be put in to
connect onto Barney Dairy Road.
• The parking lot project at the Municipal Golf Course has been bid. The project was awarded to TMC
Contractors. A $15,000 grant received from Ride Share will help pay for the parking lot. The Ride Share
grant was received about two years ago. The INL employees may use the lot instead of parking in town
by the theatres.
• Bridge on 4`' North by Barney Dairy Road will be bid and installed next spring. This project will create a
t- intersection at e North and Barney Dairy Road.
7
• Currently a list is needed to decide what projects to do next year. The overruns on the South Arterial
project may change some of the work next year.
• Small paving projects are being reviewed for next year. Some of these projects include:
o 7th South project (2 West to South Hwy) may be impacted by the funding issues. Council
Member Schwendiman reviewed the possibility of additional funds to cover the South
Arterial overruns.
o 2 nd East and 2 nd West
o Piece of Road on 4`' North (by Dr. Crouch's house) needs about 400 feet to be
reconstructed.
• North 1 East has piece of road in poor condition as well.
• Hospital street project is on the proposed list for 2008.
Mayor Larsen asked Public Works Director Millar to prioritize projects. He will have this list for the
next City Council meeting for review and approval.
• Joint storm water and sanitary sewer system east of 2 nd East and west of Millhollow Road has been
engineered with a pumping station (just east of the Cresthaven Church) which will pump into existing
sewer lines. The staff is proposing to work with property owners to complete the project. The city
would have to fund part of the project up front out of the capital sewer fund. Each property owner
would pay all costs (principal plus interest) based on their share.
• Sunrise Drive project will be carried over to 2008.
• Mayor Larsen asked about restricting parking in -front of the Post Office on the street to 45 minute
parking per a letter request from the Post Office.
• Council Member Benfield asked about the parking restrictions on Millhollow Road. No Parking signs
went up last week. The neighborhood meetings on the street remodel at Lincoln School discussed the
need for restricted parking if the street was built at a narrow width.
• Council Member Stevens asked if dumping of dirt is allowed on city property. This is not allowed unless
prior approval was given.
• Council Member Stevens asked about a four way stop at 2 nd East and 7"' South. It will be discussed at
Traffic and Safety. Council Member Young would like the intersection widened. Drivers are making u-
turns in go the opposite direction because they can't get onto the road.
• Two signals on Main Street have been review by ITD. Main and Center, and Main and 1s` East. ITD
was approachable to changing the design of the intersections to improve traffic flow. It would be a
jointly funded project. A dedicated left turn lane would be part of the plan. Reverse diagonal parking is
being discussed as a method of parking on Main Street.
8
Calendared Bills and Tabled Items
A. BILL Introductions: - NONE
B. First Reading: Those items which are being introduced for first reading. - NONE
C. Second Reading: Those items which have been first read. - NONE
D. Third Reading: Those items which have been second read. - NONE
Tabled Items Those items which have been the subject of an affirmative vote to a motion
to table: - NONE
Old Business
A. Ride share lot located on Airport Road (grant funded)
A $15,000 grant from Ride Share will help pay for the parking lot at the Municipal Golf Course. The
Ride Share grant was received about two years ago. INL employees may use this lot to park their cars
during the day instead of parking in town by the theatres.
B. Resolution 2007 -12 (Rexburg Utility Payment Assistance (BUPA)): Richard Horner
Finance Officer Richard Horner presented Resolution 2007 -12. It is a utility bill assistance program
to invite utility bill payers to contribute money into a fund managed by the county indigent board. City
utility payers could participate in the program. This money would go to other utility bill customers who
are unable to pay their own utility bill.
Council Member Young asked if other cities have a similar program. Other cities have implemented
similar programs and have found them very successful. Finance Officer Horner said the city would pay
the administration fees for the program out of the utility account.
Council Member Mann moved to approve Resolution 2007 -12; Council Member Schwendiman
seconded the motion; all voted aye, none opposed. The motion carried.
Mayor's Report
Mayor Larsen explained the INL Waste Management Plan was distributed to the City Council. The
INL is requesting community leaders respond to this plan. A public meeting will be held in Idaho Falls
on November 15, 2007 for comments for written comments to go back to the Department of Energy
would also be accepted.
Mayor Larsen explained the AIC is sponsoring a legislative luncheon and academy called an "Academy
for Legislators" in Idaho Falls on November 30, 2007.
Calendar:
November 28: Joint Meeting with Planners at 6:00 P.M.
November 28: City Council Meeting at 7:00 P.M.
December 5: City Council Meeting at 7:00 P.M
December 13"': City Christmas Party
X
Public Works Director John Millar requested an executive session.
Council Member Benfield moved to go into executive session pursuant to State Statute 67 -2345 for
legal advice. Council Member Young seconded the motion; Roll Call Vote:
Those voting aye Those voting nay
Christopher Mann NONE
Bart Stevens
Donna Benfield
G. Farrell Young
Randy Schwendiman
The motion carried.
Adjournment
Shawn Larsen
Mayor
Attest:
Blair Kay
City Clerk
10
Schiess & Associates
ENGINEERING-PLANNING-LAND SURVEYING
4 1DAHO FALLS, IDAHO RE BURG, IDAHO
(208) 522 -1244 (208) 356 -6092
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PART OF SW 1/4 OF SECTION 17, TOWNSHIP 6 NORTH, RANGE 40 EAST, B.M.
MADISON COUNTY, IDAHO
BOUNDARY DESCRIPTION
Part of the Southwest Quarter of Section 17, Township 6
North, Range 40 East of the Boise Meridian, Madison
County, Idaho described as follows:
Beginning at a point that is N00 °10'59 "E 1163.74' feet and
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said Section 17; and running thence N89 °35'1 5 "E 432.74
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(208)403 -6801